New Underwood, South Dakota

New Underwood Fire Protection District Meeting Agenda
Tuesday, September 10, 2024 - 7:00 pm
100 E Oak St
New Underwood SD 57761

 

1.Meeting called to order
2.Approval of Proposed Agenda
3.Approval of Minutes of August 13, 2024
4.Financial Report and Monthly Claims
5.New Underwood VFD Chief’s Report
6.Unfinished/Old Business
     a.Joint Powers Agreement Changes
     b.2025 Budget
     c.Building Repairs
     d.Department notification to district of proposed changes to bylaws
7. New Business
    a. Department application
8. Public Comments
9. Executive session
10. Next Business Meeting – September 10, 2024
11. Adjournment

The New Underwood Fire Protection District met in regular session Tuesday, August 13, 2024 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Levi Derner and Chauncey Phillips.
Also present: Derek Knodel, Amy Carinigi-Hall, Dalton Winegar, Catherine Winegar, Jesse Watson, Justin Hanks, Jack Dustman, Caleb Dustman, Jennifer Phillips, Jim Russell, Larry Phillips, Jennifer Phillips, Conner Knuppe, Bailey Woster, Josh Trople, Dale Dueter, Cheryl Deuter, Pat Tisdale, Chuck Branum, Tiffany Knuppe, Cole Knuppe, Carl Knuppe, Scott Edoff, Chandler Cook, David Uhrig, Tyler Phillips, Bradley Covey, Dan Anderson, Steven Edoff, Lindsay Mader, David Stover, Galen Niederwerder, Gina Kraut, Emily Ferris, Justin Garrett, Tim Hall, Jerome Harvey, Tom Trople, Tera Hockenbary, Tara Richter, Kathy Lemke, Jon Madsen.
Motion by Lynn, seconded by Levi to approve the proposed agenda. All voted aye.
Motion by Levi, seconded by Chauncey to approve the minutes of July 9, 2024 with the correction to the motion to go into executive session which was made by Levi not Levin. All voted aye.
Irene discussed the financial reports and the claims for the month. She asked if the board wanted to put some money into a CD. Discussion followed. Motion by Levi, seconded by Chauncey to put $50,000 into a CD for the minimum number of months that has the best rate. All voted aye.
Motion by Lynn, seconded by Chauncey to approve the financial reports and claims as presented. All voted aye.
NUVFD Chief Amy Caringi-Hall reported on the following:
•29 calls for service in July: 10 grass fires, 2 vehicle accidents, 1 vehicle fire, 1 structure fire, 13 emergency/public service calls and 2 other.
•Donations for July were $218.
•July training was critical thinking exercises with on scene scenarios.
•We went to the rodeo grounds on July 20 and handed out freezy pops and played water games.
•We will be doing the Labor Day parade line up and the kids’ games.
•Watch our Facebook page as we have exciting events coming up.
•We will have our public meeting and annual report coming up in November.

Old Business:
•Casey explained the board’s proposed changes to the joint powers agreement and asked Caleb if the department had approved them. Caleb told the board that the department will not approve item n. which asked for the correction to their constitution and bylaws clarifying the election procedures or the removal of #6 stating that they are an independent contractor but will approve the rest of the proposal. Caleb said the state says the department and the district are established two separate ways so the department won’t remove the language of independent contractor. He looked back and they have records of being a
501(c)4 since 1964. The insurance company, Fisher Rounds & Associates are the broker
for the insurance for the state and he asked Trevor Lightfield how other departments and districts are set up. He said most are set up as insureds under the district’s policy as we are. The department lawyer said they are set up as an independent contractor. Discussion was held on the reasons that the fire department wouldn’t be considered an independent contractor.

New Business:
•Casey asked about the correspondence received from SD Wildland Fire informing us that the cooperative agreement with the New Underwood Fire Department had expired December 31, 2023. Until an agreement is completed, the department will not be paid if they attend any fires. Caleb said the agreement has been lost in the Wildland Fire pile, they will still pay us per the state agreement. Not having an agreement, we haven’t been called to go to any of the fires. The department is taking care of getting the agreement completed. The Board asked for an update at the next meeting.
•Casey informed the Board that building repairs were brought up at the fire department meeting and he asked Derek Knodel to discuss them. Derek said that the mirror of one of the trucks clipped the frame of the door again and the bottom plate is broken so the door won’t shut correctly and needs to be repaired. Quotes were received from three people as follows: Kelly Construction-$1,875.60, Blue Ox Contractor Services-$1,750 and Hansen Construction-$3,469.39. Casey said he would like to look at it and see if it can be fixed for quite a bit cheaper. Casey also said this is a good example if the department truly feels they are an independent contractor, then if their members broke the door why wouldn’t they as an independent contractor fix it? That’s what we don’t understand about it, if you are an independent contractor that is how it would be handled. The Board agreed to allow Casey to look at it and if he can fix it for under $500, he will do it.
•The 2025 budget needs to be approved next month and the request turned in to the county prior to October 1. The Board asked Caleb for the department’s proposal. Caleb said that in keeping with the agreement, their proposal is just under $1000 of what taxes we are expected to get. They figured a 3% increase in most items. He didn’t have copies for the board but said that Irene and Casey should have copies as they were at the fire department meeting when it was discussed. They want to replace the pump on number 2. Both brush trucks need pumps as they are almost 30 years old and their life expectancy is up. Tender 5 does too but that will be down the road. Casey asked about the request for PPE. The last two years it was $10,000 and next year’s request is $10,300. Why is there an increase when there is still a considerable amount left in the grant of $33,300 that was received? Caleb reported that at the time that grant was applied for they had to apply for certain pieces of PPE equipment and it was a cost share at best, shipping and handling is not covered. Anything purchased after that grant was turned in is not covered. The initial request was for $48,000 but the state could not fund it all, they had to pare it down. Caleb said he would have to get back to us as he isn’t sure how much of the grant is left. They did apply for some wildland gear but the grant is specific, they can only buy what they asked for. Casey talked to the state and the guy there said that it was $33,300 approved for PPE gear, structural, wildland, etc. and the department hasn’t used any of it yet. They have access to it for three years and it sounded like it could be for any of that gear, it wasn’t specific. Casey read SDCL 34-31A-20 which states: Preparation of annual budget--Certification of estimated tax levy. The board of directors shall: (1) Prepare an annual
budget of the expenditures necessary to carry out the general fire protection program for
the district. Grants, resources of fire departments within the district, and other revenues shall be considered by the board when preparing the revenues available to fund the district's budget; (2) Annually certify an estimated tax levy request in dollars to the proper county auditor in the manner provided by § 34-31A-21. The estimated tax levy request shall be determined by subtracting the grants, resources of fire departments within the district, and other revenues from the prepared budget.
It is the Board’s understanding that we will prepare a budget and subtract the fire department’s grants and their revenue. If a department is sitting on a certain amount of money, they should use that to operate. Last year they agreed to give us $5000 for truck replacement. Members of the public asked where the department gets their money? Casey said it comes from donations, memorial money, grants and a percentage, about $8,000 comes from people’s insurance policies. Currently the department pays most of the bills and the district reimburses them. Discussion followed on ways to remedy this. Jack Dustman feels that a simple solution would be to have the board and department put a plan together to finance a truck with the help of department funds. Caleb asked what the district savings are for. Irene explained that our savings, with the exception of the $5,000 from the fire department is undesignated. If it is designated for trucks then it can only be spent on trucks. The $5,000 donated from the department is designated for truck replacement.
The department’s memorial money and donations were discussed. Legally the money can only be spent on what it was designated for. If it was donated for the fire department it cannot be spent on EMS. Recent fundraisers have been designated for medical. Amy said when people make private donations, they ask what it is intended for. Irene asked about the donation/memorial board that Ronnie asked her to update. Amy has the records for that, what was donated and what has been spent.
Irene expressed that part of planning for a budget includes knowing exactly what each line item is going to be spent on. The district needs to know what the money is going to be spent on; just putting in an amount with a percentage increase each year isn’t budget planning. Taxpayers’ dollars are being spent and she wants to know what she is spending it on. The department’s bylaws say that the budget is supposed to be turned in to the district by August 1 and she would like to see that this is done in the future with an explanation of what each request is going to be spent on. Naturally there will be amounts that are budgeted for unknown things that will happen but that can be explained in the budget – contingency items. There just needs to be more planning of what the money will be spent on and planning for items that need to be upgraded and repaired, etc.
•Casey discussed the district bylaws. After we found out at the last meeting that the department had changed their bylaws in December and we were just given the changes in July he asked if we should have something in our bylaws that we need to have a notice of their bylaw changes. The change of giving their money to the Pennington County Fire Protection Board upon the fire department’s dissolution has brought up concerns. Caleb said there is support to amend the bylaws to do something different at their next meeting. It will depend on what is proposed but the concern was heard and it will be acted on.

Casey also said that people have asked why the fire chief has been put on the board as an
ex-officio non-voting member. Irene expressed her opinion that it is not needed, he never has answers when asked anyway, we are always told that we have to ask the department so she would like to see that removed from the bylaws. Several members of the public said they like to have the chief in front of them so would like to see him stay as a non-voting member of the district board. Several members of the public asked Caleb if he has answers now. Caleb said that sometimes he can’t answer when his feet are put to the fire, he’s not a politician. Giving this money to the Pennington County Fire Protection Board was brought up by a person who is no longer on our department because he felt that the department was not supported by the district. It was mentioned that Caleb must have voted for it as well and Caleb said that he does not vote. Casey said that the auditor told him that the Pennington County Fire Protection Board doesn’t even have a bank account – they are funded by the County and he asked if Caleb had even looked into that before the change was made. Caleb said that he had not looked into that.
Justin Garrett asked Caleb who leads the department – when things go good you lead and when things go bad you lead. So, who leads, who makes the decisions? Caleb said the department does. Justin replied that someone makes the administrative decisions.
No changes were proposed to be made to the district bylaws at this time but the board asked to put on the next agenda that we want to be notified of proposed changes to the department bylaws.

Public Comment:
•Steven Edoff commented that he thought this meeting went ten times better and he hopes we can fix what’s going on.
•Larry Phillips said he thinks that the independent contractor status needs to be looked at by the Dept. of Labor. The Dept. designates the status of an independent contractor.
•Tera Hockenbary said she doesn’t want people to lose the perspective of what we have here – it takes all of us guys to run this. It takes a community and she is thankful for the fire dept. Please don’t lose perspective because we need all of us as a district. She is very thankful that the fire department is protecting her property.
•Galen Niederwerder said that Justin Speer once said I don’t like paying taxes but it’s nice to see the fire department rolling in when they are needed.
•Justin Garrett said he is here asking questions. He knows that fire department members risk their life to do this. Please put things out there so everyone can see it. Let us know what’s going on.
•Tiffany Knuppe said that Ronnie wasn’t on the fire district board but he was always at the meetings and he was there for his department. There wasn’t a lack of communication.
•Chuck Branum said that no public figure has a private thought. He appreciates hearing what we think, even Irene as vocal as she is! He told Caleb that he is a public figure, he represents the department and he is expected to have answers as a public figure.

Motion by Levi, seconded by Chauncey, to go into executive session at 8:52 pm for personnel matters pursuant to SDCL 1-25-2(1). All voted aye.

The board came out of executive session at 10:14 p.m.

The next business meeting is September 10, 2024 at 7:00 p.m.
Motion by Levi, seconded by Lynn to adjourn the meeting at 10:15 p.m. All voted aye.

NEW UNDERWOOD FIRE PROTECTION DISTRICT
July 9, 2024

The New Underwood Fire Protection District met in regular session Tuesday, July 9, 2024 at 7:00 pm at the fire hall.

Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Levi Derner and Chauncey Phillips.
Also present: Derick Bailey-Meier, Tonya Branum, Caleb Dustman, Steven Edoff, Zach Eigner, Emily Ferris, Tim Hall, Jerome Harvey, Dave Jeffries, Derek Knodel, Carl Knuppe, Cole Knuppe, Conner Knuppe, Tiffany Knuppe, Gina Kraut, Jon Madsen, Allen Mann, Angie Mann, Lane Meinen, Galen Niederwerder, Jennifer Phillips, Larry Phillips, Lee Phillips, Tyler Phillips, Jay Price, Dustin Reeves, Jim Russell, Betty Selchert, Jim Selchert, Steven Selchert, Scott Shoun, Marsha Simmons, Paul Skorseth, Dave Stover, Marilyn Stover, Jackson Tisdale, Pat Tisdale, Todd Tobin, Josh Trople, Tom Trople, Dalton Winegar and Bailey Woster.
Motion by Levi, seconded by Lynn to approve the proposed agenda. All voted aye.
Motion by Chauncey, seconded by Levi to approve the minutes of June 11, 2024. All voted aye.
Irene discussed the financial reports and the claims for the month. A credit of $48 was added to the NU Fire Dept reimbursement request.
Motion by Lynn, seconded by Chauncey to approve the financial reports and claims as presented. All voted aye.
NUVFD Chief Caleb Dustman reported on the following:
•
20 calls for service in June: 9 grass fires, 1 vehicle accident, 1 structure fire and 9 emergency/public service calls.
•
Donations for June were $0.
•
June trainings: Box Elder hosted a joint training with air methods on landing zones and loading. Also had training on brush truck and tender operations in a pasture.
•
We have a community event July 20-21 at the rodeo grounds with water games and handing out popsicles. Have a safe July 4th.
Old Business:
•
The board asked if the department had approved the district requested changes to the joint powers’ agreement. Caleb said the department approved a first reading but will take action at the next meeting coming up. There were changes on their end but doing this in the summer is hard as everyone is busy in the field and we want to give our members appropriate time to make an informed decision. He thanked Casey and Chauncey for coming to their meeting.
•
The updated department bylaws were discussed. Changes were made in December and the Board told Caleb that they would appreciate receiving copies of the bylaws right after they are changed or updated. Caleb was asked to explain the difference between a firefighter and a firefighter/rescue support in Article 4 Members, Section 4.1 Membership. The Firefighter Membership is when there is an environment where you have to be on
supplemental air. Caleb said the Firefighter/Rescue Support Membership allows that
member to take out a truck and put out a grassfire without having the SD Certified Structural Firefighter 1 and 2 or equivalent. When asked why this change was made Caleb said the department should answer why. The Board asked Caleb why he as the chief can’t answer for the department to which he did not comment. Also discussed was the addition of Article 6 Financial Section 6-4 Financial Dissolution. Upon dissolution of the NUVFD (other than merger or consolidation), and after paying or making provisions for the payment of all liabilities of the NUVFD, the remaining assets of the NUVFD shall be donated to the Pennington County Fire Service Board. The Board asked why they feel these monies should go outside of the district? Caleb said this was a change that the department wanted to make and wouldn’t give a reason. The Board told Caleb that as the chief he should know what the reason was and should be able to tell us. Caleb said if given to the Pennington County Fire Service Board it could go to the next agency that takes over. The consensus of the Board was that they are taking the money from memorials, donations, insurance money and giving it to the Pennington County Fire Service Board to go to anywhere in Pennington County, there would be no guarantee it would stay in the community as it should. The question was asked why the dissolution is going to happen? This is the NU Fire Dept, you don’t own it, the taxpayers own it. Jerome Harvey asked if the Fire Dept. is a private corporation and if they are they can do what they want. Casey said we should be able to look at this as a community. Casey also indicated that the bylaws go from Article 4 to Article 6, is there an Article 5? Caleb believes that it is a formatting issue and there is no Article 5. It was also pointed out that under Article 4 Members, Section 4.3 Disciplinary Action that any member of the NUVFD is subject to disciplinary action for breaches of the public or membership’s trust among others. Irene asked if the line that reads: All disciplinary actions are to be carried out in a conspicuous manner was really intended to read that way? Caleb said that is a typo. It was pointed out that there still isn’t an Article 2 – Section 1 or an Article 3-Section 2 which is supposed to be followed for selection of the operations and administration chief.
•
Bill Payment Policy review: Casey read the payment of claims procedure from the district bylaws and clarified that if there isn’t an itemized invoice accompanying the claim for reimbursement the Board is not going to reimburse it. He said that we have too many emotions and conflicts and that needs to go away.
New Business:
•
Casey read the fire department financial report and membership roster update.
•
Casey reported that Jon Pahkama was on the department for 6-7 years and would like to purchase his coat. He said Caleb told him he could purchase it for the new price of $1,800. He doesn’t want to pay new price but would go up to $300. Caleb said it has 3 years of its NFP life left. NFP requirement is 10 years’ service life. Discussion followed on selling the coat and surplus property has to be appraised and if under $500 can then be sold at private sale. Caleb offered him his helmet as it is past the NFP life. The board decided the helmet could be donated to him if he wants it and he can buy the coat at the appraised price. Casey will ask if he is interested and then put it on the agenda.
•
Casey read a statement from the board that since the change in the department officers a couple years ago there have been several incidents that have occurred that have created a lack of trust between the taxpayers and the fire department. There has been an unwillingness to cooperate with the district to follow state statutes creating a division between the district and department. The purpose of the district board meetings is for the discussion of fire protection, not the relationship between the department and the district and we can no longer waste time with conflict. There are obvious issues and the district expects significant improvements in the near future or the district will be forced to look for other options for fire protection for the district.
Chauncey discussed that during the fire north of town at Janice Jensen’s land a member was at the fire hall ready to take the truck out. He was told by one of the chiefs that if he took the truck out before the page came it would be reported as stolen. This 8 minute wait delayed putting the fire out and Chauncey stressed that the most important thing is getting water on the fire. Derick said that it isn’t professional, the truck should not just go out before it is paged out. The Board asked if the point is to put the fire out and couldn’t dispatch have been called to say the truck was going to the fire? It was asked if there is a required number of firefighters to be on the truck and Caleb said 2 is ideal but not the requirement, it can go out with 1.
In another instance on June 30 a fire dept member was made aware of a fire in town, saw that a truck was there and after getting his gear on went to the fire in his personal vehicle to help the other firefighters on scene and was reprimanded in front of everyone. Caleb said it is just common sense if the fire is in town just take a truck. Derek said that member had parked in the middle of the street and blocked it so the other truck couldn’t get in. Caleb asked why this person didn’t approach him about this matter, he would like to be approached rather than them going to the district Board. Chauncey explained that it was brought to him by a third party and as a result he got the account from the first party because he wanted to know what happened. He shouldn’t have been reprimanded in front of everyone, if it’s a problem then explain it to the member.

Public Comment:
•
Angie Mann asked if 5 fire trucks are taken out then other people can’t go to the fire? Is that just in the city limits? She also asked if the public can’t go to the fire department meetings or see their minutes how can they ask about them if they can’t see what they are?
•
Marsha Simmons asked about their intention of the money going back to Pennington County, and why the money that came from Meade County wouldn’t go back to Meade County? Casey said that other departments, including Doty have it in their bylaws that the money will go to the district upon dissolution.
•
Allen Mann said there is a percentage of money that does to the department from homeowners’ insurance policies and that money should stay in the district also. He asked if money from mutual aid goes to the district or the department? The district gets the money for the equipment and the money for the manpower goes to the department.
•
Jay Price asked how the money can go anywhere else, it has to stay with this district.
•
Tim Hall agrees there has to be trust, neither the dept. or the district trust each other, there has to be trust. There is so much nit picking. He told the district board they should sit down with the fire dept. and talk about it, there’s a lot of good people in this room, there always is. Casey said there maybe needs to be a change in leadership to regain that trust.
•
Gina Kraut said there are a lot of volunteers here and they don’t get the credit they deserve.
•
Tom Trople said if the fire department wants to get our trust, then let the community be a part of it. Let us help make some of the decisions. Involve us, don’t keep us out, don’t slam the door in my face.
•
Angie Mann asked Casey if he was on the fire department once and why he isn’t now? Casey said he just quit getting pages. He addressed it with Caleb and he didn’t know why. Jack said that wasn’t true, Ronnie took Casey off because he said there was a limit to the number of people the county would pay worker’s compensation on. Casey said then it was later found out that wasn’t true and Ronnie put him back on and he was getting pages again until Caleb came on.
•
Jim Selchert said there is a trust issue, this has to be fixed. Twice he has made it to fires out here from his office in Rapid City right as the fire department got there. This didn’t happen in the 15 years prior to this. Fighting fire is not complicated, you have to get water on fire to save structures and animals.
•
Casey said there has to be change or we will have to do something else as we have been doing this for 1 ½ years and the same things keep coming up.
•
Paul Skorseth said that he is not in this district and he had a fire and New Underwood barely beat Wasta there. He is nervous about fire season but more nervous about it now. Everyone needs to get along – you need to put the fire out.
•
Allen Mann asked why different ones in our district who have water tanks on their pickups have been denied water – this shouldn’t be. Putting the fire out is the priority.
•
Dave Stover said that 2 years ago Vaughn started a fire. He was 18 miles out in Owanka but he got there before New Underwood’s first truck got there.
•
Jack Dustman said that what Chauncey brought up should not have been brought up in a pubic meeting, it should have gone to the chief.
•
Jon Madsen said but it’s ok for the firefighters to be reprimanded in public?
•
Chauncey said he brought it up in public because he thinks the public needs to know how this is run.
Motion by Levin, seconded by Chauncey, to go into executive session at 8:04 pm for personnel matters pursuant to SDCL 1-25-2(1). All voted aye.
The board came out of executive session at 8:20 p.m.
The next business meeting is August 13, 2024 at 7:00 p.m.
Motion by Chauncey, seconded by Levi to adjourn the meeting at 8:21 p.m. All voted aye.

