New Underwood, South Dakota

MINUTES OF THE

NEW UNDERWOOD CITY COUNCIL

A regular meeting of the New Underwood City Council was held on August 1, 2007 at 6:00 p.m. in the Community Center.  Present were: Mayor Benita White, Councilmembers: Jackie Dahlquist, Michael Green, and John Torrey. Absent:  Tyler Richter.   Also present:  Fin. Officer Meri Jo Anderson, Dir. of Public Works Greg Hall, Officer Pryzmus, Mike Holloway, Cris Allen, Greg Wierenga, Al Ackerman, Linda Foster, Brian Johnson, and Anthony Carbajal. 

AGENDA

Moved by Green second by Dahlquist to approve the amended agenda.  Aye: all. Motion carried.

MINUTES                                                               

Moved by Dahlquist second by Green to approve the July 18, 2007 minutes as presented.  Aye:  all.  Motion carried.    

FINANCIAL REPORT & BILLIST                                                                                  

The Finance Officer presented the financial reports, bill-list and vouchers.  Motion by Dahlquist second by Green to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

July bills payable August 1, 2007

GENERAL FUND                                                                                        

Salaries – 2508.08; Meri Jo Anderson (reimburse filing fees & toner) – 77.46; First Western Bank ( SS & FWT) – 420.98; WREA (Service) – 1127.95; Golden West ( Service) – 244.63;  SD State Treasurer ( Sales Tax) – 234.84; Rapid City Landfill ( Dump Fees) – 2202.89; Dakota Care ( Ins.) – 555.04; Coldwell Banker (Earnest Money)-500.00; Unemployment Ins. Of SD(2^nd qtr.)-24.66;Sams Club (SP Concessions)-112.80; Sams Club(SP Concessions)- 174.40; Steves (Fuel) – 575.56; Janice Jensen (CC Cleaning) – 56.00; Bev Taylor (CC Cleaning) – 80.00; ELAN (CC,Pool, Park, Shop, Munic. Clerk School)  – 1129.65; Penn Co. Hwy Dept. ( Fuel Usage) – 337.63; Dakota Business Center (office supplies) – 154.09; NU Post (publishing) – 220.13; Aflac(Ins.)- 33.04; Penn.Co. Sheriffs Office (3^rd qtr.) – 8689.75; Summit Signs ( oneway, donotenter, wrongway, stsign, grillarea, posts) – 431.00; Godfrey Brake (Service Garbage Truck) – 88.10; Armstrong Extinguishers (Service)- 86.00; A& A Engraving (Centennial Proof Rifle) – 1000.00; Penn. Co. Title Co. ( purchase Kid’s Kastle) – 53924.32. TOTAL: $74989.00.

WATER FUND                                                                                             

Salaries – 3782.76; WREA (Service) – 1331.91; Aflac (Ins.) – 124.42; First Western Bank (SS & FWT) – 961.11; SD Retirement (July) – 499.83; RC Journal (Water Ad)- 93.28; MidContinent (Water Test) – 1678.00; Hawkins (Chemicals) – 1175.50; SD Federal Property (Coin Exchange)- 25.00; Dakota Supply Group ( Meters)- 399.12; Energy Laboratories (Water Tests)- 236.00.  TOTAL: $10306.93. 

SEWER FUND                                                                                             

Salaries – 3093.22; First Western Bank (SS & FWT) – 902.66; SD Retirement System (July) – 468.15; WREA ( Service) – 50.90; Dakotacare (Health Ins.) – 1341.92; Omni-site.net ( Alarms)- 56.00; Altell ( Service) – 115.64.  TOTAL: $6152.91.

PERSONNEL POLICY MANUALS

Councilmember Dahlquist explained that we have started condensing the personnel policies.  The Dir. of Public Works stated he is still not in favor of this manual.

LAW ENFORCEMENT

Officer Pryzmus presented his written monthly report and went over some of the incidents included in it in more detail.

Motion by Green second by Dahlquist to grant Officer Pryzmus request of $100.00 for the DARE program for this year.  Aye: all.  Motion carried.

SWIMMING POOL

Cris Allen reported that the pool attendance is averaging 25 patrons daily and running smoothly.  The first session of swim lessons went very well with approximately 45 students enrolled.

