New Underwood, South Dakota

......a good place to be!

Minutes November 7, 2012





A regular meeting of the New Underwood City Council was held at 7:30 p.m. in the Community Center on November 7, 2012.  Present were: Mayor Jack Trullinger, Council member’s: Rikka Buchtel, Laurie Holloway, Sheila White, and Joe Whitney. Also present: Finance Officer Meri Jo Anderson, Deputy McPherson, Cris Allen, Dianne Trullinger, Tyler & Lila Caspers, Jody Roundsville, and Keira Allen.  The meeting was called to order by Mayor Trullinger.



A public hearing on special alcohol license #12-03 was called to order.  No one presented themselves to object to this license.  The hearing adjourned at 7:35 p.m.



Motion by Holloway second by Whitney to approve the amended agenda.  Aye: all. Motion carried.



Moved by Buchtel second by White to approve the October 24, 2012 minutes as presented.  Aye: all.  Motion carried. 


FINANCIAL REPORT & BILL LIST                                                                                   

The financial reports, bill-list and vouchers were presented.  Motion by Whitney second by Buchtel to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

October bills payable November 7, 2012

GENERAL FUND                                                                                                                

Salaries – Mayor & Council – 371.75; Buchtel & White  (mileage to conf. in Pierre) – 402.52; Merchant Bank (visa charges) – 59.62; First Interstate Bank (safety dep box) – 25.00;  Bev Taylor (CC clean & supplies) – 96.06; Cardmember Services (virus scan & stamps) – 134.54; Sam’s Club (tea & ink cartridges) – 66.99; WREA (Service) – 813.53;  Golden West  (Service) – 262.82; RC Landfill (dump fees) – 2404.84; Penn. Co. Highway (fuel)- 275.09; SD State Treasurer  (Sales Tax) – 244.80; Steve’s (fuel) – 477.02; NU Post (publishing) – 90.32; Krist Lemke (cleaning CC) – 50.00; Penn. Co. Sheriff’s Dept. (4th qtr) – 9720.50; Amsterdam (calanders) – 189.23; Johnson Machine (shop) – 36.34; Pool & Spa (winterize SP) – 460.99; City of Rapid City (lic) – 5.00; Ramkota Hotel (rooms for convention) – 275.97; SDML Work Comp (2013) – 2679.00; Jack W. Trullinger (reimburse cables &  switch) – 57.94;  SDML (reg. fee) – 330.00. TOTAL: $19529.87


Hills Material (sealer) – 1238.80


Matt Schroeder (refund) – 9.80

WATER FUND                                                                                                                     

WREA (Service) – 1086.22; WRT (radium removal charge) – 1912.50; Omni Site (alarm) – 23.00;  Dakota Supply Group – 426.84; Hawkins (chemicals) – 1194.18; Midcontinent Testing (water) – 85.00;  Northwest Pipe (pipe) – 246.78.  TOTAL: $4974.52


Finance Officer – 2834.12; Public Works – 4963.97; IRS – EFTPS (Oct) – 1951.01; SD Retirement (Oct) – 1121.12; Wellmark (Ins) – 1303.71; WREA (service) – 55.05; Omni-Site, Inc. (alarm) – 23.00; AT & T (service) – 123.17.  TOTAL: $12375.15



Mayor Trullinger presented Mr. Bale’s public works report. He reported that over half the sewer jetting completed; the solar light for the sign at 1416 and 161st Ave is still being pursued; straight talk phones will be purchased for the public works department to allow texting and less monies.



The Council agreed that the backhoe is starting to need repairs, so a bid package will be drawn up to lease/purchase a new backhoe. (Mayor will call Councilor Whitney with the current hours on the machines.)

The staff continues to work on finding a garbage truck.  



Deputy McPherson presented his written monthly report. He discussed canine issues and DARE is scheduled for January.



The report from DENR on the dump inspection was very good and the suggestions for improvement have been implemented.



The November mayor’s luncheon will be held in New Underwood November 15 at the Community Center.  Each city that hosts the luncheon, expends the funds for the meal. There are twenty cities involved in the Black Hills Mayors group.



The alley between north “A” & “B” Ave will be developed half way as requested by the property owners (it will end at the north end of 110 N. “B” Ave.).  This alley will be put on the alley priority list, but it won’t be developed for a couple more years.



The meeting on post office closure or reduction of hours at the New Underwood Post Office will be held at 5:00 p.m. on January 30 at the Community Center.  Citizens are to be receiving surveys from the post office in the near future, please fill them out and return them, it is very important, and attend the meeting.  Notices will be hand delivered to all residents in New Underwood about the surveys and the meeting.



We were not chosen to receive any grant funds, so the park improvements will have to be down scaled.  Councilor Buchtel will meet with her committee and report back to the Council in the next few months.



No requests were received, so motion by Buchtel second by Holloway to table this.  Aye: all.  Motion carried.


Resolution Number 12-11 was introduced.


BE IT RESOLVED by the New Underwood City Council that the following property be declared surplus to be sold:  4” well pipe, wire, autotransformer, pump & motor, 4 each inflatable toys.

BE IT FURTHER RESOLVED that any items that are appraised over $500.00 will be advertised in the NU Post for two consecutive weeks on a sealed bid basis with Bids to be opened pursuant to SDCL 6-13-2.  The other items may also be sealed bid to be opened, but do not need to be advertised; or they will be sold for scrap.


Dated November 6, 2012

(Seal)                                                                                        Jack W. Trullinger, Mayor

Meri Jo Anderson, Finance Officer


Motion by Buchtel second by Whitney to approve resolution number 12-11.  Roll call vote.  Aye:  Buchtel, Holloway, White, and Whitney.  Nay: none.  Motion carried.



The Council sat as the appraisal board for the surplus property.  None of the items appraised at over $500.00, so they will be sold for scrap price, as appraised, and the inflatables will be sold to those interested.



Special License #12-03; Moes; November 10; Community Center

Motion by Whitney second by Buchtel to approve this license.  Aye: all.  Motion carried.



The dumpsters by the old city hall, which were intended for the rural customers, continue to be a messy problem. Property owners Jody Roundsville and Lila and Tyler Caspers spoke to the Council about this problem.  They requested these dumpsters be moved elsewhere due to the location, health issues, and civic pride. The problems with another location included no accountability, accessibility, specific days for rural not 24/7.

The Council decided, that, on a trial basis, they will place the dumpsters for the rural customers at the old well, and the rural customers will have to stop and get the key from City Hall to access these dumpsters. The townspeople will have to hold onto their trash until their regular garbage day.



SP12-14; December 21; Meri Jo Anderson

Moved by Whitney second by Buchtel to approve this permit.  Aye: all.  Motion carried.


Other items discussed:

1. Correspondence from mayor to citizens:  Citizens who need to make their meters more assessable, fence completions, dogs.

2. Tyler Caspers requests a tote.


Being no further business Mayor Trullinger adjourned the meeting at 8:45 p.m.


(Seal)  Meri Jo Anderson, Finance Officer