New Underwood, South Dakota

......a good place to be!

Minutes June 3, 2020

MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL

A regular meeting of the New Underwood City Council was held at 5:30 p.m. at the Community Center on June 3, 2020. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham, Tara Richter and Kathy Trullinger. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Dir. of Public Works Tim Hall, Deputy Jones, Sgt. Harkins, Tera Hockenbary, Marvin Rask, Dan Hall, Jaedyn Finkbeiner and arriving later Chief Deputy Whelchel.

2020 ELECTION

The governing board canvassed the June 2, 2020 municipal election, motion by Richter second by Graham to declare the results as follows:



Mayor: Doug Gimpel - 31

Teresa Gossard - 106



Aye: all. Motion carried.



The governing board then signed the official canvass sheet attesting to these results as instructed in administrative rule #5:02:17:11.



COVID-19

Chief Deputy Whelchel informed the Mayor and Council that the County is willing to keep them informed monthly to keep the line of communication open. Mayor Trullinger thanked him for showing up to the meeting and that Sgt. Harkins and Deputy Jones have been keeping us up to date with all the continuous changes. The Council agreed and said it wouldn’t be necessary to take time out of his busy schedule to do so monthly. Whelchel expressed his appreciation and said he would continue to be available as needed.



PLEDGE OF ALLEGIANCE

The meeting was called to order by Mayor Trullinger with the Pledge of Allegiance following.



AGENDA

Motion by Gossard second by K. Trullinger to approve the agenda. Aye: all. Motion carried.



MINUTES

Moved by K. Trullinger second by Gossard to approve the minutes for May 19, 2020. Aye: all. Motion carried.



FINANCIAL REPORT & BILL LIST

The bill-list, savings sheet and vouchers were presented. Moved by Richter second by K. Trullinger to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.

May bills payable June 3, 2020

GENERAL FUND

First Data (card fees) 57.34; Salaries – Mayor – 361.75; Cleaners - 80.50; Lifeguards - 205.39; Shawn Huss (Lifeguard Cert.) - 340.00; IRS EFTPS (SS & FWT) - 235.52; WREA (Service) 1778.40; Golden West (telephone) – 300.22; SD State Treasurer (May Sales Tax) 315.40; Pennington County Courant (publishing fees) – ; MasterCard (storage totes, office supplies) - 975.78; Menards (shop & pool supplies) 328.04; Meri Jo Anderson (consulting fees) – 966.00; City of Rapid City (May dump fees) – 1731.06; Kieffer Sanitation (roll off) - 480.00; Dept. of Revenue – 300.00; McLeod’s (election supplies) – 57.96; Brown’s Engine Repair (mower part) – 21.27; CarQuest (shop supplies) – 31.41; BJ’s (pool supp.) – 8.67; Hefty Seed (weed spray) – 32.63; Rushmore Companies (gutters and snow guards) – 1210.00; DENR (annual water fee) – 220.00; Excel Truck and Trailer Repair (GT) – 5594.78 TOTAL - $15632.12

SPECIAL REVENUE FUND

Larson Flooring (CC flooring) – 12000.00; TOTAL: $12000.00

WATER FUND

WREA (Service) – 875.42; WRT (radium removal charge) – 2275.88; Omni Site (alarm) – 25.00; Hawkins (chemicals) 676.00; SD One Call (locate fees) – 11.55; TOTAL: $3863.85

SEWER FUND

Finance Office – 2826.60; Public Works – 4883.08; SDRS (retirement plan) – 1090.60; IRS EFTPS (SS & FWT) – 3377.19; HPSD – 1739.19; Aflac (ins.) – 114.66; WREA (service) – 164.94; Omni-Site, Inc. (alarm) – 25.00; Omni-Site – (antenna) – 899.32 TOTAL: $15120.58



SURPLUS GRADER

As there have been no bids received for the 1977 Wabco motor grader the Council expressed they would like to advertise it in the Profit if it has not been already and to authorize $150.00 to advertise it in all locally distributed newspapers if that is the cost currently.



MOWING NOTICE

No owner or occupant shall allow any weeds or plants to grow that are declared to be dangerous or noxious weeds by the South Dakota Department of Agriculture or the State Weed Commission. Grass and weeds that are non-noxious shall not be allowed to grow to a height of more than eight (8) inches or which have gone or are about to go to seed. Fallen tree limbs, dead trees, and dead tree limbs which constitute a health, safety or fire hazard are declared a nuisance. This section does not prohibit the cultivation of crops or vegetation grown in a livestock pasture, wildflower display garden or undeveloped, unpopulated area.

