New Underwood, South Dakota

......a good place to be!

Minutes November 4, 2009

                             MINUTES OF THE



A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on November 4, 2009.  Present were: Mayor Benita R. White, Councilmember’s: Jackie Dahlquist, Michael Green, John Torrey, and Jack Trullinger.   Also present: Finance Officer Meri Jo Anderson, Dir. Public Works Greg Hall, Cris Allen, Lt. Brubakken, Chuck Dockter, and Diane Trullinger. 



Moved by Green second by Dahlquist to approve the agenda.  Aye: all. Motion




Moved by Dahlquist second by Green to approve the October 21, 2009 minutes as presented.  Aye: all.  Motion carried.


FINANCIAL REPORT & BILL LIST                                                                                   

The financial reports, bill-list and vouchers were presented.  Motion by Trullinger second Torrey to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

October bills payable November 4, 2009

GENERAL FUND                                                                                        

Salaries – 3791.14; Wellmark (ins.) 508.33; FWB (safety dep. box) – 23.00; Sam’s Club (office supplies) – 160.91; Merchant Bank (visa charges) – 40.74;  First Western Bank ( SS, FWT) – 1069.27; SD Retirement (Oct) – 498.45; WREA (Service) – 1157.01 Golden West Service) – 288.01; SD State Treasurer  ( Sales Tax) – 226.67; RC Landfill (Dump Fees) – 1795.75; ELAN (motel, shop, & supplies) – 498.62; NU Post (publishing) – 128.05; Steve’s (fuel) – 418.83; Penn. Co. Hwy. (fuel) 229.81; SD Fed. Prop. Agency (map files) – 80.00; Kristi Lemke (clean CC) – 75.00; Pool & Spa (Paint & springs) – 185.50; Knecht Home Center (paint, brushes, roller) – 53.81; Penn. Co. Sheriff (4th qtr) – 9443.50; Motive Parts (GT light) – 18.52; Dianne Trullinger (cleaning July – Oct) – 180.00; Johnson Machine (filters) – 344.18 .  TOTAL: $21215.10.


FWB (loan payment PWB) – 1878.44; J & J Asphalt (asphalt) – 1439.90.  TOTAL:  $5544.49

WATER FUND                                                                                             

Salaries – 3455.43; FWB (SS & FWT) – 1013.98; SD Retirement (Oct)  – 515.83; WREA (Service) – 381.03; Omni-site (alarms) – 26.00; NU Post (publishing rads) – 602.09; Cetec Engineering (radium project) – 5126.88; Northwest Pipe (curb stop) – 83.48; Midcontinent (testing) – 68.00; Energy Labs (testing) – 210.00.  TOTAL: $11482.72.

SEWER FUND                                                                                             

Wellmark (inst) – 1524.99; WREA (service) – 55.88; Omni-Site, Inc. (alarm)  – 26.00; Elan (stamps) – 44.00; Alltell (service) – 116.99. TOTAL: $1767.86


George Stone (dep. refund) – 12.50.  TOTAL: $12.50



The reports on the red ribbon seminar held at the school have all been positive. 

Dustin Calhoun, with the DARE program will start classes this winter at the school. 

The Council felt that the state laws dealing with firearms are 22-14-7; 22-14-20; and 22-14-21 cover any problems the City could have with discharging firearms within the City limits, so no changes to the ordinance need to be implemented.  Law enforcement was called in by Councilman Torrey during the trap shoot and it was found that the event did not break any laws.



Mayor White reported the paperwork on the tree grant has been sent in for our reimbursement.  The total cost was $6,505.00, with ½ being matched by the Department of Ag.  The City’s half was in-kind match (volunteers work).  She informed the Council that we would like to apply for the grant again next year.



SP#09-07; American Legion (Chuck Dockter Represented);  February 7, 2010

Moved by Green second by Trullinger to approve this spiking permit.  Aye: all.  Motion carried.



The bids were opened on October 29, 2009 at 1:00 pm at City Hall for contract #1 and contract #2 on the water treatment system for well #2. and were as follows:

Contract No. 1 – Water Treatment Process Equipment

1.      Water Remediation Technology, LLC; Equipment $191,300.00; Base Treatment $22,950.00 a year; Volume Charge .90/per 1,000 gals./ year.

2.      Envirogen Technologies, Inc.; Equipment $228,807.00; Base Treatment $28,105.00 a year; Volume Charge 1.10/per 1,000 gals/ year.

Contract No. 2 – Treatment Building Addition

1.      SECO Construction, Inc.; $101,980.00

2.      Lipp Construction, Inc.; $102,500.00

3.      Gustafson Builders; $120,600.00

The bids have been forwarded to the state agencies involved for consideration before any bids could be accepted.

The Council discussed the service contract with the water treatment process equipment and had several concerns that they want addressed before approval of the final contract with the lowest responsible bidder.

Motion by Trullinger second by Torrey to accept the lowest responsible bidder on contracts number 1 & 2, contingent upon approval by the state agencies, and based upon the Council’s final approval of the service agreement, with contract #1, addressing their concerns.  Roll call vote.  Aye:  Dahlquist, Torrey, and Trullinger.  Nay: Green.  Motion carried.  Councilman Green voted nay because the contract on number 1 is so one sided in the companies favor.  The rest of the Council agreed with him, but saw no option at this time, other than to move forward.  A meeting will be set up with the engineer and the Council to go over the service agreement once it is received.



The school requested putting up no parking signs by the middle gate on the north side of the school.  Moved by Trullinger second by Dahlquist to approve this request as long as there is no expense to the City.  Aye: all.  Motion carried.



Other items discussed:

1.      Public Works staff will be flushing hydrants Nov. 5, 2009.  Water will be rusty for 2 to 3 days.  The new sewer jetter is working great and has cut down on the time it takes to do the whole town.

2.      The Community Center Committee will be sponsoring a Blood Drive on December 22, 2009 at the Community Center.

3.      Councilman Green cannot attend the November 18th meeting.


Being no further business the Mayor adjourned the meeting at 7:07 p.m.




(Seal)  Meri Jo Anderson, Finance Officer