New Underwood, South Dakota

MINUTES OF THENEW UNDERWOOD CITY COUNCIL

A regular meeting of the New Underwood City Council was held on March 2, 2005 at 6:00 p.m. Present were: Mayor Benita White, Councilmembers: Jackie Dahlquist, Michael Green, Tyler Richter, and LeeAnn Schumacher. Also present: The Fin. Officer Meri Jo Anderson, Dir. Public Works Greg Hall, Asst. Finance Officer Teresa Gossard, Officers Wardle, Officer Rice, Elsie Matt, Kenneth Nelson, and Al Ackerman.

 PUBLIC HEARING

A hearing on rezoning the east 100 feet of the Conoco (102 E. Box Elder St.) station property from commercial to residential was held at 6:00 and adjourned at 6:30. No one presented themselves to voice any objection to this permit.

AGENDA

Moved by Richter second by Schumacher to approve the amended agenda. Aye: all. Motion carried.

MINUTES

Motion by Schumacher second by Green approve the Feb. 16, 2005 minutes with the following correction: the rezoning should have said W. Box Elder instead of E. Box Elder. Aye: all. Motion carried.

FINANCIAL REPORT & BILLIST

The Finance Officer presented the financial reports, bill-list and vouchers. Motion by Schumacher second by Dahlquist to approve the financial reports and the following warrants as presented. Aye: all. Motion carried. February bills payable March 2, 2005

GENERAL FUND Salaries – 2445.97; First Western Bank (SS & FWT) – 669.02; SD Retirement – 318.67; State Treasurer (Sales Tax) – 130.20; WREA (service) – 822.86; Golden West (service) – 159.56; Rapid City Landfill (dump fees) – 1217.78; Rapid City Journal (publishing) – 332.21; DakotaCare (ins) – 1349.10; Steve's (fuel) – 141.11; Elan (supplies) – 77.28; CNH Capital (BH payment) - 958.66; Penn. Co. Hwy. (fuel) – 150.46; SD Federal Property Agency (ladders) – 15.00; McGas (propane cylinder) – 58.00; Dakota Business Center (copier & supplies) – 939.99; Pioneer Review (ad) – 24.60. TOTAL: $9810.47.

WATER FUND Salaries – 2021.95; First Western Bank (SS & FWT) – 603.56; SD Retirement – 335.08; WREA (service) – 555.03; Golden West (Water Alarm) – 23.50; Energy Lavoratories (water tests) – 200.00; Dakota Pump (omni-site) – 56.00; Dakota Supply Group (meters) – 370.56; Cellular One (service) – 43.86. TOTAL – $4209.54.

SEWER FUND Salaries – 421.19; First Western Bank (SS & FWT) – 132.81; SD Retirement – 52.43; WREA (service) – 67.77; Dakota Supply Group (pipe) – 258.15. TOTAL – $932.35.

LAW ENFORCEMENT

Officer Wardle gave his written monthly report. He discussed the burglaries and the follow ups. The Council agreed we need to work on an awareness program and get the media involved. Officer Wardle will speak to the NU Post about this awareness campaign.

REZONING CONOCO

Resolution Number 05-01 was introduced.