1.Meeting called to order
2.Approval of Proposed Agenda
3.Approval of Minutes of July 9, 2024
4.Financial Report and Monthly Claims
5.New Underwood VFD Chief’s Report
6.Unfinished/Old Business
a.Joint Powers Agreement Changes
7. New Business
a. Building repairs
b. 2025 Budget
c. District ByLaws Review
8. Public Comments
9. Executive session
10. Next Business Meeting – September 10, 2024
11. Adjournment

The New Underwood Fire Protection District met in regular session Tuesday, June 11, 2024 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Levi Derner and Chauncey Phillips.
Also present: Caleb Dustman, Emily Ferris, Amy Caringi-Hall, Derek Knodel, Jack Dustman, Shawna Watson, Tiffany Knuppe, Conner Knuppe, Dalton Winegar, Angie Mann, Zac Egner, Tim Hall, Todd Tobin and Jon Madsen.
Motion by Levi, seconded by Chauncey to approve the proposed agenda. All voted aye.
Motion by Lynn, seconded by Chauncey to approve the minutes of May 14, 2024. All voted aye.
Irene discussed the financial reports and the claims for the month. Caleb was asked about the PPE reimbursement request and why the grant did not pay for it. The PPE grant is for $33,000 but it could not be used for this particular PPE. He was also asked if he had submitted the towing bill to the insurance company and he said he had and that they would pay it. Irene asked if money could be moved from checking to savings.
Motion by Levi, seconded by Chauncey to approve the financial reports and claims as presented. All voted aye.
Motion by Chauncey, seconded by Levi to move $20,000 from checking to savings. All voted aye.
NUVFD Chief Amy Caringi-Hall reported on the following:
•
22 calls for service in May: 1 grass fire, 2 vehicle accidents, 7 structure fires, 9 emergency/public service calls and 3 others.
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Donations for May were $1,085.00
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May training was on Engine 1 and using it for water supply and port-a-tank drops. Shawna Watson completed her driving. We are doing PAC testing for red card currently.
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Summer events include the pool, rodeos, outreach program. We attended the pool opening.
Old Business:
•
The district requested changes to the joint powers’ agreement were presented to the Board for final review and presented to Caleb who said he would take it to the members of the fire department for consideration.
•
Derek Knodel said Tender 4 is back in service. The cost of $5,842.30 will be submitted to the district the end of this month. It runs well.
•
The department bylaws were discussed. For the election procedures for the chief the bylaws state …..”in accordance with Article 3, Section 2….” but there is no Article 3. After much discussion, it was determined that the fire district board does not have a copy of the most current bylaws. Caleb was asked if the taxpayers should have a say in the fire department bylaws to which his response was no, much like taxpayers wouldn’t have a say in the
sheriff’s dept. bylaws. The board again asked if the department would consider changing
their bylaws to allow members to be on the fire department to fight grass fires without having the structure fire training. The majority of the fires in our district are not structure fires so having that requirement restricts people from joining the department if they do not have a desire to put out structure fires. Much discussion was held on this topic. Casey said that he sees this as a trust issue and taxpayers aren’t happy. How do we fix it? The turnover in this district board shows that. Caleb said if we have 35 people on the department and nobody can fight a structure fire the people in town don’t have protection so we need to find out how to keep that balance. Caleb stated that the State says 15 people are needed to manage a structure fire. Lynn said that maybe some of these people who want to do wildland only might decide 2 years down the road that they want to do structure fires but you aren’t giving them that chance by requiring it. If it’s mandatory to complete in 2 years they don’t have time. Derek said that they added bylaws to allow EMS personnel to join and to do ground support because it was requested but nobody has requested to just come on for wildland fire. If they reach out to us maybe they would consider changing it. There is an application that needs to be completed to be accepted on the department and they are interviewed. Caleb asked the board to bring this up at the fire department’s next monthly meeting. Caleb was asked to bring the Board a copy of the current bylaws to the next meeting and he said he would print it before he left tonight.
New Business:
•
There was none.
Public Comment:
Angie Mann asked how many firefighters there were and there are 24 members. She asked how many live within 1 mile radius of town and Caleb didn’t know off hand but he guessed not the majority but he didn’t have any idea how many were New Underwood residents. She asked if he as the chief, lived in New Underwood and he said he does not but assistant chief Amy lives in town. Zac lives at Engelhart and Derek lives in town. Angie said that until four years ago the chief had to live in town. Derek said no, that was in the 1960’s. Angie said that Ron Racicky was the chief for 38 years so it’s been recently, it’s only been the last 4 years that the chief did not live in town. Angie asked why the taxpayers can’t even know who is on the roster?
Caleb said the district board has the list and Casey said that it is not up to date. Amy said the list is accurate as of the last time it was due to the board as it is presented quarterly and the board will get an updated list at the next end of quarter. Casey asked Caleb if he could tell us monthly who comes off and who goes on.
Todd Tobin introduced himself and said he doesn’t live in our fire district. He has spent 20 years in fire service and has been on the Pennington County Fire Protection Service Board. The state has not done a good job to put things into state statute. Todd discussed the point of whether fire dept members should have structure training. ISO ratings for insurance are dependent on fire dept readiness within 5 miles of a fire station and taxes go down significantly based on that. It should be the chief’s decision if the fire fighters should be trained in both. Todd said that the state provides insurance for the fire department. The district is not supposed to run the department. Irene asked Caleb why the board is insuring the department if the state provides their insurance? Caleb said the state provides worker’s comp. insurance but that’s all and the fire department is a named
insured on the district insurance policy per the agreement. Todd again stated that the state provides the insurance but Caleb said that they aren’t insured by the state. Casey shared the SDCL 34-31A-17 that specifically addresses the general powers of directors. Todd discussed his opinion of that SDCL addressing the powers of the district and said that the SDCL addressing that has been challenged in court. Irene said the SDCL is very clear of the district powers and a copy of these laws were presented to the board by our attorney. She wanted the audience present to know that some of the powers specifically stated in the law are as follows in part:
The board of directors shall have the following general powers:
1.
To determine upon a general fire protection program for the district;
2.
To manage and conduct the business affairs of the district;
………..
6. To organize, establish, equip, maintain, and supervise a fire department or company to serve the district;
If these are not supported in court then why hasn’t the legislature changed the laws?
Angie said that we can get new board members if we don’t like what they are doing. If we don’t like what the commissioners are doing we can get new commissioners.
Jack Dustman said that he just skimmed over the minutes and on page 3 it says: The truck that is kept at the Dustman’s was purchased by the district with district funds and a $7,000 grant from Pennington County. That is not correct. Irene explained that she had asked Caleb to clarify this from the last meeting and that is what he told us. Casey said Carol Jensen was contacted and this is also what she said. Jack said the truck was purchased by the county through the Pennington County Fire Service and the $7,000 grant was used to finish the truck. The district bought the tank.
Motion by Chauncey, seconded by Casey to go into executive session for personnel matters pursuant to SDCL 1-25-2(1) at 8:05 p.m. All voted aye.
The board came out of executive session at 8:39 p.m.
The next business meeting is July 9, 2024 at 7:00 p.m.
Motion by Levi, seconded by Chauncey to adjourn the meeting at 8:40 p.m. All voted aye.

1.
Meeting called to order
2.
Approval of Proposed Agenda
3.
Approval of Minutes of June 11, 2024
4.
Financial Report and Monthly Claims
5.
New Underwood VFD Chief’s Report
6.
Unfinished/Old Business
a.
Joint Powers Agreement Changes
b.
Dept. ByLaws
c.
Bill Reimb Policy Review
7. New Business
a. Department financial and roster update
b. Jon Pahkamaa request to purchase his coat
c. District Board statement
8. Public Comments
9. Executive session
9. Next Business Meeting – August 13, 2024
10. Adjournment

NEW UNDERWOOD FIRE PROTECTION DISTRICT
May 14, 2024

 

The New Underwood Fire Protection District met in regular session Tuesday, May 14, 2024 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Levi Derner and Chauncey Phillips.
Also present: Caleb Dustman, Emily Ferris, Amy Caringi-Hall, Derek Knodel, Jack Dustman, Shawna Watson, Tiffany Knuppe, Conner Knuppe, Bailey Woster, Chuck and Tonya Branum, Dalton, Katie and Lizzie Winegar, Angie Mann, Derek Bailey-Meier, Tim Hall and Jon Madsen.

Motion by Levi, seconded by Chauncey to approve the proposed agenda with changing the order of old business by switching 6.a. to 6.b. and 6.b. to 6.a. All voted aye.

Motion by Chauncey, seconded by Levi to approve the minutes of April 9, 2024. All voted aye.

Irene discussed the financial reports and the claims for the month and updated the Golden West claim to $110.60.
Motion by Levi, seconded by Lynn to approve the financial reports and claims as presented. All voted aye.

NUVFD Chief Amy Caringi-Hall reported on the following:
•17 calls for service in April: 1 vehicle accident, 1 hay bale, 2 structure fires, 10 emergency/public service calls, 1 fire alarm and 2 other.
•Donations for April were $0
•April training was the yearly wildland refresher. Congratulations to Derek Bailey-Meier for passing his firefighter 1 and 2 and to Dalton Winegar for passing his firefighter 1. Dalton will test on firefighter 2 on Thursday. Congratulations to Shawna Watson on obtaining her EMT certification.
•Caleb told the Board that he let the fire department know that the district board was not interested in signing the memorandum of understanding for the truck donation and they retracted the agreement and he presented a check from their memorial money for $5,000 to the department for truck replacement.

Old Business:
•We asked for a $7,000 minimum bid on the old ambulance but if we do that it is called a buy it now bid. So he just put it on the regular auction and we have 24 hours to no sale it. Casey couldn’t find it last night so he called and they said it brought $5,200. We need to let them know right away tonight if we will accept that bid or put it back on auction at another time. Motion by Levi, seconded by Chauncey to accept the $5,200 bid on the old ambulance. All voted aye.
•The truck locations were discussed. The call statistics for south of 233rd street which is south of New Underwood are as follows: 2021 – 40% of calls, 2022 – 30% of calls, 2023 = 33% of calls leaving over the majority of calls between 233rd street and Red Top Road which is the half way point of our area. The truck that is kept at Dustman’s was purchased by the district with district funds and a $7,000 grant from Pennington County. Carol Jensen said after they got the grant the county said if the truck was needed elsewhere they could come and use it so the fire district decided not to apply for that type of grant again. According to the call statistics it seems it is most effective in a central location. If the fire is in our call area Caleb said there is always a brush truck and typically a tender left here. If it’s all hands to the wall and a large incident in our area the structure truck is left here and doubles as a tender and is used as a water shuttle. Caleb said all the trucks will fit in the barn but they are tight. It was pointed out that they are all stored here for 5-6 months during the winter months without issues. Caleb commented that operational considerations on the agreement say the day-to-day operations are left to the fire chief. The Board agreed that it is the district’s responsibility to have a fire department and we do own the trucks. Motion by Chauncey, seconded by Levi, to keep all the trucks at the fire hall at this point in time. All voted aye.
•The bylaws were discussed and it was decided no changes were needed at this time.
•The joint powers agreement was discussed. It was explained that both the dept. and the district can propose changes at any time. Motion by Chauncey, seconded by Levi to present the following proposed changes to the fire department as Exhibit B revisions: 1. Department Responsibilities and Authority d) Apparatus (vi) changed to read: Emergency repairs must be discussed with an officer of the district board to determine if a special meeting is needed to approve the repairs; e) Equipment and f) Facility (v) changed to read: Emergency repairs must be discussed with an officer of the district board to determine if a special meeting is needed to approve the repairs; 1. n) Elections: add: proof of the correction to the constitution and bylaws of the department detailing the procedure used for elections is needed; 6. Independent Contractor – remove entire section. All voted aye.

New Business:
•Derek Knodel reported that the turbo went out on tender 4. They went to four businesses after the original quote was $8,300 from North Central International. Derek told them we found a turbo at some other place so they started looking at other manufacturers and gave us a better price. We have a diagnostic bill at Independent Truck Repair and their quote is less but by the time we pay to tow it there it won’t be much different. The quote from NC International is $5890.97. It was discussed to designate a standard place to tow to. It was decided that in the future we will tow to Independent Truck Repair. Caleb was asked to submit the bill for towing to the insuranace company. He said that he has not yet received a bill for towing but will when he gets it. Motion by Chauncey, seconded by Levi to have the repair done at North Central International. All voted aye.
•Derek requested that the district split the cost of replacing the folding tables with the department. Discussion followed. Six 8 ft. tables will be $444. Motion by Levi, seconded by Lynn to pay $200 towards the table replacement. All voted aye.
•Motion by Levi, seconded by Casey to contact Roxona Thompson to do the 2023 audit of the department records. All voted aye.

Public Comment:

Chuck Branum asked about training oversight and if it meant oversight on what is required specifically for this fire department? Chauncey asked if we have any say on what is required for training? Something different might be required at another department. The fire department bylaws indicate what training is required.
Angie Mann asked if we ever said that the fire district board can go to the fire department meetings? It is in the district’s bylaws that we can observe the department’s business meetings and trainings.

