Minutes December 4, 2019
MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on December 4, 2019. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham and Kathy Trullinger. Absent: Karin Shoemaker. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Director of Public Works Tim Hall and Deputy Jeff Jones. The meeting was called to order by Mayor Trullinger with the Pledge of Allegiance following.
AGENDA
Motion by Gossard second by K. Trullinger to approve the agenda. Aye: all. Motion carried.
MINUTES
Moved by K. Trullinger second by Gossard to approve the November 20, 2019 minutes as presented. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The financial reports, bill-list, vouchers and savings sheets were presented. Moved by Graham second by K. Trullinger to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
November bills payable December 4, 2019
GENERAL FUND
First Data (fees) – 59.29; Salaries: Mayor – 361.75; Finance Office – 3093.18; Public Works – 4496.02; Cleaner – 262.17; SDRS (retirement plan) – 923.82; EFTPS-IRS (SS-FWT) – 2682.63; HPSD – 1650.09; Aflac (ins.) – 114.66; Central Square – Asyst (billing software) – 1026.50; SD Gov’t Human Resources (membership fee) – 50.00; SD Gov’t FO Assoc. (membership fee) – 70.00; SD Assoc. of Code Enforcement (membership fee) – 40.00; SD Municipal Street Maintenance (membership fee) – 35.00; Gov Office LLC (2020 service package) – 475.00; SDML (membership fee) – 875.00; City of Rapid City (Nov dump fees) – 1316.09; Golden West (phone svc.) – 294.84; WREA (Service) – 1860.19; SD State Treasurer (Sales Tax) – 300.95; Pennington County Courant (publishing) – 204.08; Godfrey Brake (credit used) - .06; Meri Jo Anderson (consulting fee) – 690.00; BH Chemical (CC supplies) – 27.00; Menards (shop) – 41.06; Sam’s Club (cc and office supplies) – 41.74; FMG Geed and Seed (bar bait) – 36.99; Godfrey Brake (light bar) – 155.89; Kimberly Richter (computer set up) – 225.00; Mastercard (postage stamps, GT repair) – 1323.86; MG Oil (fuel and gas) – 634.64; Kieffer (roll off) – 160.00; Darryl Meadows (garbage and tax refund) – 100.00; Carefree Lawn Service (winterize sprinklers) – 90.00; Carquest (shop supplies) – 23.93; Ace Steel and Recycling (plow part) – 5.10 TOTAL: $23746.53
WATER FUND
WREA (Service) – 888.79; WRT (radium removal fee) – 2237.63; Hawkins, Inc. (water treatment chemicals) – 573.25; Omni Site (alarm) – 25.00; Darryl Meadows (water, radium removal refund) – 95.40; Midcontinent Testing (water and lagoon testing) – 671.00; Central Square – Asyst (billing software) – 1500; Pool and Spa Center (water test kit) – 10.10; SDARWS (membership) – 405.00 TOTAL: $4906.17
SEWER FUND
WREA (service) – 96.69; Omni-Site, Inc. (alarm) – 25.00; Midcontinent Testing (water and lagoon testing) – 498.00; Central Square – Asyst (billing software) – 1500; Darryl Meadows (sewer refund) – 73.00 TOTAL: $ 692.69
METER DEPOSIT FUND
Darryl Meadows (deposit refund) – 50.00; Stuart Kitterman (deposit refund) – 123.70; Cylee Kissack (deposit refund) – 115.10 TOTAL: $288.80.
PUBLIC WORKS
Meters are still being installed.
They have been busy with snow removal.
LAW ENFORCEMENT
Deputy Jones presented the written monthly report and stated it was a busy month.
MAYOR
R&R Trenching donated the spraying of the park this year.
The Director of Public Works sent a letter to a resident informing them that it is against City Ordinance to plow the snow from their driveway into the street.
RESOLUTION #19-13
Resolution #19-13 was introduced.
RESOLUTION NUMBER 19-13
WHEREAS the City of New Underwood must transfer monies from the contingency
to cover costs incurred to date in the 2019 budget, and
WHEREAS this transfer must be made by resolution as required by SDCL 9-21-6.1,
and
NOW THEREFORE BE IT RESOLVED by the New Underwood City Council that the following monies be transferred from contingency fund to (Financial Administration) 101/414/427 – $600.00; 101/414/414.60 -$150.00; (Gen. Govt. Bldg) 101/419.2/425 – 500.00; 101/419.2/428.1 – 150.00; 101/419.2/428.3 – 150.00; (Public Works) 101/430/414.80 – $1900.00; 101/430/428.10 – $300.00; 101/430/437 – $3000.00; (Solid Waste) 101/432.30/425 – $2000.00; (Swim Pool) 101/454/411 - $1800.00; 101/454/412 – 700.00; 454/454.10 -100.00; 101/454/426 -150.00; 101/454/426.2 – 600.00; 101/454/429.1 – 110.00; (Water) 601/433.10/428.1 – 400.00; 601/433.1/428.3 – 20.00; 601/433.4/426 – 1500.00; 601/433.4/453 – 1300.00; 601/433.5/454.1 – 10.00; (Sewer) 602/432/411 – 2550.00; 602/432/412 – 550.00; 602/432/454.1 – 370.00; 602/432/454.3 – 400.00; 602/432/414.8 – 1050.00; 602/432.56/428 – 500.00 to cover cost incurred that were not budgeted for.