WATER

The software, age of pumps, secondary main line, and checking the zones will all be discussed in more detail as information is obtained.

The Mayor had spoke to one more property owner on forming a Rural Service District and will continue to contact others.

ORDINANCE NUMBER 07-04

Supplemental budget ordinance number 07-04 received its second reading.

ORDINANCE NUMBER 07-04

SUPPLEMENTAL BUDGET ORDINANCE

BE IT ORDAINED by the New Underwood City Council that the following amounts be appropriated to the 2007 budget to meet the obligations of the municipality: 101/419.2/436 General Gov‘t Bldg. - $54,000.00; 101/430/436 Public Works - $60,000.00  -  Means of finance:  designated City Hall monies, undesignated sewer revenue and loan monies.

                                                                                    Benita R. White, Mayor

(seal)

Meri Jo Anderson, Finance Officer

first reading:  July18, 2007

second reading:  August 1, 2007

publish date:  August 9, 2007

effective date:  August 29, 2007

Motion by Torrey second by Dahlquist to accept the second reading of Supplemental Budget Ordinance Number 07-04.  Roll call vote.  Aye: Dahlquist, Green, and Torrey.  Nay: none.  Motion carried.

WATER FEASIBILITY STUDY

City Engineer Greg Wierenga presented a preliminary report on the water feasibility study.  He went over the report explaining very thoroughly his findings with the Council and the citizens in attendance, and asked for additional direction.

EMERGENCY MANAGEMENT

Anthony Carbajal, with Pennington County Emergency Management, spoke to the Council about preparedness, mitigation, retrofit for Sirens, NIMs, disaster declarations, and CEO’s Survival Kit.  The Mayor and Council thanked him for all their help and cooperation in keeping them informed.

BUDGET HEARING

A budget hearing on the 2008 budget will be held on August 15^th at 5:30 p.m.  The budget will be gone over by line item and the public is encouraged to attend.

BUILDING PERMITS

BP#07-16; Robert Row; 502 East Pine; Tear down garage

BP#07-17; Deanne Cogdill; 109 South Janklow; Storage Shed

BP#07-18; Katie WhiteCalf; 113 South Janklow; Deck & fence

BP#07-19; Jacqui LaPointe; 203 C Avenue; Move on mobile home

Motion by Torrey second by Dahlquist to approve permits 16 through 19 with a stipulation on #17 - pending a drawing being received.  Aye: all.  Motion carried.

COLD STORAGE

The bid package on the cold storage for the Maintenance Shop was presented to the Council.  Whereupon Resolution Number 07-07 was introduced. 

RESOLUTION NUMBER 07-07

WHEREAS it has been determined by the New Underwood City Council that there is a need to provide the Maintenance Dept. with a cold storage building, and

WHERAS with the City of New Underwood consistently expanding, a need for a building to protect all the equipment is becoming a necessity, and

NOW THEREFORE BE IT RESOLVED by the New Underwood City Council that the Bid Package on a Pole Structure be finalized and that the necessary bid notices be published, and

BE IT FURTHER RESOLVED that no bids for this building will be accepted in excess of $60,000.00.  The Common Council shall meet on September 5, 2007 the regular scheduled Council meeting to open bids.  The notice shall specify that the City Council reserves the right to reject any and all bids.

Dated this 1st day of August, 2007

(seal)                                                                                                 Benita R.White, Mayor

Meri Jo Anderson, Finance Officer

Motion by Torrey second by Dahlquist to approve Resolution Number 07-07.   Roll call vote.  Aye: Dahlquist, Green, and Torrey.  Nay: none.  Motion carried.

OTHER ITEMS DISCUSSED:

1. Contact Pennington County about Stop Sign on Ash.      
2. Mow secondary east drainage channel. 
3. The Mayor explained data is still being collected to present to the Council for them to consider the feasibility of the City taking over the Ambulance Dept.
4. The emails from the insurance company were presented. 
5. No additional news on the Verizon Tower.  

Being no further business the Mayor adjourned the meeting at 8:35 p.m.

(Seal)  Meri Jo Anderson, Finance Officer