Angie asked if our department was the first one on scene at the Engelhardt Fire the other day? Caleb said he would answer if that was a question from the Board. Casey asked if the department was the first one at the fire and Caleb said they were.

Motion by Lynn, seconded by Levi to go into executive session for personnel matters pursuant to SDCL 1-25-2(1) at 8:20 p.m. All voted aye. The board came out of executive session at 9:34 p.m.

The next business meeting is June 11, 2024 at 7:00 p.m.

Motion by Levi, seconded by Lynn to adjourn the meeting at 9:35 p.m. All voted aye

New Underwood Fire Protection District Meeting Agenda
Tuesday, June 11, 2024 - 7:00 pm
100 E Oak St
New Underwood SD 57761

1.Meeting called to order
2.Approval of Proposed Agenda
3.Approval of Minutes of May 14, 2024
4.Financial Report and Monthly Claims
5.New Underwood VFD Chief’s Report

6. Unfinished/Old Business
a. Joint Powers Agreement Changes
b. Tender 4 Repair
c. Dept. ByLaws

7. New Business
8. Public Comments
9. Executive session
9. Next Business Meeting – July 9, 2024
10. Adjournment

New Underwood Fire Protection District Meeting Agenda
Tuesday, May 14, 2024 - 7:00 pm
100 E Oak St
New Underwood SD 57761

1. Meeting called to order
2. Approval of Proposed Agenda
3. Approval of Minutes of April 9, 2024
4. Financial Report and Monthly Claims

5. New Underwood VFD Chief’s Report
6. Unfinished/Old Business
     a. Truck Location
     b. Ambulance auction
     c. By-laws review
     d. Joint Powers Agreement Review
7. New Business
     a. Tender 4 repair
     b. Purchase of new folding tables – splitting the cost with the dept
     c. Audit for 2023
8. Public Comments
9. Executive session for personnel matters pursuant to SDCL 1-25-2(1)
9. Next Business Meeting – June 11, 2024
10. Adjournment

 

NEW UNDERWOOD FIRE PROTECTION DISTRICT
April 9, 2024

The New Underwood Fire Protection District met in regular session Tuesday, April 9, 2024 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Levi Derner and Chauncey Phillips.
Also present: Caleb Dustman, Emily Ferris, Amy Caringi-Hall, Derek Knodel, Jack Dustman, Shawna Watson, Tiffany Knuppe, Conner Knuppe, Bailey Woster, Amanda Trople, Josh Trople, Chuck Branum, Zach Eigner, Tim Hall and Jon Madsen.
Motion by Lynn, seconded by Chauncey to approve the proposed agenda with the addition of a Fleet Service Request and A Fire Dept. Contract MOA. All voted aye.
Motion by Chauncey, seconded by Lynn to approve the minutes of March 12, 2024. All voted aye.
Irene discussed the financial reports and the claims for the month.
Motion by Lynn, seconded by Chauncey to approve the financial reports and claims as presented. All voted aye.

NUVFD Chief Amy Caringi-Hall reported on the following:
•13 calls for service in March: 2 vehicle accidents, 1 hay bale, 1 grass fire, 1 structure fire, 7 emergency/public service and 1 other.
•Donations for March were $0
•For March training a house was donated for training and we practiced hose advancement and safety procedures.
•Derek Bailey-Meier and Dalton Winegar are taking the firefighter 2 course.
•Derek and Amy spent the weekend in Rapid Valley doing a 20-hour EMS class.
•Congratulations to Jesse and Shawna Watson and James Blevins for joining the fire department crew.
•Inventory has been finalized and copies were presented to the Board.

Old Business:
•The secretary/treasurer position was discussed. Irene indicated that someone has expressed an interest in the treasurer position but would not want the secretary position. Irene suggested that a secretary shouldn’t be hired, the secretary/treasurer of the Board could take care of that part of the position and the Board agreed. If a bookkeeper is hired, that person would report to the secretary/treasurer on the Board as we are still required to have a board secretary/treasurer. We discussed taking out a bond on a bookkeeper and Irene will check into that. Irene suggested that a bookkeeper be hired later in the fall as there isn’t that much to learn so it wouldn’t be a hard transition for just two or three months plus she would be available to help. Caleb expressed the concern that a bookkeeper wouldn’t be covered under worker’s comp and would this person be an employee or a contracted employee. The Board would be contracting with someone to do the bookkeeping.
•Purchasing a computer was discussed. A personal computer should not have to be used for the financial records. Irene said that last month Office Depot had their Lenovas half price but she didn’t have the authorization to purchase one and asked if the board would approve that. Motion by Casey, seconded by Lynn to approve up to $600 for a computer purchase. All voted aye.
•Selling the old ambulance was discussed. Casey received the information from Tim Raba on how to proceed with co-part for public auction. We need to declare it surplus and then advertise that it will be sold at public auction. The Board asked Caleb if this unit is still being used and if the department feels it can be sold. Caleb said yes it can be sold, they will have to de-emergency it, take their equipment out and charge the batteries. The Board asked if that could be done so it could be taken to Rapid in time for the auction to begin on May 7 and Caleb said it could.
•Motion by Chauncey, seconded by Casey to declare the 1997 Ford, E350, 2-wheel drive ambulance surplus and to sell it at public auction with co-part with a reserve of $7000 with the bidding to begin May 7 and end on May 14, 2024. All vote aye.
New Business:
•Derek Knodel reported that he would like to get all the filters replaced and oil changed in all of the trucks. The last complete service on the trucks was in 2015. The Napa store in Kadoka quoted him $1,760.40. Caleb said this was in their budget request. Motion by Chauncey, seconded by Lynn to approve this service request. All voted aye.
•Caleb presented a five-page memorandum of agreement for the district board to sign for the $5,000 contribution that the fire department agreed to donate for truck replacement for this budget year. The Board agreed that we should not have to sign a five-page legal document for a donation of $5,000 for truck replacement. We can only spend money on fire suppression so the money would not be spent on anything else and the fire department should be able to trust us without a MOA needing to be signed. Discussion followed on the fire department funds and what the SDCL says about considering the department funds when budgeting. The Board does not feel it is appropriate that the fire department is sitting on more funds than the district has and the district is funding the budget with 100% of tax monies. The Board told Caleb that the department needs to figure out what they are going to spend the memorials on as people feel they aren’t being spent. Some of those memorials were given many years ago. Caleb said truck replacement is the direction. Lynn said then put them with our funds because that is where a new truck is going to come from. Caleb will take it back to the department that we do not want to sign a MOA for the funds.
The fire department is a 501(c)4 non-profit. Casey said there are districts that have different departments within their districts and each department may get different donations so they have to use those funds first before the district funds them.
•Bylaw review will be put on the May agenda.
•The joint powers agreement was discussed. Item 6 which says the fire department is an independent contractor for the district was discussed. The fire department has worker’s comp insurance through Pennington County. They don’t have anyone bonded for their funds. Discussion followed.
•Roster updates and fire department financial reports were presented to the district board. To stay on the crew roster, members have to do 10% of calls and 18 hours of training per year. Wildland and CPR are 8 hours alone. Training can be anywhere; it doesn’t have to be the department training. They are enforcing the 18 hours of training. Caleb was asked if the department turns anyone away who wants to be on the crews. He said not really, they are informed of the requirements and it’s a heavy load the first couple of years. Wildland is one hour a week for 30-40 hours, 180 hours for structure and they get 2 years to get through this or they can be just fire ground support. The Board asked if someone asks to be on the crew just for grass fires and no structure fires would they be allowed to be on the crew. Caleb said they would not. Discussion was held as to why they wouldn’t allow volunteers to go to grass fires because they have personnel to go to structure fires. Both Caleb and Amy stated that they have never had anyone complain that they were turned away and they would love to have those people come visit with them about it. They could do fire ground support which is a condensed version of firefighter 1 and 2. Much discussion was held about allowing volunteers to be on the crew for grass fires only. Caleb said they have plenty of personnel, they don’t need volunteers who only want to do one aspect of the firefighting. Derek said when he started, he didn’t want to do structure fires but as he got more training, he likes it now so if people would just try it they would probably be ok with it. The Board indicated that there are local people who want to be part of the crew to help their neighbors/community members with grass fires but have no desire to go to structure fires and they think this should be allowed. It doesn’t seem like there would ever be too many people on the crew. Jack Dustman said that there is a small number of people who are really dedicated to the crew and many times when they go to fires there are firefighters out in their yards and they are not going to the fires. The Board indicated that this shows that not everyone is going to go to every fire so there probably is a need to have more crew members and allowing people to come on just for grass fires would help. Also discussed was why a person could not volunteer to be on the medical rescue truck without having to be a firefighter. There are people who would like to do first response but have no desire to put out fires. Caleb and Amy maintained that even grass fires can turn into structure fires and it is important for everyone to have the proper training if that happens.
•The location of the trucks was discussed. One of the trucks is located at Dustman’s throughout the year but stored at the hall during the cold months of winter. This has been brought up many times before. A letter was presented from Angie Mann asking that the truck be either rotated around the district or be housed at the fire hall. Caleb said the history is that the truck was purchased by Pennington County. Amy provided fire statistics for 3 zones in our district. Location of the trucks will again be placed on the May agenda.
Public comments: Amanda Trople asked why all rules aren’t applied equally to all personnel. An example is use of the water, Josh was chewed out for filling his water tank to go to Scenic to help with a fire while other personnel are allowed to wash their personal vehicles. Josh said that he has always used his own water to fill his tank but that was the first time he used the water from the fire hall to help fight fire. The Board asked why they are allowed to use the water to wash their personal vehicles. Caleb said that was something Ronnie started as a perk of being on the crew. The Board encouraged Caleb to be sure to apply the rules to all equally.

The next business meeting is May 14, 2024 at 7:00 p.m.
Motion by Lynn, seconded by Chauncey to adjourn the meeting at 8:54 p.m. All voted aye.

 

 

 

 

 

NEW UNDERWOOD FIRE PROTECTION DISTRICT
March 12, 2024

The New Underwood Fire Protection District met in regular session Tuesday, March 12, 2024 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Levi Derner and Chauncey Phillips.
Also present: Caleb Dustman, Emily Ferris, Dalton, Catie and Lizzie Winegar, Amy Caringi-Hall, Derek Knodel, Jack Dustman, Shawna Watson, Angie Mann, Tiffany Knuppe, Amanda Trople, Chuck Branum, Zach Eigner, Tim Hall and Jon Madsen.
Motion by Levi, seconded by Lynn to approve the proposed agenda. All voted aye.
Motion by Lynn, seconded by Chauncey to approve the minutes of February 13, 2024. All voted aye. Motion by Levi, seconded by Casey to approve the minutes of February 27, 2024. All voted aye.
Irene discussed the financial reports and the claims for the month updating the amount for Golden West and changing the payee from Office Depot to Mastercard for the office supply bill. Irene also asked the status of fixing the suspension on Rescue 10. Derek said that they ordered the wrong air bags so they are waiting on that but the springs were put in and that has made some difference.
Motion by Chauncey, seconded by Levi to approve the financial reports and claims as presented. All voted aye.

NUVFD Chief Amy Caringi-Hall reported on the following:
•14 calls for service in January: 5 vehicle accidents, 1 vehicle fire, 2 grass fires, 1 structure fire, and 3 emergency/public service and 2 others.
•Donations for February were $300 from Golden West and the Wall Fire Dept sent us a $500 check for a fire we did not bill for so we are presenting one-half of it ($250) to the NU Fire District for equipment use.
•For February training 3 went to the Rushmore Conference, did search and rescue offsite and brought an instructor in for 6 hours, and trained with Box Elder on rapid intervention teams.