The Director of Public Works, will at the beginning of or during the growing season, by public notice, require all weeds and tall grass on any lot within the city to be cut. Notice need not be given personally, but will be given generally by one publication in the official newspaper. Such notice shall provide that each owner, occupant or person in charge of any lot within the city shall cut and remove all noxious weeds, and keep grass and other weeds cut from alley to street even in the right of waysas to prevent aforementioned problems from occurring. Failure to keep such weeds and grass cut will cause the same to be cut and assess the costs thereof against the property benefited. One such notice shall be sufficient for each growing season.

If Public Works has to mow any private property, the minimum fee is $100.00 and $80.00/hour after the first hour and $50.00/ hour for each additional person required to complete the job. If said property has to be mowed a second time and the fee has been paid within 10 days of the bill the fee will remain the same. If the fee is not paid within 10 days of the bill the minimum fee will increase to $200.00 and $200.00/hour following the first hour. The fee will be $100.00/hour for each additional person required to complete the job. If the fee is not paid, the fee will be attached to the property and it must be paid prior to transfer of ownership. This Notice will be published and hung around the City as it will take effect immediately.



PUBLIC WORKS

Parts for the fence around the solar panels at the pool have been ordered, they are just waiting for them to come in.
The water meters that came in were missing parts so none can be installed.
The Council agreed that if the dump is not able to open on the first or third Saturday of the month during the summer due to bad weather they can try to open it the following weekend.
LAW ENFORCEMENT

Deputy Jones presented his monthly report. He stated that it was a very busy month but hopes that with the steps that are being taken that it will slow down.



POOL MANAGER

The pool is now painted and is now drying.
One lifeguard did not return from last year so a new one has been hired and has been certified. Another lifeguard has been recertified.
A light cover has been ordered but the shipping is delayed. The Finance Director stated that the lights are not essential as there is sufficient light to see if there ever is night swimming so as Public Works has put a cover over it they will not have to wait for the cover and will be able to open sooner. The pool manager agreed.
An electrician was consulted concerning the lights in the pool and he did not feel comfortable having electricity in water and would recommend taking the breakers out. The Mayor and Council agreed that would be the safest option. The Director of Public Works said he would take care of it.


MAYOR

An email was received from a lawyer associated with the SDPAA containing an example of a form that the City could provide the lifeguards and their parents to sign concerning the COVID-19 virus.
Mayor Trullinger thanked the Council for doing a great job. He also wanted to thank the community for allowing him to serve for many years and to let them know that it has been an honor.


OATHS OF OFFICE

The Finance Officer administered the oath of office to Mayor Gossard. Mayor Gossard administered the oath of office to Councilors Richter and Hockenbary.



COUNCIL PRESIDENT & VICE PRESIDENT

The Mayor read the duties of the Council President and Vice President. For Council President Councilor K. Trullinger nominated Larry Graham this motion was seconded by Councilor Hockenbary. Aye: Hockenbary, Richter, K. Trullinger and Graham. Motion carried. Whereupon Councilor Graham was elected Council President. Motion by Councilor Richter second by Councilor Hockenbary to appoint K. Trullinger as Council Vice President. Aye: Hockenbary, Richter, K. Trullinger and Graham. Motion carried.



BUILDING PERMITS

The Mayor and Council agreed that Building Permit #20-11 for Amy Caringi at 100 S. Janklow Ave. for a movable chicken coop was not required.

Motion by Graham seconded by K. Trullinger to approve Building Permit #20-12 for Darrel Baldwin at 204 E. Oak St. for a concrete sidewalk and gravel up to the garage. Aye: all. Motion carried. It was moved by K. Trullinger seconded by Richter to approve Building Permit #20-13 for Ellen Clifford at 315 S. Bailey Ave. to demolish a building and move a shed with a 6-foot variance for shed from west end of property as permission was received from neighboring property owners. Aye: all. Motion carried.



SWIMMING POOL
Motion by Hockenbary seconded by Richter to allow a Sam’s Club card for the pool manager for purchasing concession items. All other purchases will be run through City Hall.



OTHER ITEMS DISCUSSED:

The Finance Office and the pool manager will work together to come up with a form for patrons to sign using the form from the lawyer associated with the SDPAA and get the forms on Facebook if possible and the City website for printing.
Public Works will look into clearing silt out of the drainage ditches.
Being no further business Mayor Trullinger adjourned the meeting at 6:36 p.m.



(Seal)



Kristi Pritzkau, Finance Officer