New Underwood, South Dakota

......a good place to be!

Minutes August 8, 2019

MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL


A regular meeting of the New Underwood City Council was held at 6:30 p.m. at the Community Center on August 8, 2019. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham, and Karin Shoemaker. Absent: Kathy Trullinger. Also present: Public Works Director Tim Hall, Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Ronnie Racicky and Serena Rice. The meeting was called to order by Mayor Trullinger with the Pledge of Allegiance following.

AGENDA

Motion by Gossard second by Shoemaker to approve the agenda with the additions of Resolution #19-06, Resolution #19-07 and Resolution #19-08. Aye: all. Motion carried.



MINUTES

Moved by Shoemaker second by Gossard to approve the July 17, 2019 and August 7, 2019 minutes as presented. Aye: all. Motion carried.



FINANCIAL REPORT & BILL LIST

The financial reports, bill-list, savings sheets and vouchers were presented. Moved by Graham second by Shoemaker to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.



July bills payable August 7, 2019

GENERAL FUND

First Data (fees) –157.03; Salaries – Mayor – 361.75; Finance Office – 3093.18; Public Works – 5558.69; Cleaner – 358.98; Lifeguards – 6884.69; SDRS (retirement plan) – 1058.68; Reemployment Assistance (2nd qtr) – 76.95; EFTPS-IRS ( SS-FWT) –4671.08; HPSD – 1650.09; Aflac (ins.) – 114.66; City of Rapid City (Dump fees) – 3068.61; Golden West (phone svc.) –298.87; WREA (Service) – 1966.49; SD State Treasurer (Sales Tax) – 439.59; Pennington County Courant (publishing) –128.19; Meri Jo Anderson (consulting fee) – 575.00; Menards (supplies, bug spray) – 67.73; BJ’s Store (fuel) – 44.43; Mastercard (stamps, AED pads, battery, mower parts, deductible) –657.49; Fastenal (nuts, screws) –7.00; Kieffer (roll off) – 160.00; Sam’s Club (concessions) – 213.83; In Stitches Embroidery (lifeguard tops) – 341.87; Coca-Cola (soda for pool) – 603.68; Ramkota Hotel ( FO school) – 204.00; SD Federal Property (ladder , strap, hammer) – 40.00; Ace Hardware (glue, screws) – 24.47; Car Quest (Cushman repairs) – 137.54; Pool and Spa Center (pool chemicals) – 40.00; MG Oil (diesel, gas) – 2228.08; Ace Steel and Recycling (culvert) – 25.39; Black Hills Chemical (paper towels) – 31.30; MARC (mosquito spray) – 648.00; Sanitation Products (hopper repairs, truck arm) – 239.54; Pennington County Sheriff (3rd qtr.) – 12361.25 TOTAL: $ 48538.13

SPECIAL REVENUE FUND

MG Oil (diesel) – 110.27; Car Quest (trans. fluid, gasket) – 33.70; NAPA (fuel filter) – 2.28 TOTAL: $146.25

WATER FUND

SDWWA (membership fees) – 10.00; WREA (Service) –933.98; WRT (radium removal charge) – 2237.63; Hawkins, Inc. (water treatment chemicals) – 1253.75; SD One Call (location fees) – 25.20; Midcontinent Testing (water testing) – 869.00; US Bank (SRF loan) – 1693.16; Omni Site (alarm) – 25.00 TOTAL: $7047.72

SEWER FUND

WREA (service) –178.44; Omni-Site, Inc. (alarm) – 25.00; Continental Research Co. (Bacto-dose) – 555.47; MG Oil (gas at lift station pump) – 352.17; DSG (float for lift station) – 52.91 TOTAL: $ 1163.99

The Finance Officer presented the General Endorsement with the exclusions of Property Coverage and the Deductible Endorsement for the Governmental Liability Deductible Endorsement to the Mayor and Council. Motion by Gossard second by Graham to grant permission to sign it. Aye: all. Motion carried.



PUBLIC WORKS

They have repaired some culverts.
A few new meters have been installed. The goal is to have the majority of the new meters installed by October 1, 2019.
Mike Siegel’s surgery is scheduled for September 3, 2019.
They are trying to finish the EZ Street project for the year.


LAW ENFORCEMENT

The Council reviewed the written monthly report.



MAYOR

Mayor Trullinger reported he has sent a few letters concerning yard work that needs done. The owner of the trailer court on the west side of S. C Ave. with the mobile home that is missing the siding is waiting until it is legal to get the trailer removed.