Dated this 4th day of December, 2019
(seal) Jack W. Trullinger, Mayor
Kristi L. Pritzkau, Finance Officer
It was moved by Gossard seconded by Graham to approve Resolution #19-13, Contingency fund transfer. Roll call vote. Aye: Gossard, Graham, Trullinger. Nay: none. Motion carried.
HPSD
It was moved by Gossard seconded by K. Trullinger to approve the Finance Officer’s signature on the 2020 HPSD Health Insurance agreement. Aye: all. Motion carried.
200 E. PINE ST.
A $500.00 quote was received from Rural Water to use a camera in the sewer line at 200 E. Pine St. to see if there is a blockage. Public works is waiting for a call back from A-1 Sewer to use a camera and remove the blockage if that is the problem. There was much discussion on what will need to be done, such as extending the sewer line if needed and who will be responsible for the cost of it. It was decided the City will repair the existing main. Any additional main will need to be paid for by Economic Development or the developer and the City will install it.
OTHER ITEMS DISCUSSED:
The Mayor and Council thanks the Wicksville Workers, the 8th grade class for organizing the food drive and the food drive donors, the New Underwood Community Church and all others for their generous donations to replenish the Food Pantry, it was getting very low on food.
Councilor Gossard will visit with the property owner that had contacted her concerning the trees in the right of way by their property.
The Mayor, Council and staff plan to attend the Legislative Rib Dinner on February 4 and Committee meetings on February 5, 2019 in Pierre.
WREA will give a quote to Economic Development for the properties at 200 E. Pine to move the powerline and to supply electricity to 3 lots possibly using underground rather than overhead lines.
Being no further business Mayor Trullinger adjourned the meeting at 6:38 p.m.
(Seal)
Kristi Pritzkau, Finance Officer
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on December 4, 2019. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham and Kathy Trullinger. Absent: Karin Shoemaker. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Director of Public Works Tim Hall and Deputy Jeff Jones. The meeting was called to order by Mayor Trullinger with the Pledge of Allegiance following.
AGENDA
Motion by Gossard second by K. Trullinger to approve the agenda. Aye: all. Motion carried.
MINUTES
Moved by K. Trullinger second by Gossard to approve the November 20, 2019 minutes as presented. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The financial reports, bill-list, vouchers and savings sheets were presented. Moved by Graham second by K. Trullinger to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
November bills payable December 4, 2019
GENERAL FUND
First Data (fees) – 59.29; Salaries: Mayor – 361.75; Finance Office – 3093.18; Public Works – 4496.02; Cleaner – 262.17; SDRS (retirement plan) – 923.82; EFTPS-IRS (SS-FWT) – 2682.63; HPSD – 1650.09; Aflac (ins.) – 114.66; Central Square – Asyst (billing software) – 1026.50; SD Gov’t Human Resources (membership fee) – 50.00; SD Gov’t FO Assoc. (membership fee) – 70.00; SD Assoc. of Code Enforcement (membership fee) – 40.00; SD Municipal Street Maintenance (membership fee) – 35.00; Gov Office LLC (2020 service package) – 475.00; SDML (membership fee) – 875.00; City of Rapid City (Nov dump fees) – 1316.09; Golden West (phone svc.) – 294.84; WREA (Service) – 1860.19; SD State Treasurer (Sales Tax) – 300.95; Pennington County Courant (publishing) – 204.08; Godfrey Brake (credit used) - .06; Meri Jo Anderson (consulting fee) – 690.00; BH Chemical (CC supplies) – 27.00; Menards (shop) – 41.06; Sam’s Club (cc and office supplies) – 41.74; FMG Geed and Seed (bar bait) – 36.99; Godfrey Brake (light bar) – 155.89; Kimberly Richter (computer set up) – 225.00; Mastercard (postage stamps, GT repair) – 1323.86; MG Oil (fuel and gas) – 634.64; Kieffer (roll off) – 160.00; Darryl Meadows (garbage and tax refund) – 100.00; Carefree Lawn Service (winterize sprinklers) – 90.00; Carquest (shop supplies) – 23.93; Ace Steel and Recycling (plow part) – 5.10 TOTAL: $23746.53
WATER FUND
WREA (Service) – 888.79; WRT (radium removal fee) – 2237.63; Hawkins, Inc. (water treatment chemicals) – 573.25; Omni Site (alarm) – 25.00; Darryl Meadows (water, radium removal refund) – 95.40; Midcontinent Testing (water and lagoon testing) – 671.00; Central Square – Asyst (billing software) – 1500; Pool and Spa Center (water test kit) – 10.10; SDARWS (membership) – 405.00 TOTAL: $4906.17
SEWER FUND
WREA (service) – 96.69; Omni-Site, Inc. (alarm) – 25.00; Midcontinent Testing (water and lagoon testing) – 498.00; Central Square – Asyst (billing software) – 1500; Darryl Meadows (sewer refund) – 73.00 TOTAL: $ 692.69
METER DEPOSIT FUND
Darryl Meadows (deposit refund) – 50.00; Stuart Kitterman (deposit refund) – 123.70; Cylee Kissack (deposit refund) – 115.10 TOTAL: $288.80.