Old Business:
•Rescue 8 was sold at auction and we received $9,398.49. Irene asked if we should move $10,000 to savings with that deposit and the general consensus was to do that.
•Our insurance agent Kellie Ostensen sent the updated quote for the increased values on the vehicles, equipment and building and it will be $1,430 annually and will be prorated when they bill it.

New Business:
•Selling the old ambulance was discussed and it was decided that it wasn’t used enough to warrant keeping it. Casey will get the information from Tim Raba to sell through the auction company.
•Discussion was held on hiring a treasurer for the purpose of continuity with the district. Purchasing a computer for the treasurer to use so a personal computer doesn’t have to be used was also discussed. It was decided to look into purchasing a computer and to start keeping track of the hours needed for the position.
Public comments: Angie Mann asked if it is possible to have a truck placed in the Viewfield area. Marsha Simmons has a free garage it could be parked in. It was discussed that maybe it could rotate areas each summer to be located in. Caleb expressed the concern that there wouldn’t be firemen to man it at other locations. It was decided that this would be put on the next month’s agenda for discussion. Irene asked if they could have statistics available then on the percentage of fires in each area of the district.

The next business meeting is April 9, 2024 at 7:00 p.m.

Motion by Chauncey, seconded by Levi to adjourn the meeting at 7:23 p.m. All voted aye

 

 

New Underwood Fire Protection District Annual Meeting & Election Agenda
Tuesday, February 27th, 2024 - 6:00 pm
New Underwood Community Center 500 South A Avenue
New Underwood SD 57761

1. Meeting called to order
2. Approval of Proposed Agenda
3. Financial Report
4. Minutes of February 28, 2023 annual meeting presented as approved in March 2023

5. Unfinished/Old Business

6. New Business
     a. Board Elections
         i. The election will fill the seats of two (2) Directors
        ii. President calls for nominations for 3 election judges
       iii. Secretary gives judges oath of office
       iv. Judges select moderator and election proceeds with nominations called by moderator and the
           election process continues and ends with voting, canvass and tally of votes by judges
     b. Seat Directors
     c. Review SDCL on Election of Officers by Board
7. Public Comment
8. Next Business Meeting – March 12th, 2024, at 7:00 pm
9. Next Annual Meeting & Election – February 25, 2025
10. Adjournment

New Underwood Fire Protection District Meeting Agenda
Tuesday, March 12, 2024 - 7:00 pm
100 E Oak St
New Underwood SD 57761

1. Meeting called to order
2. Approval of Proposed Agenda
3. Approval of Minutes of February 13, and February 27, 2024
4. Financial Report and Monthly Claims
5. New Underwood VFD Chief’s Report
6. Unfinished/Old Business
   a. Rescue 8 auction results
   b. Insurance increase update
7. New Business
   a. Possible sale of the old ambulance
   b. Secretary/Treasurer Job
   c. Review date and time of meetings
   d. File cabinet donation

8. Public Comment
9. Next Business Meeting – April 9, 2024
10. Adjournment

NEW UNDERWOOD FIRE PROTECTION DISTRICT ANNUAL MEETING & ELECTION
FEBRUARY 27, 2024 MEETING MINUTES

The New Underwood Fire Protection District held its annual meeting and election on February 27, 2024 at the New Underwood Community Center and it was called to order at 6:00 pm.
Members Present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Board Members Shawna Watson and Tim Raba.
Also Present: Reference sign in sheet.
Motion by Lynn seconded by Tim to approve the proposed agenda.
Irene provided the 2023 annual report as it was prepared and submitted to the Pennington County Auditor. Motion by Tim, seconded by Lynn to approve the annual report as presented. All voted aye.
The minutes of the 2023 Annual Meeting and Election which were approved in March 2023 were presented and Casey asked if there were any questions. No questions were presented.
Unfinished/Old Business:
•
None

New Business:
•
Board Elections
o
Casey called for nominations for 3 election judges. Meri Jo Anderson, Travis Lasseter, and Kristi Pritzkau were nominated and unanimously seated as the only three nominated.
▪
Irene verified that each judge was a registered voter within the district and gave all three the Judges Oath of Office. Travis was selected as the moderator by the judges.
▪
At 6:10 pm Travis announced 2 director seats were opened to be filled and called for nominations. The following nominations were made:
•
Levi Derner was nominated by Stanley Price
•
Chauncey Phillips was nominated by Pat Tisdale
•
Amanda Trople was nominated by Jon Madsen
•
Josh Trople was nominated by Chuck Branum
▪
Travis closed nominations at 6:13 pm hearing and seeing no other nominations.
▪
Irene verified that each nominee and nominator was a registered voter in the district and that each nominee accepted the nomination.
▪
Ballots were printed with each nominee listed. The judges verified the ballot matched the nomination list.
▪
Travis announced that the polls were open at 6:27 pm.
▪
Meri Jo and Kristi verified each registered voter who presented ID against the voter registration list from both Meade and Pennington Counties and the voter was written in the pollbook. Each ballot was stamped and the voters presented that stamp to the judge before placing the ballot in the ballot box.
▪
Travis announced that the polls were closed at 6:56 pm.
▪
The judges publicly canvassed and tallied the votes in the pollbook and separate tally sheet.
▪
Travis announced that there were 72 ballots cast which was verified against the poll book and the top 2 vote getters were Chauncey Phillips and Levi Derner.
•
Official Election Results
o
Chauncey Phillips – 61
o
Levin Derner – 60
o
Amanda Trople – 15
o
Josh Trople – 8
Public Comments:
•
None
New Business:
•
Board Elections Continued:
o
Seat Directors
▪
The two newly elected board members were seated.
o
Casey informed the Board that per SDCL 34-31A-15 officers are elected for two years and as the current officers have only completed a one-year term there would be no need for election of officers.

The next business meeting is March 12, 2024.

The next annual meeting & election is February 25, 2025.
Motion by Lynn, seconded by Levi to adjourn at 7:31 pm.

NEW UNDERWOOD FIRE PROTECTION DISTRICT
February 13, 2024

The New Underwood Fire Protection District met in regular session Tuesday, February 13, 2024 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Shawna Watson and Tim Raba.
Also present: Caleb Dustman, Emily Ferris, Dalton Winegar, Amy Caringi-Hall, Derek Knodel, Jack Dustman, Paul Dustman, Chauncey Phillips, Tim Hall and Jon Madsen.
Motion by Shawna, seconded by Tim to approve the proposed agenda. All voted aye.
Motion by Tim, seconded by Casey, to approve the minutes of January 16, 2024 with the correction of the date in the first line from January 10 to January 16. All voted aye.
Irene discussed the financial reports, claims for the month and the annual report. Irene verified with the county auditor that because we operate on a cash basis the expenses listed on the annual report are literally only the checks that were written January 1 through December 31, 2023 and the receipts are what was received during those dates. The annual report will be presented at the annual meeting.
Motion by Lynn, seconded by Tim to approve the financial reports, annual report and claims as presented. All voted aye.
NUVFD Chief Amy Caringi-Hall reported on the following:
•
20 calls for service in January: 2 vehicle accidents, 1 vehicle fire, 1 grass fire, 3 structure fires, 4 fire alarms and 7 emergency/public service and 2 other.
•
There were $25 in donations for the month of December, a late fundraiser donation.
•
January training was doing station inventory and thank you to Casey for helping.
•
The Rushmore conference starts this weekend and several members are taking classes.
•
Dalton entered the fire fighter I course which is 90 hours.
•
The department elected officers and they are Chief Caleb Dustman, Chief 2 Amy Caringi-Hall, Chief 3 Zach Eigner and Station Captain Derek Knodel.
Old Business:
•
The auction for rescue 8 will begin with bids taken Feb 14 through Feb 20 at 12:00 p.m.
•
Our insurance agent Kellie Ostensen finally sent the requested quotes for the increased values on the vehicles, equipment and building and these were discussed. Motion by Tim, seconded by Lynn, to request the larger dollar increase for the building and vehicles and the $600,000 increase on the portable equipment for the increased premium of $1490. All voted aye.
•
The annual election was discussed. The legal newspaper for Meade County is the Faith Independent so the notices were placed in the Pennington County Courant and the Faith Independent. Irene will check with potential judges. As requested by the Board Casey checked with the state attorney general’s office on the interpretation of SDCL 34-31A-15 concerning election of officers of the Board. He recommended that the current officers be elected for two-year terms as required by the statute. Casey’s personal attorney interpreted the law the same way when asked. Discussion followed. It was the general consensus of the Board that the decision on the election of officers be made at the annual meeting after the election.

There wasn’t any new business

There were no public comments.

The next business meeting is March 12, 2024 at 7:00 p.m.
Motion by Shawna, seconded by Tim to adjourn the meeting at 7:45 p.m. All voted aye.

 

New Underwood Fire Protection District Meeting Agenda
Tuesday, February 13, 2024 - 7:00 pm
100 E Oak St
New Underwood SD 57761

1.Meeting called to order
2.Approval of Proposed Agenda
3.Approval of Minutes of January 16, 2024
4.Financial Report and Monthly Claims
5.New Underwood VFD Chief’s Report
6.Unfinished/Old Business
     a.Rescue 8 auction
     b.Insurance
     c.Annual election

New Business
8. Public Comment
9. Next Business Meeting – March 13, 2024
10. Adjournment

 

 

NEW UNDERWOOD FIRE PROTECTION DISTRICT
January 16, 2024

The New Underwood Fire Protection District met in regular session Tuesday, January 10, 2024 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Shawna Watson and Tim Raba.
Also present: Caleb Dustman, Emily Ferris, Zach Eigner, Dalton Winegar, Derek Bailey-Meier, Amy Caringi, Amanda and Josh Trople, Derek Knodel, Chuck Branum and Jon Madsen.

Motion by Lynn, seconded by Tim to approve the proposed agenda with the addition of file cabinet purchase to new business. All voted aye.

Motion by Tim, seconded by Casey, to approve the minutes of December 12, 2023. All voted aye.

Irene discussed the financial reports and claims for the month and asked to add an invoice for Justice Fire and Safety for $691 that is overdue from October 2023. We had never received the bill that they said was emailed until recently when a late notice was emailed to Shawna.

Motion by Shawna, seconded by Tim to approve the financial reports and claims as presented with that addition. All voted aye.

NUVFD Chief Amy Caringi reported on the following:
•16 calls for service in December: 2 vehicle accidents, 1 vehicle fire, 1 grass fire, 2 structure fires, 2 fire alarms and 8 emergency/public service.
•There were zero donations for the month of December.
•December training was on forcible entry at Box Elder.
•With the weather turning colder we are checking on the building periodically to make sure there are no issues. Bundle up and keep warm.
•Due to needed room we put Utility 6 outside for the winter.
•Irene asked for the list of all the firefighters who drive including their driver’s license number and birthdates as discussed previously. Caleb will have the list next month.
•Casey asked if the firefighters all come to the trainings. Amy said that she can’t make them come to trainings as they are volunteers.

Old Business:
•The auction for rescue 8 will begin with bids taken Feb 14 through Feb 20 at 12:00 p.m. Irene will publish the appropriate notices in the Pennington County Courant.
•Casey reported that he asked our insurance agent, Kellie Ostensen for the insurance quotes we wanted on December 14 and she said she would have them in a week or two but we still have not received them so he didn’t see a need to have her come to the January meeting. The Board would like to have her come to the February meeting.
•The annual election was discussed. The board asked to have the annual meeting/election notice placed in the Pennington County Courant and the legal paper for Meade County.