SPECIAL LICENSE

It was moved by Graham seconded by Gossard to approve SL # 19-12; Moe’s Bar and Grill; FMG Feed Store; September 14, 2019. Aye: all. Motion carried.

It was moved by Gossard seconded by Shoemaker to approve SL #19-14; Moe’s Bar and Grill; Community Center; September 14, 2019. Aye: all. Motion carried.

It was moved by Gossard seconded by Shoemaker to approve SL #19-13; The Corner Bar; Rodeo Grounds; Barrel Racing; August and September, in case of a rain delay no specific dates were required as long as they are completed within the time period allowed by City Ordinance which is 15 consecutive days. Aye: all. Motion carried.



LABOR DAY CELEBRATION

Motion by Shoemaker second by Gossard to grant these requests:

Pine St. closure from A Ave. to B Ave. on Sunday, September 1, 2019 from 1 p.m. to 10 p.m. for the Car Show after the parade.
The street be closed and open container be allowed on Labor Day Weekend Sunday, September 1, 2019 on S. A Ave. from Elm to Oak St. 1 p.m. to Midnight, with the stipulation that the Corner Bar is responsible for the barricade removal.

The use of the Community Center Sunday, September 1, 2019 for the Labor Day steam burger feed, electrical from Public Works Shop and cement pad for music and announcing.

Monday, September 2, 2019; 8 a.m. to 4 p.m. open container on City Hall property for horseshoes.
Aye: all. Motion carried.



CURB STOP

A resident had requested to be on the Agenda to discuss a water curb stop issue but was not in attendance so there was no discussion.



BUILDING PERMIT

Motion by Gossard seconded by Graham to approve BP #19-17; Jeanette Wallace; 501 S. B Ave.; North, South and West porches. Aye: all. Motion carried.



REPLAT

The plat to divide the Cox property into two lots was presented to the Council whereupon Resolution Number 19-08 was introduced.

RESOLUTION NUMBER 19-08



WHEREAS a plat of Lot 1A and Lot 1B of Lot M of Tract L of the SW1/4 SW1/4 SW1/4 of Section 29 (formerly Lot 1 of Lot M of Tract L of the SW1/4 SW1/4 of Section 29) Located in the SW1/4 SW1/4 of Section 29, Township 2 North, Range 11 East of the Black Hills Meridian, New Underwood, Pennington County, South Dakota, was submitted for the purpose of examination and approval by the governing body, and



WHEREAS it appears that said plat conforms with the system of streets and alleys of the existing plat of said City and additions thereto, and that all municipal taxes and special assessments have been fully paid and that the plat of said lots had been executed according to law, and



NOW THEREFORE BE IT RESOLVED that the plat of Lot 1A and Lot 1B of Lot M of Tract L of the SW1/4 SW1/4 SW1/4 of Section 29 (formerly Lot 1 of Lot M of Tract L of the SW1/4 SW1/4 of Section 29) Located in the SW1/4 SW1/4 of Section 29, Township 2 North, Range 11 East of the Black Hills Meridian, New Underwood, Pennington County, South Dakota be and the same is hereby approved and the Finance Officer of New Underwood is hereby authorized to endorse on such plat a copy of the resolution and certify as to its correctness.



Dated this 8th day of August, 2018



(seal)





Kristi Pritzkau, Finance Officer Jack W. Trullinger, Mayor



With Pennington County Planning and Zoning having approved a visual inspection of the replat of the land at 22798 161st Ave. the Council agreed that it meets all requirements. Motion by Gossard second by Graham to approve Resolution #19-08 pending receipt of the completed Mylar. Roll call vote. Aye: Gossard, Graham, Shoemaker. Nay: none. Motion carried.



MONUMENT

A Monument and sidewalk at 100 E. Oak St. was discussed. The fire chief asked the Council to consider cost sharing for the construction of both. It was decided to table this until the next meeting. A Building Permit will be filled out and sent to the County but there will be no charge as this is a non-taxable entity.



VARIANCE

It was moved by Graham seconded by Shoemaker to approve a 60’ height variance and the building permit for BP # 19-19 for Travis Madsen at 22723 161st Ave. as it will not impede the view of any resident. Aye: all. Motion carried.



BUILDING PERMIT

It was moved by Shoemaker seconded by Graham to approve Building Permit #19-20; Dave Rostad; 8 x 10 shed at 406 S. C Ave. Aye: all. Motion carried.



ORDINANCE # 19-06

Motion by Graham second by Gossard to approve the first reading of Ordinance # 19-06; fee for Public Works mowing private yards. Aye: all. Motion carried.