PUBLIC WORKS
Meters are still being installed.
They have been busy with snow removal.
LAW ENFORCEMENT
Deputy Jones presented the written monthly report and stated it was a busy month.
MAYOR
R&R Trenching donated the spraying of the park this year.
The Director of Public Works sent a letter to a resident informing them that it is against City Ordinance to plow the snow from their driveway into the street.
RESOLUTION #19-13
Resolution #19-13 was introduced.
RESOLUTION NUMBER 19-13
WHEREAS the City of New Underwood must transfer monies from the contingency
to cover costs incurred to date in the 2019 budget, and
WHEREAS this transfer must be made by resolution as required by SDCL 9-21-6.1,
and
NOW THEREFORE BE IT RESOLVED by the New Underwood City Council that the following monies be transferred from contingency fund to (Financial Administration) 101/414/427 – $600.00; 101/414/414.60 -$150.00; (Gen. Govt. Bldg) 101/419.2/425 – 500.00; 101/419.2/428.1 – 150.00; 101/419.2/428.3 – 150.00; (Public Works) 101/430/414.80 – $1900.00; 101/430/428.10 – $300.00; 101/430/437 – $3000.00; (Solid Waste) 101/432.30/425 – $2000.00; (Swim Pool) 101/454/411 - $1800.00; 101/454/412 – 700.00; 454/454.10 -100.00; 101/454/426 -150.00; 101/454/426.2 – 600.00; 101/454/429.1 – 110.00; (Water) 601/433.10/428.1 – 400.00; 601/433.1/428.3 – 20.00; 601/433.4/426 – 1500.00; 601/433.4/453 – 1300.00; 601/433.5/454.1 – 10.00; (Sewer) 602/432/411 – 2550.00; 602/432/412 – 550.00; 602/432/454.1 – 370.00; 602/432/454.3 – 400.00; 602/432/414.8 – 1050.00; 602/432.56/428 – 500.00 to cover cost incurred that were not budgeted for.
Dated this 4th day of December, 2019
(seal) Jack W. Trullinger, Mayor
Kristi L. Pritzkau, Finance Officer
It was moved by Gossard seconded by Graham to approve Resolution #19-13, Contingency fund transfer. Roll call vote. Aye: Gossard, Graham, Trullinger. Nay: none. Motion carried.
HPSD
It was moved by Gossard seconded by K. Trullinger to approve the Finance Officer’s signature on the 2020 HPSD Health Insurance agreement. Aye: all. Motion carried.
200 E. PINE ST.
A $500.00 quote was received from Rural Water to use a camera in the sewer line at 200 E. Pine St. to see if there is a blockage. Public works is waiting for a call back from A-1 Sewer to use a camera and remove the blockage if that is the problem. There was much discussion on what will need to be done, such as extending the sewer line if needed and who will be responsible for the cost of it. It was decided the City will repair the existing main. Any additional main will need to be paid for by Economic Development or the developer and the City will install it.
OTHER ITEMS DISCUSSED:
The Mayor and Council thanks the Wicksville Workers, the 8th grade class for organizing the food drive and the food drive donors, the New Underwood Community Church and all others for their generous donations to replenish the Food Pantry, it was getting very low on food.
Councilor Gossard will visit with the property owner that had contacted her concerning the trees in the right of way by their property.
The Mayor, Council and staff plan to attend the Legislative Rib Dinner on February 4 and Committee meetings on February 5, 2019 in Pierre.
WREA will give a quote to Economic Development for the properties at 200 E. Pine to move the powerline and to supply electricity to 3 lots possibly using underground rather than overhead lines.
Being no further business Mayor Trullinger adjourned the meeting at 6:38 p.m.
(Seal)
Kristi Pritzkau, Finance Officer