New Underwood, South Dakota

MINUTES OF THE

NEW UNDERWOOD CITY COUNCIL

 

A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on October 1, 2014. Present were: Mayor Jack Trullinger, Council member’s: Rikka Buchtel, Larry Graham, Laurie Holloway, and Kathy Trullinger. Also present: Finance Officer Meri Jo Anderson, Dir. of Public Works John Bale, Sandy (Breana Luna’s Mother) and Dianne Trullinger.  The meeting was called to order by Mayor Trullinger.

 

AGENDA

Motion by Graham second by Buchtel to approve the agenda. Aye: all. Motion carried.

 

MINUTES

Moved by K. Trullinger second by L. Holloway to approve the September 17, 2014 minutes as presented. Aye: all.  Motion carried. 

 

FINANCIAL REPORT & BILL LIST                                                                                  

The financial reports, bill-list and vouchers were presented. Motion by Buchtel second by K. Trullinger to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

September bills payable October 1, 2014

GENERAL FUND                                                                                                                

Salaries – Mayor – 361.75; Swimming Pool – <21.19>;  Cleaners – 396.57; Merchant Bank (visa charges) – 11.96; IRS (SS & FWT) – 316.40; Great Western Tire (packer) – 238.25; Meri Jo Anderson (reimburse filing plat) – 60.00; McGas (fuel GT) – 601.81; Safety Benefits (reg. fees) – 195.00; Cardmember Services (phone toner, motel rooms, tools, pool supplies) – 974.46; SDML (reg. fees) – 400.00; Bev Taylor (CC supplies) – 11.61; WREA (Service) – 1329.19;  Golden West  (Service) – 295.01; RC Landfill (dump fees) – 1788.29; Penn. Co. Highway (fuel)- 219.77; SD State Treasurer  (Sales Tax) – 302.35; NU Post (publishing) – 207.82; Keiffer Sanitation (tote dumps) – 160.00; ATT (phone) – 124.96; BJ’s (fuel GT) – 438.86; A&B Welding (oxygen) – 52.03; Mid Continent Testing (Tests for pool) – 34.00; NASASP (dues for Fed. Prop) – 39.00; Fastenal (park supplies) – 187.92; HDWaterworks (caps for park) – 150.57; Menards (concrete, rebar park) – 125.85. TOTAL: $8876.39

SPECIAL REVENUE FUND

Sheehan Mack (repair distributor) – 1439.71; Mark Phillips Trucking (hauling chips) – 325.89. TOTAL: $1765.60

WATER FUND                                                                                                                     

First Natl Bank (SRF Radium Removal) – 1693.16; Finance Office – 2998.94; Public Works – 3514.29; IRS (SS & FWT) – 1895.07; SD Retirement (Sept.) – 907.77; Wellmark (health ins) – 1427.31; WREA (Service) – 938.70; WRT (radium removal charge) – 1912.50; Omni Site (alarm) – 25.00.  TOTAL: $15312.74

SEWER FUND

WREA (service) – 96.21; Omni-Site, Inc. (alarm) – 25.00; MARC (Lft. Sta. Cleaner. 

TOTAL: $306.96.

 

CENTERPIECE FOR CONFERENCE

Linda Graham has completed the gourd centerpiece for the SDML Conference that celebrates 125 years of statehood. The Council was very impressed with the fabulous job she did and a thank you card will be sent to her. (The $100.00 payment will be placed on the billist.)

 

DOG INCIDENT

The city received a report on a vicious dog at large at the school, when public works arrived the dog exhibited vicious tendencies towards them also. The Council felt a letter should be sent to the owner of the dog, informing them that our ordinance says vicious dogs must be removed from the city limits, due to the danger they pose to other community residents.  The owners will receive a letter of abatement. 

 

 

SUPPLEMENTAL BUDGET ORDINANCE

Supplemental Budget Ordinance #14-06 received its first reading (adding lagoon project to the 2014 budget). Motion by Holloway second by Buchtel to approve the first reading of Ordinance Number 14-06. Aye: all.  Motion carried.

 

COUNCIL CODE OF CONDUCT

The Council reviewed the draft for the code of conduct policy. Motion by Graham second by K. Trullinger to approve the first reading of Ordinance 14-07 adopting the Council Code of Conduct to replace the Code of Conduct from 1988. Aye: all.  Motion carried.

 

COMMUNITY CENTER

Renting of tables and chairs from the Community Center was discussed, whereupon Resolution Number 14-04 was introduced.

 

RESOLUTION NUMBER 14-04

RESOLUTION ON TABLES AND CHAIRS AT COMMUNITY CENTER

 

WHEREAS the City of New Underwood currently has a rental agreement with each individual who rents the Community Center, and

 

WHEREAS a key component to the Community Center rental is the tables and chairs, and

 

WHEREAS an essential part of the renting of the Community Center is that the tables and chairs remain with the building for the next event, and

 

WHEREAS the Common Council would like to prevent additional wear and tear on the tables and chairs that belong to the Community Center, and

 

NOW, THEREFORE, BE IT RESOLVED by the City of New Underwood Common Council that the tables and chairs in the Community Center will remain with the Community Center and not be removed from the premises, this includes persons renting the building.

 

Dated October 1st, 2014

 

(seal)

                                                                                 Jack W. Trullinger, Mayor

Meri Jo Anderson, Finance Officer

 

Moved by Holloway second by Graham to approve resolution Number 14-04. Roll call vote.  Aye:  Buchtel, Graham, Holloway, and Trullinger.  Nay: none.  Motion carried.

 

 

SAMI JO POOL

The pool has been drained and winterized by pool and spa. They spent a lot of time with city staff, explaining how everything works.  The FO took a lot of pictures and she and Mr. Bale are making an operators manual.  The Council would like it laminated or in protective coverings and one placed at the pool, one at public works and one at city hall.

 

PARK

The volunteers got up the main part of the park equipment. The Mayor and Council thanked everyone who volunteered for their hard work. 

Public works took forms off concrete pads, that were just poured by the volunteers. The concrete has to set for seven days prior to putting weight on them. 

The sprinkler system has been winterized, and Mr. Bale got pictures and will make an operators manual for the sprinkler system.

 

BUILDING PERMITS

BP#14-21; Breana Luna; 508 S. “B” Ave; fence

Motion by Buchtel second by Graham to approve this permit. Aye: all.  Motion carried.

BP#14-22; Todd Himrich; 111 S. Madison Ave; carport, fence, shed.

Moved by Buchtel second by Graham to approve this permit since it meets all set-backs. Aye: all.  Motion carried.  The Mayor will contact Mr. Himrich that he needs another permit for the chicken coop and it must be set 10 foot off the property line.

BP#14-23; Cheryl Hubbard; 116 W. Oak; carport (variance required on set-backs to alley)      

After discussion that this permit does not meet set-backs and does not fall within the variance requirements it was moved by Buchtel second by K. Trullinger to deny permit #14-23. Aye: all.  Motion carried.

 

MOWING PRIVATE LOT

The Council agreed the city should mow 515 S. “A” Ave and bill the estate.

 

OTHER ITEMS DISCUSSED:

1. The finance officer presented the debit and credit cards yearly comparisons. The use of these cards continues to rise.

2. WRT calls for power failures have been happening more recently.

1. The distributor timing has been set and public works will check and make sure it works correctly after being repaired by Sheehan.
2. Mr. Bale contacted First Rate Excavate Inc. to crush the concrete at the dump, and they will call when they are ready to crush here.

 

Being no further business Mayor Trullinger adjourned the meeting at 6:58 p.m.

 

(Seal) Meri Jo Anderson, Finance Officer