Irene will check with potential judges.
The auditor’s office provides dividers for voting and Tim will pick them up. Casey told the Board that there had been questions about the length of terms of the officers so Irene asked Rod Fortin with the Department of Legislative Audit what the terms are per SDCL 34-31A-15. As stated in that statute, he said all directors and officers shall be elected for two years and hold office until their successors have been elected and qualified…. Discussion followed with the Board asking Casey to check with the state attorney’s office on the interpretation of the law.

New Business:
•Motion by Tim, seconded by Lynn to hold the annual meeting and election on February 27 at 6:00 p.m. at the New Underwood Community Center. All voted aye.
•Casey asked the Board to purchase a two-drawer locking file cabinet to be kept at the fire hall for the financial records so Irene doesn’t have to transport everything back and forth from her house. The Board approved of this purchase. Amanda Trople said that she will have a surplus fireproof file at the school that she may be able to give to the fire district and she will let us know. The Board thanked her.

Public Comments:
•Chuck Branum asked if the board receives quarterly training reports for each firefighter and if not, they should. Amy said she can’t force them to come because they are volunteers but Chuck said that could be a requirement of being a member of the fire department and the board should want to know that each firefighter is properly trained. For safety reasons all firefighters should be assured that each firefighter is properly trained.

The next business meeting is February 13, 2024 at 7:00 p.m.

Motion by Lynn, seconded by Shawna to adjourn the meeting at 7:55 p.m. All voted aye

New Underwood Fire Protection District Meeting Agenda
Tuesday, January 16, 2024 - 7:00 pm
100 E Oak St
New Underwood SD 57761

1. Meeting called to order
2. Approval of Proposed Agenda
3. Approval of Minutes of December 12, 2023
4. Financial Report and Monthly Claims
5. New Underwood VFD Chief’s Report
6. Unfinished/Old Business
    a. Rescue 8 auction
    b. Insurance
    c. Annual election
7. New Business
    a. Designate annual meeting date/election per state statute b.
8. Public Comment
9. Next Business Meeting – February 13, 2024
10. Adjournment

NEW UNDERWOOD FIRE PROTECTION DISTRICT
December 12, 2023

The New Underwood Fire Protection District met in regular session Tuesday, December 12, 2023 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Shawna Watson and Tim Raba.
Also present: Caleb Dustman, Emily Ferris, Tiffany Knuppe, Jack Dustman, Zach Eigner, Dalton Winegar, Angie Mann, Derek Bailey-Meier, Tim Hall, Amy Caringi, Justin Uhrig, and Jon Madsen.

Motion by Lynn, seconded by Shawna to approve the proposed agenda. All voted aye. In the minutes of November 14, 2023 under old business it should have said Caleb presented a check to the district for the Golden West Telecommuncations capital credits for $296.60, not Casey. Motion by Tim, seconded by Lynn, to approve the minutes of November 14, 2023 with that correction. All voted aye.
Irene discussed the financial reports and claims for the month and the need for a budget supplement for 2023 to include all of the expenses for rescue 8 replacement and the equipment replacement. Even though those expenses are paid by insurance they need to be ran through the budget. She also added $363.83 to the NU Fire invoice reimbursement for the freight for the grant items request and changed the Golden West amount to $110.76 as she just received the current bill. Motion by Shawna, seconded by Tim to approve the financial reports and claims as presented. All voted aye.
NUVFD Chief Amy Caringi reported on the following:
•13 calls for service in November: 1 vehicle accident, 1 hay bale fire, 4 structure fires, 7 emergency/public service.
•Our fundraiser donation after expenses was $9,403.94
•There were zero other donations for the month of November.
•November training was on engine 1 pump operations and cold weather preparations for the pump.
•With the weather turning colder and snow around the corner we are meeting with the city and Officer Jones and Mr. Vandermay to go over emergency planning.
•Amy thanked everyone for coming to the celebration for Ronnie Racicky’s 38 years as chief and 50 years with the department.
•The starter is out of engine 3.2 so it is down.

Casey asked about the grant for PPE – he heard it on the news. Caleb said they will start on it next year, they put in for $48,000 and received $33,000. Casey let them know if the fire department takes in over $50,000 they might have to file a tax return.

Old Business:
•The status of rescue 8 was discussed. Tim said they had some computer issues but Shawna is helping him with it and hopefully they will finish it tomorrow.
•Irene reported that our insurance agents, Kellie and Trevor couldn’t make it to this meeting as requested but will try to make it to the January meeting. Casey spoke with her and she said if we get the updated values to her she could give us a quote for raising them. She said that the district should have on file the names, dates of birth and driver’s license numbers for all fire department members who are driving the vehicles. Caleb was asked to get that information to Irene. Values were discussed and it was determined what amounts to ask for quotes and Casey will get those to Kellie.
New Business:
•Casey discussed the need for the district to have an inventory. Amy said the department does an annual inventory and Casey will come in to help when that is done.
•The budget supplements needed were discussed. Motion by Tim, seconded by Lynn, to approve the following budget supplements:
For capital outlay additional $26,120 for 21 Equipment Replacement for a new total of $26,970, and additional $6,045 for 22 Truck Replacement for a new total of $11,045 with a new grand total of $100,916. Funds on hand from the insurance proceeds will fund this supplement. All voted aye.

Public Comments:
•Angie asked Caleb about what he said last month about the donation of $5,000 that the fire department was going to make to the district truck replacement fund but they were working on the memorandum of understanding, does that mean that it will come with conditions? Caleb said no, just a memorandum of understanding of how the funds will be spent.
•Angie also asked if all of the fire trucks are here in New Underwood. Truck number 7 is at the Dustman’s but will be here in the winter. Angie asked if it should be kept at Dustman’s or should one be kept out north somewhere. Casey said this is something that can be discussed.

The next business meeting is January 9, 2024 at 7:00 p.m.

Motion by Lynn, seconded by Tim to adjourn the meeting at 7:58 p.m. All voted aye.

The New Underwood Fire Protection District met in regular session Tuesday, October10, 2023 at
7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene
Madsen, Members Shawna Watson and Tim Raba.
Also present: Caleb Dustman, Emily Ferris, Jay Price, Tiffany Knuppe, Jack Dustman, Amy
Caringi, Tiny Bailey-Meier Zach Eigner, Dalton Winegar, Katie Winegar, Ben Brown, Tim Hall
and Jon Madsen.

Motion by Tim, seconded by Lynn to approve the proposed agenda. All voted aye.
Motion by Lynn, seconded by Tim, to approve the minutes of September 12, 2023. All voted aye.
Irene discussed the financial reports and claims. The monthly request for reimbursement from the
fire department includes several old bills. One of the bills is from October 2022 for $244.57 which
would have been last budget year. Discussion followed. Irene and Casey both expressed that the
bill from October 2022 should be the responsibility of the fire department as it should have been
paid in last year’s budget. Caleb said that they didn’t get a bill and it should have gone to the fire
district but nobody got a bill so that is why it wasn’t paid. The invoice says that the items were
delivered to Caleb’s home address and billed to the fire department. It was stressed that even if a
bill was not received, the order was placed and received so the bills should have been taken care
of in a timely manner as this reflects on the department and the district.

Irene pointed out that a direct deposit came from Meade County for $2,846.32 for tax collections
for fire insurance. Caleb explained that it is a fire insurance rebate outlined by state statute on the
homeowners’ insurance premiums of the people living in our district. A fee comes off of the
premiums and it goes to the departments so the money needs to go back to the department. Shawna
said she had sent a direct deposit form last year to Meade County to have it deposited into the fire
department’s account so it shouldn’t have gone into our account.

Motion by Shawna, seconded by Tim to approve the claims as presented. Aye: Lynn, Tim and
Shawna. Nay: Casey and Irene. Motion passed.

Motion by Shawna, seconded by Tim to write a check to the fire department for $2,846.32 for the
fire insurance that should have gone to them. All voted aye.

Motion by Lynn, seconded by Tim to approve the financial reports as presented. All voted aye.
Assistant NUVFD Chief Caringi-Hall reported on the following:
• 14 calls for service in September: 1 vehicle accident, 1 grass fire, 2 structure fires, 9
emergency/public service, 1 other.
• September training was on flow meter in 5-7 and structure attack.
• We ran the kids’ games at the Labor Day celebration and have been asked back again next
year.
•We held a 9-11 community walk at the track to honor our fallen NYFD, civilians and responders.
•Derick Bailey-Meier is progressing through structure class very well. This course is a huge time commitment of 120 hours total. Thank you, Derick for your dedication.
•We received a $200 donation which is going to the LUCAS.
•A check was presented to the district board for the tax reimbursement of $77.07 on a past invoice.
•Rosters and the quarterly financial reports were presented to the district board.
Old Business:
•The status of rescue 8 was discussed. Tim talked to Nick with Copart which is an online auction service. They have a yard in Rapid and will charge $89 plus 3% of what we get up to $250. They have an auction every two weeks that is advertised nationwide. Irene said that we have to advertise in our legal newspaper that we are selling it at public auction just as we advertised for bids. Discussion was held on what the minimum would be that we would take for it. Motion by Lynn, seconded by Casey, to advertise to sell Rescue 8 at public auction October 31 with the Copart online auctions in Rapid City, SD. All voted aye. Motion by Casey, seconded by Tim, to put a $3,500 minimum on it. All voted aye. Tim told Irene not to advertise until she hears from him to make sure we can get it on the date advertised.
•Requiring petitions for the election was discussed. Irene asked where the people would pick up and file the petitions if we did. The general consensus was to leave the procedure as is as it worked well last year and it would be difficult to have a place for people to pick up and file petitions.
•Casey asked if there were any questions about the fire department quarterly financial reports and roster updates and asked the board to look them over and ask questions at the next meeting if there are any.
New Business:
•Irene received a check for capital credits from Golden West Telecommunications for $296.60 which is made out to the fire department as the account is in their name. The Board asked the fire department to transfer the money to the fire district as we are the ones who pay the bill. Caleb said he would have to ask his department members to approve that.
Public Comments:
•Jay Price asked about the election and if we will be requiring petitions. At this time, we will not be and will follow the same procedure as last year.
•Jon Madsen asked why with 3 chiefs in the meeting they can’t decide to give that $296 check to the district board, why do they have to go back to the department to ask them? Caleb said because he chooses to. Lynn also said that he wonders that too because the district board gives the chief the authority to spend up to $1,500 without coming to us so why can’t the department give the chief the same thing, give the chief permission to approve up to $500? Caleb said it is just not a decision he is comfortable leaving the department out of right now.

The next business meeting is November 14, 2023 at 7:00 p.m.

New Underwood Fire Protection District Meeting Agenda
Tuesday, November 14, 2023 - 7:00 pm
100 E Oak St
New Underwood SD 57761

1. Meeting called to order
2. Approval of Proposed Agenda
3. Approval of Minutes of October 10, 2023
4. Financial Report and Monthly Claims
5. New Underwood VFD Chief’s Report
6. Unfinished/Old Business
a. Rescue 8 auction
b. Truck donation from fire department
c. Golden West Telecom. capital credit check from fire department
d. Fire Dept. quarterly financial report and roster questions
7. New Business
a. Insurance notice of cancellation/conditional renewal notice
b. Insurance application
8. Public Comment
9. Next Business Meeting – December 12, 2023
10. Adjournment

1. Meeting called to order
2. Approval of Proposed Agenda
3. Approval of Minutes of September 12, 2023
4. Financial Report and Monthly Claims
5. New Underwood VFD Chief’s Report
6. Unfinished/Old Business
     a. Rescue 8
     b. Petitions for elections
     c. Fire Dept. quarterly financial report and roster updates per
         agreement
7. New Business
a. Golden West Capital Credit check
8. Public Comment
9. Next Business Meeting – November 14, 2023
10. Adjournment

 

NEW UNDERWOOD FIRE PROTECTION DISTRICT

September 12, 2023

The New Underwood Fire Protection District met in regular session Tuesday, September12, 2023
at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene
Madsen, Members Shawna Watson and Tim Raba.
Also present: Angie Mann, Caleb Dustman, Emily Ferris, Jay Price, Tiffany Knuppe, Travis
Lasseter, Elizabeth Lasseter, Jack Dustman, Abbie Barber, Austin Barber, Amy Caringi, Jerome
Harvey, Taylor Stuck, Derek Bailey, Tim Hall and Jon Madsen.