RESOLUTION NUMBER 05-01

BE IT RESOLVED by the Common Council of the City of New Underwood that the east 100 foot of Lots nine & ten, Block 6, North Underwood Addition, Section 30, T2N, R11E, BHM, New Underwood, South Dakota, be zoned residential and the zoning map be amended to reflect this change.Dated Mar. 2, 2005(seal)Meri Jo Anderson, Finance Officer Benita R. White, MayorMotion by Schumacher second by Dahlquist to approve resolution number 05-01. Roll call vote. Aye: Dahlquist, Green, Richter, and Schumacher. Nay: none. Motion carried.2004 ANNUAL REPORTThe 2004 annual report that is submitted to SD Legislative Audit and published in the Journal was presented to the Council. Motion by Schumacher second by Dahlquist to accept the 2004 annual report as presented. Roll call vote. Aye: Dahlquist, Green, Richter, and Schumacher. Nay: none. Motion carried.TIRE DISPOSAL RATE INCREASE ORDINANCE #05-02Ordinance Number 05-02 received its first reading. This ordinance raises the tire disposal rate as follows: $5.00 for tires 16 inch diameter and under, $10.00 for truck tires, and $15.00 for tractor tires, no tires over 18/438 will be accepted. Motion by Schumacher second by Richter to accept the first reading of Ordinance Number 05-02. Aye: all. Motion carried.GOOD SAMARITAN A water agreement between the Good Samaritan and the City needs to be updated. The Council made necessary changes to the agreement to help elevate possible liability. Moved by Schumacher second by Dahlquist to authorize the Finance Officer’s signature on this agreement, with the recommended changes. Aye: all. Motion carried.The propane tanks located on the east side of GS need to be moved across the street, and the line layed under the City street. After discussion the Council tabled a decision until the next meeting when more information is made available.WATER AVAILABILITYRequest for Water AvailabilityDallas Richter - 16095 229th St. (south of City - Casey Knuppe’s)Motion by Schumacher second by Green to approve this water availability request from Richter. Aye: Dahlquist, Green, and Schumacher. Abstain: Richter. Motion carried.Kenneth Nelson - NU Dam Road (west of Mark Phillips) A lengthy discussion on whether this needs to be a main or service line followed. This availability request was tabled until the next meeting when more information and options are available to the Council. EQUALIZATIONThe local board of equalization will meet in March at City Hall. If you would like to voice any objection to your assessment you must make your appointment to be heard no later than March 17, 2005 at the City Finance Office.WATER CONSUMER CONFIDENCE REPORTThe Consumer Confidence report was received from the State and presented to the Council. Motion by Schumacher second by Green to authorize the Dir. of Public Works signature on this report. Aye: all. Motion carried. A copy of this report is available for public inspection at City Hall.ELDERLY MEALS DONATIONNell Boyd requested a donation for the elderly meals program. Motion by Richter second by Green to donate $100.00 for this program with the stipulation that it stays in this Community. Aye: all. Motion carried.APPOINT ELECTION OFFICIALSMotion by Schumacher second by Richter to appoint Connie Carmichael, Donna Rankin, and Sarah Deal to the 2005 election board. Aye: all. Motion carried.OTHER ITEMS DISCUSSED THROUGHOUT MEETING1. Jack is still out on medical leave, but will do the dump on the 1st & 3rd Saturdays.2. The district meeting will be in Keystone April 20, since this is the date of our regular meeting the City Council meeting will be changed next meeting.3. The tires will be removed from the dump next week. 4. The animal clinic will be April 24, 2005 from 1-3.Being no further business the Mayor adjourned the meeting at 8:29 p.m. (Seal) Meri Jo Anderson, Finance OfficerExhibit I MUNICIPALITY OF NEW UNDERWOOD STATEMENT OF FUND CASH BALANCES ALL FUNDS For the Year Ended December 31, 2004 Special Enterprise Funds General Revenue Water Sewer Fund Fund Fund Fund Total Cash Assets: Cash in Checking Accounts 13,034.74 14,688.32 27,723.06 Passbook Savings 120,867.15 9,102.88 63,692.04 67,903.71 261,565.78 Savings Certificates 45,367.92 13,262.25 58,630.17 101 FUND CASH BALANCES 179,269.81 9,102.88 91,642.61 67,903.71 347,919.01 (Note 1) Municipal funds are deposited or invested with the following depositories: First Western Bank 333,230.69 SD Public Funds 14,688.32 Investment Trust 347,919.01 Exhibit II Page 1 MUNICIPALITY OF NEW UNDERWOOD STATEMENT OF RECEIPTS, DISBURSEMENTS AND CHANGES IN FUND CASH BALANCES ALL FUNDS For the Year Ended December 31, 2004 Special Enterprise Funds General Revenue Water Sewer Fund Fund Fund Fund TotalReceipts (Source): 311 Property Taxes 89,165.81 89,165.81 313 Sales Tax 27,031.39 27,031.44 54,062.83 320 Licenses and Permits 6,212.00 6,212.00 335.1 Bank Franchise Tax 1,121.13 1,121.13 335.3 Liquor Tax Reversion 3,492.72 3,492.72 335.4 Motor Vehicle Licenses (5%) 3,538.97 3,538.97 338.2 County Highway and Bridge 0.00 Reserve Tax (25%) 7,587.80 7,587.80 331-339 Other Intergovernmental 0.00 Revenue (339) 48.00 48.00 341-349 Charges for Goods and 0.00 Services (341) 45,359.08 45,359.08 351-359 Fines and Forfeits (351) 511.00 511.00 361 Investment Earnings 3,828.89 162.05 3,990.94 362 Rentals 10,005.26 10,005.26 363-369 Other Revenues (369) 13,539.95 13,539.95 ENTERPRISE FUNDS 380 Enterprise Operating Revenue 106,203.28 23,983.75 130,187.03 Total Receipts 211,442.00 27,031.44 106,365.33 23,983.75 368,822.52 Disbursements (Function): 411-419 General Government (414) 62,631.90 62,631.90 421 Police 29,300.00 29,300.00 423-429 Other Public Safety (429) 1,402.95 1,402.95 431 Highways and Streets (includes snow removal & street lights) 53,028.48 12,028.08 65,056.56 432 Sanitation (includes garbage & rubble sites) 34,129.02 5,701.03 39,830.05 451-459 Culture-Recreation (451) 28,426.77 17,011.54 45,438.31 ENTERPRISE FUNDS 410 Personal Services 47215.79 11494.82 58,710.61 420 Other Expenses 37431.47 848.17 38,279.64 426 Supplies and Materials 21195.61 9376.51 30,572.12 Total Disbursements 208919.12 34740.65 105842.87 21719.50 371222.14 39101 Transfers In 118.49 0.01 2210.37 2,328.87 51100 Transfers Out ( ) ( ) ( ) (2328.87) (2,328.87) Subtotal of Receipts, Disbursements and Transfers 2641.37 (7709.20) 2732.83 (64.62) (2399.62) Fund Cash Balance, January 1, 2004 176628.44 16812.08 88909.78 67968.33 350,318.63 Adjustments: ________________________ 0.00 ________________________ 0.00 ________________________ 0.00 Restated Fund Cash Balance, January 1, 2004 176628.44 16812.08 88909.78 67968.33 350318.63 FUND CASH BALANCE, DECEMBER 31, 2004 179269.81 9102.88 91642.61 67903.71 347,919.01