New Underwood, South Dakota

A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on August 2, 2017. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham, and Kathy Trullinger. Absent: Karin Shoemaker. Also present: Meri Jo Anderson, Finance officer, Kristi Pritzkau, Assistant Finance officer, Dir. of Public Works Tim Hall, Deputy Jeff Jones, Sgt. Harkins, Aquatic Dir. Melanie Tish, Amber Beer, Josie Tish, Wes Joyce, Marvin Rask, and Dianne Trullinger. The meeting was called to order by Mayor Trullinger.

AGENDA

Motion by K. Trullinger second by Gossard to approve the agenda. Aye: all. Motion carried.

MINUTES

Moved by Graham second by K. Trullinger to approve the July 19, 2017, minutes as presented.  Aye: all. Motion carried. 

FINANCIAL REPORT & BILL LIST                                                                                  

The financial reports, bill-list and vouchers were presented. Moved by Graham second by Gossard to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

July bills payable August 2, 2017

GENERAL FUND                                                                                                                

Salaries – Mayor & Council – 361.75 Finance Office – 5350.50 Public Works – 5282.15 Swim Pool – 5208.43; Council mileage – 321.00; Merchant Bank (visa charges) – 39.56; SD Employment Ins. (employment insurance) – 114.05; Sam’s Club ( pool concessions and membership dues) – 473.92; Secretary of State (notary public filing fee) – 30.00; ; HPSD (health ins.) – 2200.12; Aflac (insurance) – 77.62; IRS (SS & FWT) –4764.62; SDRS (July Retirement) – 1356.48; WREA (Service) – 1873.41; Golden West  (Service) – 291.51; SD State Treasurer  (July Sales Tax) – 349.23; NU Post (publishing) – 168.57; City of Rapid City (dump fees) -1536.95; BJ’s Store (gas & pool supplies) – 55.21 ; Coca Cola (SP) – 502.00; Fastenal (lock nuts & screws for totes) -26.60; Mastercard (pool paint, office and pool supplies) – 649.69; Menards (bathroom fan) – 23.41; Kieffer Sanitation (roll- off dumps) – 320.00;   SDML ( Debit/Credit training) – 25.00; Ramkota (hotel) – 186.00; Al Cornella Refrigeration Service Inc.(service ice maker) – 181.20; Dakota Pump (transducer) - 130.00; Pool and Spa (pool chemicals and parts) – 330.89; Pennington County Sheriff (3^rd quarter billing) – 11,766.00; Summit Signs (15 mph signs) – 240.00; Velvet Gillen (hand soap for CC) – 3.97; Johnson Machine (gasket) – 1.48; Ace (keys) – 19.10; Carquest (fuel pump) – 27.99; MG Oil (gas and diesel) – 2307.31; Northwest Pipe Fittings (pool repairs and geothermal well parts) – 286.14; Ace Steel and Recycling (steel for auto car) – 536.12; A&B Welding (welding materials) – 155.51; SD Federal Property Agency (knee pads) – 5.00; Racicky Plumbing and Ditching (repair watersalesman) – 229.25 Kristi Pritzkau (printer ink) – 122.97; Mid Continent Testing (pool testing) – 34.00 TOTAL: $47964.71

SPECIAL REVENUE FUND

Mastercard (roller rental and fabric for streets) – 646.58; Excel Truck and Trailer Repair (garbage truck tires) – 2946.00; TOTAL: $3592.58

WATER FUND                                                                                                                     

WREA (Service) – 1228.41 ; WRT (radium removal charge) – 2142.00; Omni Site (alarms) – 25.00; SD One Call (location fees) – 17.85; Hawkins, Inc. (water treatment for July ) – 1553.11; Mid Continent Testing (2nd quarter water testing) – 1320.00; US Bank NA (SRF payment) – 1693.16 TOTAL: $7979.53

SEWER FUND

WREA (service) –92.26; MG Oil Co (gas and diesel) – 22.61; Omni-Site, Inc. (alarm) – 25.00; MARC (bacterial enzymes) – 349.48 TOTAL: $489.35

DIRECTOR OF PUBLIC WORKS

They started chip sealing and have had some break downs. The chipper tie rod broke today and they hope to get it repaired tomorrow.