Motion by Lynn, seconded by Tim to approve the proposed agenda with the additions of truck
repairs and designation to make changes to insurance policy in new business. All voted aye.
Presentations of jackets and expressions of appreciation for their service were made to Jack
Dustman and Jay Price.

Motion by Tim, seconded by Lynn, to approve the minutes of August 8, 2023. All voted aye.
Irene discussed the financial reports and claims. The monthly request for reimbursement from the
fire department had not been received until Sunday September 10 and not all itemized invoices
were included so it isn’t included in this month’s bills. Some of the requests included tax and
discussion was again held that as per our motion at the August 8, 2023 meeting, we will not
reimburse taxes on invoices. It was discussed with Caleb that it is just a matter of getting the
paperwork turned in to have all purchases tax exempt on the fire department accounts. We are both
tax exempt and it is prudent to not spend taxpayers’ dollars on paying taxes when it is not
necessary. The payment of the reimbursement request was discussed; our bylaws clearly state that
all requests for reimbursement will be presented by the first day of the month and must include a
supportive document of an itemized invoice/charge slip. This has been requested from the
department on several occasions and these requests for reimbursement are approved at their
monthly meetings which are the last week of the month so there isn’t any reason they can’t be
made available to Irene by the first of the month. Irene and Amy have discussed this several months
ago and the decision was made to put the request with the invoices in Irene’s box in the fire hall,
it does not have to be emailed. The joint powers agreement also says that bills will be submitted
monthly and reimbursed not less than quarterly. Motion by Tim, seconded by Casey to approve
the financial reports and monthly bills as presented. All voted aye.

Assistant NUVFD Chief Caringi-Hall reported on the following:
• 23 calls for service in August: 3 vehicles accidents, 6 grass fires, 1 vehicle fire, 4 structure
fires, 9 emergency/public service.
• County structure class began.
• August training was on rescue 10 operations and driving.
• We were at the end of the year pool fundraiser on August 19 and water games were held.
We were invited back for next year.
• We ran the kids’ games at the Labor Day celebration and will be doing it again next year.
• The slide on rescue 10 has arrived. Caleb and Jack will install it.
• We had $5,000 in donations for the month of August from the Wild Springs Solar Farm
for the LUCAS.
• The flow meter has been replaced on engine 5-7 but the alternator and ABS system need
work.
• We held a 9-11 remembrance walk at the track and the public was invited.

Old Business:
• The status of rescue 8 was discussed. The truck can be reappraised and we can readvertise
it or we can sell it outright at 90% of the appraised value or we can advertise and sell it at
public auction. Tim will talk to an auction company and report back at next month’s
meeting.
• Irene reported on her discussion with the county auditor. She would not interpret the SDCL
and suggested we contact the department of legislative audit with questions on the SDCL’s.
The tax levy amount is determined by the original request and the only increase we can
have is the increase in growth and CPI, if we want more than that we have to do an opt out.
The fire administration tax is only on rural taxpayers and not the taxpayers within the
municipality because it is statute driven and if a municipality has a fire department, then
the taxpayers within the municipality don’t get taxed for this. The proposed budget was
discussed. Casey attended the fire department’s last meeting at their request and Casey
asked if the department had discussed putting some of their money towards some of the
budgeted items requested. Amy said they were waiting for Casey to take the questions back
to the Board so they could make a more informed decision. This is the first meeting of the
fire protection district board since that meeting so questions could not be asked prior to
now. The board asked if the department would be willing to pay for some of the expenses
they requested or if they would donate funds to the department to help pay for truck
replacement. The fire district board had discussion on increasing the amount budgeted for
truck replacement by $4,000. The board told the department that the money that is donated
to them is meant to help fund the department or to purchase specific items so that money
should be spent for that, not be sitting in the bank. Much discussion followed on the SDCL
and that the resources of the fire department need to be considered when completing a
budget and the board would like to see them contribute more financially. They have
approximately $80,000 and the board is responsible to the taxpayers and asking them to
continue to fully fund all the expenses when the department is sitting on that kind of money
is not following the SDCL. Caleb said that the department’s money is being spent on EMS
expenses. Caleb was asked if the department would donate $4,000 to the truck replacement
fund. He thinks they would as this has been discussed at their meetings. The board asked
him to commit to this because our budget has to be approved tonight due to the tax request
deadline. Caleb said the department will donate $4,000 for truck replacement. It was also
noted that the Fire District Board can receive donations, memorial contributions and
bequests from anyone. Motion by Tim, seconded by Lynn to approve the budget as
proposed and to request the estimated maximum tax dollars available of $72,302. All voted
aye.
• Casey asked about the fire department quarterly financial reports and roster updates that
the department is supposed to give us per the joint powers agreement and asked when these
reports and updates will be given to us. The financial reports were discussed and Irene
explained that it should consist of a beginning balance, plus detailed revenues for the
quarter, minus detailed expenses for the quarter and an ending balance for each quarter.
They could use our report as an example. The budget report is not a financial report. We
have not received any roster reports. Caleb said the reports will be presented the next month
after the end of the quarter and they will be brought to the meeting.
New Business:
• Casey had asked for a key to the building in May and Caleb said he needed to order 10 of
the fobs at a time and that he needs to have a fob in order to have just a code to get into the
building and when asked again in August Caleb said he forgot. Casey would like to have
access to the building. He called Harvey’s and they said you don’t have to order 10 at a
time and that a fob is not needed to get a code. Casey asked if any other board members
wanted access to the building? Caleb will get a fob ordered or figure out how to get a code
for Casey and any other board members who want one.
• The audit report from Roxona Thompson was presented. The only thing noted was a check
that was listed with a wrong number but the amount was correct with the bank statement.
• Casey made the board aware that for fire district board elections we can require petitions
for those wanting to run for positions on the board. Discussion was held on the pros and
cons of requiring petitions. No decision was made at this time.
• Caleb discussed the repairs needed for Engine 5-7. The ABS module is out and it will not
shift and the alternator needs to be replaced. The estimate is $2,800 from Infinity Diesel so
he is asking for authorization for the repairs. Motion by Tim, seconded by Shawna to
authorize these repairs. All voted aye.
• The insurance agent said that we need to designate who has the authority to make changes
to our insurance policies. Discussion followed. Motion by Lynn, seconded by Tim to
designate Irene Madsen and Casey Knuppe as having authority to make changes to our
insurance policies. All voted aye.

Public comment:
• Jay Price asked if the board is going to pass the ordinance for petitions? The Board wasn’t
sure but we will put it on the agenda for the next meeting.

Motion by Casey, seconded by Lynn, to go into executive session at 8:40 p.m. for a personnel
matter pursuant to SDCL 1-25-2(1). All voted aye.

The board came out of executive session at 9:02 p.m.
The next business meeting is October 10, 2023 at 7:00 p.m.
Motion by Tim, seconded by Lynn to adjourn the meeting at 9:03 p.m. All voted aye.

 

New Underwood Fire Protection District Meeting Agenda
Tuesday, September 12, 2023 - 7:00 pm
100 E Oak St
New Underwood SD 57761

1.Meeting called to order
2.Approval of Proposed Agenda
3.Presentation of Jackets to Jay and Jack
4.Approval of Minutes of August 8, 2023
5.Financial Report and Monthly Claims
6.New Underwood VFD Chief’s Report

Unfinished/Old Business
1.Rescue 8
2.Budget
3.Fire Dept. quarterly financial report and roster updates per agreement

 New Business
1. Key/Code to building for district board members
2. 2022 Audit Report
3. Fire District Elections-petitions
Public Comment

Executive Session - personnel
Next Business Meeting – October 10, 2023, at 7:00 pm
Adjournment

1. Meeting called to order
2. Approval of Proposed Agenda
3. Approval of Minutes of July 11, 2023
4. Financial Report and Monthly Claims
5. New Underwood VFD Chief’s Report
6. Unfinished/Old Business
a. Bylaws
b. Rescue 8 bids
c. Budget
d. Dept./District Gas Cards
7. New Business
a. Tax Exemption
b.
8. Public Comment
9. Next Business Meeting – September 12, 2023, at 7:00 pm
7. Adjournment

NEW UNDERWOOD FIRE PROTECTION DISTRICT
August 8, 2023

The New Underwood Fire Protection District met in regular session Tuesday, August 8, 2023 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Shawna Watson and Tim Raba.
Also present: Derek Knodel, Catherine Winegar, Amy Caringi, Angie Mann, Caleb Dustman, Tiffany Knuppe, Tim Hall, Jack Dustman, Dalton Winegar, Jerome Harvey, Zach Einger and Jon Madsen.
Motion by Lynn, seconded by Tim to approve the proposed agenda. All voted aye.
Motion by Tim, seconded by Shawna, to approve the minutes of July 11, 2023. All voted aye.
Irene discussed the financial reports. Motion by Shawna, seconded by Lynn to approve the financial reports and monthly bills as presented. All voted aye.
Casey asked if we should have Jack and Jay present at our next meeting to present the jackets to them and the Board agreed.
Assistant NUVFD Chief Caringi-Hall reported on the following:
•
24 calls for service in July: 4 vehicles, 4 grass fires, 3 fire alarms, 1 vehicle fire, 3 structure fires, 9 emergency/public service.
•
July 22 we held the dedication and blessing of the new rescue rig and awards were given. Water games were held for the kids and rides were given.
•
July training was on engine one operations on scene.
•
We will be at the pool fundraiser on August 19 and will have water games.
•
We are gearing up for Labor Day and will be running the kids’ games.
•
Our annual fundraiser will be October 28 with pulled pork and a silent auction.
•
We had $6,046 in donations for the month of July, $5,000 from the Wild Springs Solar Farm, $1,000 from an anonymous donor and $46 at our open house event on July 22. The LUCAS, a CPR assisted device was obtained.
•
We have name plates for the donation board.
•
New hoses will be purchased with the VFA grant.

Old Business:
•
The bylaws were again discussed and changes were made. Motion by Irene, seconded by Lynn to approve and adopt the bylaws as changed without sending them to the lawyer. Aye: Casey, Lynn, Irene and Tim. Nay: Shawna.
•
No bids were received for Rescue 8. Irene was asked to find out if we can sell it outright if no bids are received.
•
The fire department’s proposed budget was discussed and changes made to their proposal. Casey presented and read the SDCL addressing budgets and the tax levy request. This law tells him that the state doesn’t see the district and the fire department as two separate entities. Discussion was held on the $80,000+ that the fire department is holding in funds and working together with the fire district using these funds to help with the budget. The fire department is a private non-profit and the fire district is a 501c(4).
•
Casey asked if the fire department now have their charge cards for gas. They do have them so we can discontinue our cards.

