New Underwood, South Dakota

MINUTES OF THE

NEW UNDERWOOD CITY COUNCIL

A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on April 6, 2011.  Present were: Mayor Dahlquist, Council member’s: Rikka Buchtel, Michael Green, Russ Tiensvold and Joe Whitney.  Also present: Dir. Public Works Greg Hall, Public Works Supervisor John Bale, Finance Officer Meri Jo Anderson, Deputy McPherson, Jack & Dianne Trullinger, Rob & Cris Allen, Bob Hall, Dena Whitney, John Torrey. The meeting was called to order by Mayor Dahlquist.

AGENDA

Moved by Green second by Whitney to approve the amended agenda.  Aye: all. Motion

carried.

MINUTES                                                               

Moved by Whitney second by Tiensvold to approve the March 16, 2011 minutes and the March 21, 2011 equalization minutes. Aye: all.  Motion carried.

FINANCIAL REPORT & BILL LIST                                                                                  

The financial reports, bill-list and vouchers were presented.  Motion by Tiensvold second by Buchtel to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

March bills payable April 6, 2011

GENERAL FUND                                                                                        

Salaries - Council – 363.13; Merchant Bank (visa charges) – 14.31; Elan (motel local govt. day; office supplies; shop supplies; GT parts; postage) – 1372.38; Wellmark (Health Ins) – 2270.80; Sam’s Club (membership fee) – 35.00; IRS – EFTPS (Mar) – 215.92; WREA (Service) – 1618.57; Golden West  (Service) – 291.82; RC Landfill (dump fees) – 2237.82; SD State Treasurer  ( Sales Tax) – 265.27; Steve’s (fuel) – 699.26; NU Post (publishing) – 288.64; Penn. Co. Highway (fuel) – 814.49; Kristi Lemke (clean CC) – 85.00; Avenet (reg. fee) – 55.00; Wall Clinic (hep shot) – 55.00; Titan Access Acct (parts for backhoe) – 1349.54; SDML Worker’s Comp (add’l due on 2010) – 885.00; Dianne Trullinger (CC cleaning) – 104.00; Adapco (mosquito spray) – 220.00; SD Unemployment Ins. (1^st qtr) – 195.22. TOTAL: $13436.17.

WATER FUND                                                                                             

Salaries – Finance -1353.86, Public Works – 3123.81; IRS – EFTPS (SS & FWT) – 1206.38;  WREA (Service) – 518.38;  WRT (monthly radium removal charge) – 1912.50; Omni Site (alarm) – 23.00; Hawkins (check correction amount) - .36; SD Retirement (Mar) – 671.49; First Nat’l Trust & Investment (first payment) – 5106.99; Elan (postage) – 72.94.  TOTAL: $13989.71

SEWER FUND

Salaries - Finance – 1346.04, Public Works – 2940.01; IRS – EFTPS (SS & FWT) – 1245.34; SD Retirement (Mar) – 638.53; WREA (service) – 85.61; Omni-Site, Inc. (alarm) – 23.00; Alltell (service) – 116.37; Industrial Electric (rebuild lft. Sta. pump) – 1710.00.  TOTAL: $8104.90

PUBLIC WORKS

Mr. Bale reported that the public works staff has been working on repairs and maintenance, demolition of old city hall, water meter workshop, lift station workshop, fire hydrant transfer location, dumpster repair, and totes. They are waiting on the price of EZ street (the cold patch material) prior to ordering.

LAW ENFORCEMENT

Deputy McPherson presented his written monthly report. Councilman Tiensvold requested a report on comparable numbers from other communities to correlate this report.  Two extra classes were added to the DARE class dealing with bullying.  DARE graduation set for April 14, 2011.

DISASTER PLAN

Mayor Dahlquist reported she is working on the disaster plan checklist.  She will run it by the staff and emergency personnel, prior to presenting it to the Council.  She would like a list of volunteers to call in emergencies.

LOCATING WATER SHUT OFFS & CURB STOPS

Mr. Bale reported the following estimates for GPS of  water system mapping were obtained: renting survey type equipment - $3300.00 for two weeks rental; Cetec Engineering $8,601.00 and add $1,562.00 for sewer system.  Councilman Tiensvold reported he did speak to the Pennington County GIS department and they do not like to loan out their equipment.  He suggested we downsize the project to just putting locations on a map book of our making.  Councilman Green agreed that this project was not budgeted for and he and the rest of the Council felt this may be a good solution for right now. The Council would like a user friendly map when this project is complete.

The Council felt it is a priority to get locate-wire or a metal wrap around any of the plastic shut offs in the City.  For now the public works staff will work on documentation.  The finance officer will try to put mapping the water and sewer system in the budget in the future.

CANVASSING THE ELECTION

The Council will have a special meeting Monday April 18, 2011, at 6:00 p.m. to canvass the election as dictated by state law.

PERSONNEL POLICY

Motion by Tiensvold second by Green to add Form 6.1 (wage compensation form) to the personnel policies.  Aye: all.  Motion carried.

BUILDING PERMITS

BP#11-03; Chad Tussing; 212 S. Janklow; fence & porch

Extension on BP#10-25; Tina Rodriquez; 203 S. “C” Ave; fence & porch

BP#11-04; Dave Fisk; 309 S. “A” Ave; move on double wide mobile home/ modular home; demolish old house; remove old shed

Moved by Green second by Buchtel to approve the extension on BP#10-25. Aye: all.  Motion carried.

Motion by Tiensvold second by Green to approve permit #11-03.  Aye: all.  Motion carried.

After much discussion based upon input from the public hearing held Nov. 17, 2010 on Mr. Fisk’s permit it was moved by Green second by Whitney to deny this permit.  Aye:  Buchtel, Green, and Whitney.  Nay:  Tiensvold.  Motion carried.  The Council will revisit this permit at the April 20, 2011 council meeting after adjoining property owners are notified to be given a chance to provide input. 

EXECUTIVE SESSION

Motion by Green second by Whitney to table the executive session and annexation.  Aye: all.  Motion carried.

Other items discussed:

1. The Finance Officer will prepare a resolution to pass the charge for use of bankcards on to the consumers who use this method of payment.
2. Dog trapping.   
3. The Pet Clinic will be held Sunday, April 17, 1:00 p.m. to 3:00 p.m. at the Public Works Shop.
4. April 19 district meeting in Keystone. The staff, the Mayor, and Councilman Green will attend.
5. Clean Up weekend April 16 & 17.  Ads have been placed in the paper and on Steve’s sign.   
6. Notice of Election.
7. Gravel in alleys.

Being no further business the Mayor adjourned the meeting at 7:10 p.m.

(Seal)  Meri Jo Anderson, Finance Officer