New Underwood, South Dakota

......a good place to be!

Minutes July 11, 2012





A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on July 7, 2012.  Present were: Council member’s: Rikka Buchtel, Laurie Holloway, Sheila White, and Joe Whitney. Also present: Finance Officer Meri Jo Anderson, Dir. Of Public Works John Bale, Cris  Allen, Dep. McPherson, Jackie Dahlquist, Dianne Trullinger, Dena Whitney, Phil Bray, Jon & Irene Madsen, and Rod & Rebecca English. The meeting was called to order by Council President Buchtel, since Mayor Trullinger was absent.



Motion by Whitney second by Holloway to approve the agenda.  Aye: all. Motion carried.



Moved by Holloway second by Whitney to approve the June 27, 2012 minutes as presented.  Aye: all.  Motion carried. 


FINANCIAL REPORT & BILL LIST                                                                                  

The financial reports, bill-list and vouchers were presented.  Motion by Whitney second by Holloway to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

June bills payable July 11, 2012

GENERAL FUND                                                                                          

Salaries – Mayor & Council – 1079.37; Finance Officer – 2850.57; Public Works – 5052.50; Swim Pool – 5034.32; Wellmark (Ins) – 1303.71; Merchant Bank (visa charges) – 30.51; Coca Cola (SP) – 994.00; Tyler Caspers (mowing) – 50.00; Pool testing – 34.00; Dept. of Revenue (malt beverage lic) – 325.00; Bev Taylor (CC clean & supplies) – 65.00; Dianne Trullinger (qtr ch clean) – 156.00; Elan (kindergarten celebration, office, cc, shop) – 568.70; IRS – EFTPS (June) – 3135.05; Menards (door ground storage bldg.) – 1724.15; Sam’s Club (dues & fuel) – 141.72; Post Office (postabe) – 90.00; Gladys Horst (park equipment) – 4500.00; SD Retirement (June) – 921.06;  WREA (Service) –1501.79;  Golden West  (Service) – 302.74; RC Landfill (dump fees) – 2185.89; Penn. Co. Highway (fuel)- 229.98; SD State Treasurer  ( Sales Tax) – 234.45; Steve’s (fuel) – 505.89; NU Post (publishing) – 127.04; Ace Hardware (parts) – 12.56; Mark Fetzer, Inc. (engineering CC) – 4730.00; Fastenal (CC) – 12.45; SDML (elected officials workshop) – 80.00; Pool & Spa (chemicals & parts) – 557.17; Crossroads Hotel (HR & FO School) – 216.00; Best Western (FO School) – 126.00; Meri Jo Anderson (mileage) – 316.80; Ione Wolf (mileage) – 316.80; Dakota Supply Group (SP)- 279.62; Jenner Equipment (hydraulic fluid) – 76.60; Armstrong Extinguishers (refills) – 277.00.  TOTAL: $40144.44


Pete Lien (chips) – 3146.76

WATER FUND                                                                                              

WREA (Service) – 1441.36; WRT (radium removal charge) – 1912.50; Omni Site (alarm) – 23.00;  Hawkins (chemicals) – 773.00;  Midwest Boring (South water main) – 1652.40; AT & T (service) – 122.81; HD Waterworks (pipe) – 42.69; Racicky Plumbing (supplies) – 134.59.  TOTAL: $4409.95



Dan Drown (refund) – 50.00


WREA (service) – 62.13; Omni-Site, Inc. (alarm) – 23.00.  TOTAL: $85.13



Mr. Bale reported the staff has been mowing, south water main, and daily tasks. 

Councilor Whitney addressed graveling alleys, and which alleys are on the priority list for this year.

Councilor Buchtel would like to try to use sealers on all the streets chip sealed this year.



Deputy McPherson presented his written monthly report. 



The aquatic director reported there are 47 students taking session two swim lessons this week. 

Adult swim is Tuesdays and Thursdays from 6:30 – 8:00 p.m.

A member of the audience wanted to remind the Council to put monies in the budget for a pool heater and not let it drop.



Ordinance Number 12-09 received its second reading.  Motion by Holloway second by White to table the second reading until the July 18 meeting, after getting a more definitive answer from the attorney on why every day would be a new violation.  Aye: all.  Motion carried.



Council President Buchtel opened Council discussion on the business license.  The Council all agreed that they did not feel a community that does not have a tourism base needs to require a business license, since we need all the business that comes our way.  They felt that the controlling the types of businesses can be done through the zoning ordinances. Mayor Trullinger’s letter was read agreeing with the Council.  The Council all agreed they will not be pursuing any requirements for a business license.



Resolution Number 12-09 was introduced.








WHEREAS, the State of South Dakota has authorized the establishment of an incidental account making general fund monies available for use during the month, prior to approval at the first meeting of the month (reference SDCL 9-23-23), and


WHEREAS these funds may be expended with the signatures of two officers of the municipality, and


WHEREAS, this account is established to use when circumstances present themselves that would cause expending monies for late fees, and/or would help facilitate the flow of city business, and/or where immediate payment is required (ie internet purchases), and


WHEREAS a detailed account of the expenditures from the incidental account shall be presented with verified vouchers, itemized and supported by receipted bills or other information as evidence of payment, and shall not to exceed $5,000.00, and


NOW THEREFORE BE IT RESOLVED that the Common Council in and for the City of New Underwood does hereby establish an incidental account per SDCL 9-23-23, using the above mentioned constraints. 


Dated this 11th day of July, 2012.


                                                                     Jack W. Trullinger, Mayor



Meri Jo Anderson, Finance Officer


Moved by Whitney  second by Holloway to accept Resolution Number 12-09.  Roll call vote. Aye:  Buchtel, Holloway, White and Whitney.  Nay: none.  Motion carried.



Sp#12-09; Jaclyn Mann; July 7, 2012

Moved by Whitney second by Holloway to approve this permit.  Aye: all.  Motion carried.



BP#12-18; Scott Parsons; 102 N. “B” Ave; tear down retaining wall.

Moved by Holloway second by Whitney to approve this permit. Aye: all.  Motion carried.


Other items discussed:

  1. Councilor White would like closing the alley between the swimming pool and the community center on the agenda for the next meeting, this would allow children the entire use of the park on both sides of the alley.
  2. The summons on the skirting violation has been signed by a judge and a court date is pending.
  3. Plans are being drawn up for the park renovation, after input from the park committee was received.  Some equipment has been donated.
  4. The rest of the fencing at a business at the north end of “A” Ave. will be installed by August 15th.


Being no further business Council President Buchtel adjourned the meeting at 6:40 p.m.




(Seal)  Meri Jo Anderson, Finance Officer