New Business:
•
Irene asked Caleb if the fire department is tax exempt why some of the invoices presented to us for reimbursement have tax on them? The invoice for Royal Wheel Alignment had $77.07 in taxes on it. Several invoices have tax charged on them. With both entities being tax exempt she doesn’t feel it is appropriate to spend taxpayers dollars on taxes that shouldn’t be charged. Caleb explained that he just hadn’t given them the tax exempt paperwork. Irene asked if he could get them the paperwork and ask for a refund on the tax and then pass that along to the district. She also suggested that the fire district board no longer reimburse any taxes paid on invoices. Motion by Tim, seconded by Casey to no longer reimburse any tax amounts charged on invoices. All voted aye.
There wasn’t any public comment.

The next business meeting is September 12, 2023 at 7:00 p.m.

Motion by Shawna, seconded by Lynn to adjourn the meeting at 9:35 p.m.

 

The New Underwood Fire Protection District met in regular session Tuesday, July 11, 2023 at 7:00 pm at the fire hall.

 

Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Shawna Watson and Tim Raba.

 

Also present: Emily Ferris, Tim Hall, Amy Caringi-Hall, Jerome Harvey, Katie Winegar, Ron Racicky, Derek Knodel, Caleb Dustman, Jack Dustman, Angie Mann, Allen Mann, Tiffani Knuppe, Traves Lasseter. Zach Einger, and Jon Madsen.

 

Motion by Tim, seconded by Lynn to approve the proposed agenda. All voted aye.

 

Motion by Lynn, seconded by Shawna, to approve the minutes of June 13, 2023. All voted aye.

 

Irene discussed the financial reports and corrected the Mastercard bill to $389.69. Motion by Shawna, seconded by Casey to approve the financial reports and monthly bills as presented. All voted aye.

 

Assistant NUVFD Chief Caringi-Hall reported on the following:

 

• 7 calls for service in June: 1 vehicle fire, 3 emergencies, 2 grass fires, 1 alarm

 

• June 17 the fire department joined the Sami Jo pool and held water games at their

 

fundraiser.

 

• July 22 from 11:00-12:00 we will have a meet and great and questions and answers. Family

 

fun, water games and tours of Rescue 10 will be from 12:00-3:00.

 

• Engine 1 has a faulty sensor for foam proportioner and the piece is $750.

 

• Engine 5-7 is in the shop at Infinity Diesel and the speed sensor is out; it should be back Thursday.

 

• We had $0 donations for the month of June.

 

• Vanway Trophy is making plaques for donations from Leslie Mann, Dale Mann, the Louie

 

& Amy Brunson Family and Lloyd Marti.

 

Caleb discussed the status of rescue 10. The truck as far as what is billed out is done. There is a problem with the lights on the side which wouldn’t work correctly. The company sent a program out to fix the bug but the system crashed. The manufacturer sent out several more programs that didn’t work and unfortunately, we had to send the module to them and the control module will have to be replaced for $3,129. This will come out of what is left of the insurance payment and the rest will have to come out of the budget. They are working on the slide mechanism and it should be here in two weeks. The truck will be dedicated on July 22 at the family fun event.

 

Old Business:

 

• The bylaws were again discussed. Irene was asked to draw up a final draft for the August meeting

 

1. Meeting called to order

 

2. Approval of Proposed Agenda

 

3. Approval of Minutes of June 13, 2023

 

4. Financial Report and Monthly Claims

 

5. New Underwood VFD Chief’s Report

 

6. Unfinished/Old Business

 

     a. Bylaws

 

     b. Joint Powers Agreement 7. New Business

 

7. Officer’s credit cards

 

8. Budget

 

9. Public Comment

 

10. Next Business Meeting – August 8th, 2023, at 7:00 pm

 

11. Adjournment

The New Underwood Fire Protection District met in regular session Tuesday, June 13, 2023 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Shawna Watson and Tim Raba.
Also present: Emily F, Tim Hall, Amy Caringi-Hall, Caleb Dustman, Tiffany Knuppe, Angie Mann, Allen Mann, Ron Racicky, Tara Richter, Tonya Branum, Chuck Branum, Jon Madsen,
Travis Lasseter, Elizabeth Lasseter, Derick B., Jack Dustman, Dalton Winegar, Jerome Harvey.
Casey asked to add the trailer purchase to the agenda. Motion by Lynn, seconded by Tim to approve the proposed agenda with that addition. All voted aye.
Motion by Lynn, seconded by Casey, to approve the minutes of May 9, 2023. All voted aye.
The financial report, budget report and June bills were presented and discussed. Irene said a check came from the insurance company for $2,614.10 and was deposited on June 9. This is the check that Caleb said would be the final payment. Irene presented the Rescue 8 claim report which was on file and updated with the latest claims.
Irene asked Caleb about the scoop stretcher for rescue 10 that was included on their monthly reimbursement request and if it will be coming from the budget as he had said at the last meeting that the final payment had been requested and the claim could now be closed. Caleb said this was to come out of the claim, they thought they were close to using all of the funds so that was not correct according to the report so there will be more so don’t close the claim.
Irene reported that there were two charge tickets on the Mastercard bill that were not turned in for a total of $85.21. She had asked Amy to obtain them and Amy said that they could not be found; she had BJ’s run a duplicate copy of one of the tickets but the other two were too far in the past and they didn’t have a record of it. She said the fireman that made the purchases said he put the tickets in the lock box to which Irene has the only key. The tickets were not there. Discussion followed and Amy said she could not keep track of that many employees turning in little slips of paper. Irene said that as the bill is in the fire protection district’s name, we have no choice but to pay it even if the documentation isn’t there. The bill does not state what was purchased, only the date and the amount. After much discussion Irene made a motion that as the agreement says we will reimburse the dept. for expenses that we have them put the Mastercard in the fire department’s name and they will be responsible for the bill and they can then request reimbursement each month and supporting documents will have to be provided as they do the other bills, seconded by Casey. Shawna expressed concern that she didn’t want this to be a hardship on the firefighters. It was noted that nothing will change on their part. The only change will be that the fire department will be responsible for the bill as the cards will be in their name and they will request reimbursement as they do with other bills. All voted aye.

The New Underwood Fire Protection District met in regular session Tuesday, May 9, 2023 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Shawna Watson and Tim Raba.
Also present: Travis Lasseter, Tiffany Knuppe, Jack Dustman, Dalton Winegar, Zach Eigner, Derek Knodel, Amy Caringi-Hall, Caleb Dustman, Ron Racicky, Jerome Harvey, Chuck and Tonya Branum, Jon Madsen, Tim Hall and Deanna Wolken.
Lynn asked to add jackets for Jay and Jack to the new business and Casey asked to remove April donation to NUVFD report from the new business as Amy will address that in her report and to add the Hawk Draw fire payment. Motion by Raba, seconded by Watson to approve the proposed agenda with those three additions. All voted aye.
Irene informed the board that the request for reimbursement from the fire department that was received right before the April meeting was not paid and the check was voided. At the time, she presented the bill thinking the supporting documents could be obtained soon after the meeting. One of the invoices on the request had already been submitted for payment and was paid directly so that would have been a duplicate payment. The supporting documents for the remainder of the request were finally just received on Friday night May 5 so the request is being resubmitted tonight. Shawna asked if that was done even though the board approved it for payment? Irene again explained that the request for reimbursement was literally received 30 minutes before the April meeting and she was trying to be helpful by submitting it thinking the supporting documents could be obtained shortly after the meeting. After examining the request more thoroughly it was noted that one of the requests of $339 was for an invoice that was submitted for direct payment so it would have been a duplicate payment and then even though requested, the supporting documents were not received until Friday, May 5. It would have been irresponsible of her to issue the check even though it was approved as it was not correct because of the duplicate request and it couldn’t be verified as there were no supporting documents included so she decided to resubmit it at tonight’s meeting with the new total and the supporting documents that have now been received. She learned a valuable lesson and going forward reimbursement requests will not be submitted until all supporting documents are attached. According to the joint powers agreement the board will reimburse the department for monthly bills not less than quarterly and those bills will be submitted monthly so there shouldn’t be any problem getting the needed information in the future to comply with that timeline.
Motion by Smith, seconded by Knuppe, to approve the minutes of April 11, 2023. All voted aye.
The financial report, budget report and May bills were presented and discussed. An additional ticket for $79.10 was added to the Mastercard bill. A deposit for $550 was added to the financial report. Irene said this was a cash deposit and the bank did not know where it came from and there are no notes on the deposit.
Motion by Raba, seconded by Smith, to approve the financial reports and monthly bills as
presented. All voted aye.
Assistant NUVFD Chief Caringi-Hall reported the following:
• 7 calls for service in April: 4 emergency/public services; 1 structure fire; 1 vehicle fire; 1 vehicle accident.
• April 6th Nevin Price taught our annual RT-130 which is a requirement for SD Wildland certifications and he did a great job.
• Congratulations to Derek Knodel on his SD Structure Certification.
• We are planning a public open house and the date will be on our Facebook page.
• We had no donations for the month of April.
• We sold the console and bumper of Rescue 8 and received $550. It’s very probable that the unknown cash deposit at the bank to the district account was these funds. It was supposed to be deposited into the fire department funds but it must have been put in the district funds. The tailgate remains unsold.
• We have two new firefighters, Tonya Branum and Katelyn Finn.
Casey asked the department to provide the donation reports for November 2022 through February 2023 as they were not received.
Caleb reported that Rescue 10 is almost ready to go; all major purchases have been completed and he would like to have the wiring done this week. The shipping company lost part of the order for the shelving units, they may be in a terminal in Illinois and hope to have answers on this by the end of this week. There was also some damage to some of the items so they have filed a damage claim.
Old Business:
• Preparing the Bylaws was discussed. Do we want to make a goal of when we want them done? It was decided to put the following in the previously proposed bylaws: the annual meeting will be the 4th Tuesday in February with the election to follow using the same process that was used this year. We will include SDCL chapter 34-31A as an exhibit. Bylaws can be changed by a 2/3 vote at any meeting. Irene will type the proposed bylaws.
• The joint powers agreement was discussed and Caleb said that it is out for a second reading at the next monthly meeting. Also discussed was allowing fire protection board members to attend the fire department business meetings.
• The sale of rescue 8 was discussed. Tim had a couple calls on it. It was decided that we wouldn’t do any further advertising. Bids are due June 13.
• Irene asked if Caleb had requested the final payment for Rescue 8 and he said he did just get it requested and it should be here in a week for the full amount and we can close the claim.
New Business:
• Lynn said that in past years jackets were given to board members who had been on the board for a while when their terms were completed and he would like the board to get
jackets for Jack and Jay. Ponderosa screen printing should have the information and Casey will check into it.
• Casey again asked about the Hawk Draw fire reimbursement that the fire department should have made to the district. Shawna had said that the money was deposited into the district account but there aren’t any records of that deposit. Shawna said the $7,264.98 was deposited into the fire department account and none of it was ever given to the district for apparatus. There wasn’t an agreement in place at that time requiring it to be deposited to the district. As the district owns the apparatus and pays all of the expenses the money paid for the apparatus should have been deposited with the district even if an official agreement wasn’t in place at the time. Caleb said he will look back to see how it was invoiced and take it to his department for discussion and report back to us next month.
Public Comment:
• Deanna asked for the information on the truck that is for sale. She will go out to Tim’s and look at it.
• Ron Racicky asked if someone is going to update the donation board? Amy said that two donors have asked to remain anonymous but she will get the rest updated.
• Ron asked if firefighters have to be living in the district to be on the fire department and what the protocol is; Caleb said that is not the requirement and it is in the bylaws and they could discuss this further after this meeting is over.
The next meeting is June 13, 2023 at 7:00 pm.
Motion by Watson, seconded by Raba to adjourn at 8:10 pm.