LAW ENFORCEMENT

Deputy Jones presented his written monthly report. Discussion included the success of the rodeo dance and the fire that started on “C” Ave. that was started by kids and firecrackers.

AQUATIC DIRECTOR

The Aquatic Director Melanie Tish and staff Amber Beer reported that swim lessons had about 65 kids. The Fund Raiser was a success and had raised $1,900.00 which was deposited in the Bills Pool Fund. The Mayor felt all funds should be deposited with the City and all expenditures and revenues should be handled by the City, since it is City property.  After discussion the Council agreed that it would be okay to leave the funds there, pay the roof repair through the City, and then collect the monies from the Bill’s fund to pay for the roof repair, not to exceed what was collected in the fund raiser and deposited in that account.  The pool staff will have volunteers to do the work, so they will get a list of names of volunteers and list them in the minute’s next meeting. They will also bring in a more accurate quote on the roof and overhang storage to the next meeting. 

The Pool will close on August 19^th, since the lifeguards are heading back to school on August 21^st.

Next season they will consider doing more late swim and movies in the park once a month. Also keeping the pool open for late swim when the 4-H rodeo is in town.

MAYOR

1. Mayor Trullinger thanked Councilor Gossard for conducting the last meeting.

2. The railroad crossing on Main Street will be shut down from August 14 through the 17th. People are to detour around the four mile square (159th Ave and 229th St)

3. The Swimming Pool handbook is being rewritten and the section that states lifeguards can use the pool after hours with family is being removed due to liability issues with the insurance.

4. SDML Conference is in Sioux Falls October 3-6, the Council is to let City Staff know at the next meeting if they are planning on attending.

    

BUDGET ORDINANCE NUMBER 17-06

Budget Ordinance Number 17-06 received its first reading. Motion by K. Trullinger second by Graham to approve the first reading of Ordinance Number 17-06.. Aye: Gossard, Graham, and K. Trullinger. Nay: None. Motion carried.

TREES IN ALLEY

Trees in the alley between Bailey and Madison received some quotes. This alley is not on the priority list to upgrade, but two of the five trees have died and they are in city right of way. One of the residents is concerned that the dead trees will fall on his roof. Motion by Gossard second by K. Trullinger to table until City Staff can get more accurate quotes on just removing the two dead trees. Aye: all. Motion carried.

SPIKING PERMIT

Spiking Permit SP#17-04; Tyson Schuster; Oct. 14, 2017; wedding reception and dance

After discussion it was moved by Gossard second by Trullinger to table this spiking permit until more information is obtained. Aye: all. Motion carried.

BUILDING PERMIT

BP#17-15; Steve and Sheila Hahn; 212 S. D Ave; move off permit (replaces move off BP#15-10)

Motion by Graham second by K. Trullinger to approve this permit. Aye: all.  Motion carried.

BP #17-16 Bridled for Christ; 16108 Highway 1416; increase deck size

Moved by Graham second K. Trullinger to approve this building permit. Aye: all. Motion carried.

BP#17-17; Chris Maas; 106 D Ave.; 12x16 Shed

Motion by Gossard, second by Graham to approve the building permit if it meets the set backs on the south side. Aye: all. Motion carried.

BH VISITORS MAGAZINE

The Mayor and Council received a request for the Black Hills Visitors Magazine to answer some questions about New Underwood. The Council agreed Council President Gossard would send the list of questions to the Council and Staff and then she will compile the answers and reply to Kelsey Sinclair.

Being no further business Mayor Trullinger adjourned the meeting at 6:55 p.m.

Meri Jo Anderson, Finance Officer