ORDINANCE #19-07

Motion by Gossard second by Shoemaker to approve the first reading of Ordinance # 19-07; amendment to the Utility Ordinance requiring the installation of metal curb stop risers when the current riser needs replaced. Aye: all. Motion carried.



PLAT

A preliminary plat for Lots 5 & 6 and Tract A of MHP Subdivision (formerly a portion of the S1/2 of the SE1/4 and a portion of the SE1/4 of the SW1/4 of Section 19) Located in the S1/2 of the SE1/4 and in the SE1/4 of the SW1/4 of Section 19, T2N, R11E, BHM, Pennington County, South Dakota was presented to the Council whereupon Resolution’s Number 19-06 and 19-07 was introduced.

RESOLUTION NUMBER 19-06



WHEREAS a plat of, Being Lots 5 & 6, and Tract A of MHP Subdivision (formerly a portion of the S1/2 of the SE1/4 and a portion of the SE1/4 of the SW1/4 of Section 19) Located in the S1/2 of the SE 1/4 and in the SE1/4 of the SW1/4 of Section 19, Township 2 North, Range 11 East of the Black Hills Meridian, New Underwood, Pennington County, South Dakota was submitted for the purpose of examination and approval by the governing body, and



WHEREAS it appears that said plat conforms with the system of streets and alleys of the existing plat of said City and additions thereto, and that all municipal taxes and special assessments have been fully paid and that the plat of said lots had been executed according to law, and



NOW THEREFORE BE IT RESOLVED that the plat of Being Lots 5 & 6, and Tract A of MHP Subdivision (formerly a portion of the S1/2 of the SE1/4 and a portion of the SE1/4 of the SW1/4 of Section 19) Located in the S1/2 of the SE 1/4 and in the SE1/4 of the SW1/4 of Section 19, Township 2 North, Range 11 East of the Black Hills Meridian, New Underwood, Pennington County, South Dakota be and the same is hereby approved and the Finance Officer of New Underwood is hereby authorized to endorse on such plat a copy of the resolution and certify as to its correctness.



Dated this 8 day of August, 2019



(seal)





Kristi Pritzkau, Finance Officer Jack W. Trullinger, Mayor



Motion by Gossard second by Graham to approve Resolution number 19-06 pending receipt of the completed Mylar. Roll call vote. Aye: Gossard, Graham, Shoemaker. Nay: none. Motion carried.

RESOLUTION NUMBER 19-07



A RESOLUTION EXTENDING THE BOUNDARIES OF THE CITY OF NEW UNDERWOOD, SOUTH DAKOTA, BY ANNEXING LANDS MORE SPECIFICALLY DESCRIBED HEREIN.



WHEREAS, not less than three-fourths of the registered voters and the owners of not less than three-fourths of the value of the territory sought to be annexed have petitioned the Common Council of the City of New Underwood for concurrent annexation and rezoning of the territory herein described; and,



WHEREAS, the territory described herein adjoins and is contiguous to the existing boundaries of the City of New Underwood and is not separated from the existing City by any significant physical barriers, and annexation is natural and reasonable and the municipal body hereby created constitutes a homogenous and unified entity.



WHEREAS, the Common Council for the City of New Underwood desires to annex this property to expand its borders and growth control, and



NOW, THEREFORE BE IT RESOLVED by the Common Council of the City of New Underwood, Pennington, South Dakota, that the following described territory be and the same is hereby annexed to the City of New Underwood, to-wit: (See Exhibit A, attached to this resolution) Being Lots 5 & 6, and Tract A of MHP Subdivision (formerly a portion of the S1/2 of the SE1/4 and a portion of the SE1/4 of the SW1/4 of Section 19) Located in the S1/2 of the SE 1/4 and in the SE1/4 of the SW1/4 of Section 19, Township 2 North, Range 11 East of the Black Hills Meridian, New Underwood, Pennington County, South Dakota.



Dated this 8th day of August, 2019



CITY OF NEW UNDERWOOD

(Seal)

By: __________________________

Jack W. Trullinger, Mayor

ATTEST:



________________________________

Kristi Pritzkau, Finance Officer



Motion by Graham second by Gossard to approve Resolution # 19-07. Roll call vote. Aye: Gossard, Graham and Shoemaker. Nay: none. Motion carried.



OTHER ITEMS DISCUSSED:

The resident at 208 E. Oak will be informed it is not legal to park vehicles in the ROW.



Being no further business Mayor Trullinger adjourned the meeting at 7:23 p.m.



(Seal)

Kristi Pritzkau, Finance Officer