New Underwood, South Dakota

......a good place to be!

Minutes June 2, 2010

                           MINUTES OF THE



A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on June 2, 2010.  Present were: Mayor Benita R. White, Councilmember’s: Rikka Buchtel, Jackie Dahlquist, and Joe Whitney.  Absent:  Green.   Also present: Dir. Public Works Greg Hall, Finance Officer Meri Jo Anderson, Deputy McPherson, Cris, Rob, Keira, Sydnie, & Summer Allen, Duane Anderson, Marvin Rask, Wes Flint, Alma & Gene Crosbie, John Tory, Laurie Swanson, and Rory Pischer.



A hearing for retail (on-off sale) Malt Beverage licenses for Steve’s General Store and The Hall was held at 6:00 p.m. No one presented themselves to voice any objections to these malt beverage licenses. The Mayor adjourned the hearing at 6:05 p.m. and called the regular meeting to order.



Moved by Dahlquist second by Buchtel to approve the agenda.  Aye: all. Motion




Moved by Dahlquist second by Whitney to approve the May 19, 2010 minutes as presented.  Aye: all.  Motion carried.



Motion by Dahlquist second by Buchtel to hold the next city council meeting June 23, 2010.  Aye: all.  Motion carried.


FINANCIAL REPORT & BILL LIST                                                                                  

The financial reports, bill-list and vouchers were presented.  Motion by Whitney second Dahlquist to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

May bills payable June 2, 2010

GENERAL FUND                                                                                        

Salaries – 5532.70; Wellmark (ins.) 1952.72; Merchant Bank (visa charges) – 18.87; FIB (SS, FWT) – 1376.12; Wall Health Clinic (Hep. Shot) – 110.00; NU Postmaster (box rent) – 100.00; Donna Rankin (election) – 150.00; Connie Carmichael (election) – 150.00; Kay McKee (election) – 150.00; SD Retirement (May) – 494.83; WREA (Service) – 1298.97; Golden West Service) – 294.12; SD State Treasurer  ( Sales Tax) – 209.91; RC Landfill (Dump Fees) – 2728.45; ELAN (supplies, sprayer, mower parts, postage)  – 1123.24; NU Post (publishing) – 189.12; Penn. Co. Highway (fuel) – 542.56;  Steve’s (fuel) – 367.25; NU School (library) – 1000.00; Dakota Business Center (name plates & tags, ink refill) – 59.35; Knecht Home Center (paint rollers) – 8.49; Coca Cola Bottling (SP) – 493.00; SD Fed. Property (shredder, papter & mower) – 190.00;  Kristi Lemke (clean CC & supplies) – 117.22.  TOTAL: $18656.92.


Elan (filling & sprayer parts) – 158.49; FIB (loan payment PWB) – 1878.44.  TOTAL:  $2036.93

WATER FUND                                                                                             

Salaries – 3897.30; FIB (SS & FWT) – 1140.11; SD Retirement (May)  – 491.18; WREA (Service) – 642.96; Elan (fuel) – 36.06; Hawkins (chemicals) – 527.00; Omni-site (alarms) – 23.00; Northwest Pipe Fittings (pipe supplies) – 452.73; Alltel (service) – 113.58; One Call System (locate tickets) – 15.82; Western Communications (repair antennas) – 159.00; Cetec Engineering (886.13); Fastenall Company (plumbing fittings) – 131.03.  TOTAL: $8515.90.


SECO (construction payment) – 29983.50.  TOTAL: $29983.50.


Wellmark (health ins) – 488.18; WREA (service) – 113.79; Omni-Site, Inc. (alarm)  – 23.00; SD Fed. Property (generator) – 1200.00. TOTAL: $1824.97.



The Dir. of Public Works presented his written report.  The staff has been working on installing the generator at the lift station, DENR water inspection, mowing, tearing down old City Hall, and garbage collection.  



Deputy McPherson presented his written monthly report. He also reported that the person who has been being a trespassing problem should be out of the apartments by the end of the month.



The aquatic director reported the swimming pool opened Memorial Day week-end.   It is free swim again this year, since the donation are continuing to coming in. They have a volunteer board at the pool for anyone who wants to volunteer their time for specific duties. 



Spiking Permit #10-04; Alma Crosbie; June 26, 2010

                    SP#10-05; Laurie Swanson; July 3, 2010

Moved by Dahlquist second by Buchtel to approve SP#10-04.  Aye: all.  Motion carried.

Motion by Dahlquist second by Whitney to approve SP#10-05.  Aye: all.  Motion carried.



Draw down requests:  Seco - $16,350.30 & BH Council - $1,875.00.  Motion by Whitney second by Buchtel to approve these requests.  Roll call vote.  Aye:  Buchtel, Dahlquist, and Whitney. Nay: none.  Motion carried.

Mr. Hall reported that the WRT equipment is working fine, and he is trying to hook up an alarm system to alert him when the bag is full.   



The costs associated with installing a 6 inch water main south to the County property was discussed.  If hiring the line installed it would be roughly $11.00 a foot.  The east side of the road is free of fiber optics except one area, the west side is full of fiber optics.  Pennington County Hwy Foreman, Duane Anderson said they are open to purchasing the pipe.  The Mayor will contact landowners on cost sharing line.  Mr. Torrey, Mr. Rask, and Mr. Flint, who are opposed to the City laying the line, spoke to the Council with their concerns.  They do not see the economic benefits to the City to cost share in this line.  Ordinance number 10-02, amendment to cost sharing water mains for other taxing entities was introduced.  Councilman Dahlquist pointed out that this ordinance is a separate issue from the south water main the County is speaking about.  After much discussion, it was moved by Dahlquist second by Buchtel to table this subject and Ordinance Number 10-02 until a full council is present.  Aye: all.  Motion carried.



Ordinance Number 10-03 received its first reading.  This ordinance allows golf carts on municipal streets.  The Council discussed the pros and cons and it was moved by Whitney second by Buchtel to approve the first reading of Ordinance Number 10-03.  Aye: all.  Motion carried.



Ordinance Number 10-04 received its first reading.  This ordinance allows the Council to be paid anywhere from 2 month to 12 month increments, at their discretion. Motion by Buchtel second by Dahlquist to approve the first reading of Ordinance Number 10-04.  Aye: all.  Motion carried.



Steve’s Superstore Inc.; 16098 Hwy 1416; Lots 1 & 2 AR Vieths Subdivision SE ¼ SE ¼; Sec. 30; T2NR11E BHM; retail on-off sale malt beverage.

The Hall; Daniel P. Hall; 412 S. “A” Ave; Block 1, Lots 3,4,5, Sec. 31, Original Twn, T2N R11E BHM; retail on-off sale malt beverage.

Since no objections were received at the public hearing it was moved by Dahlquist second by Buchtel to approve these malt beverage licenses the 2010-2011 licensing period.  Aye: all. Motion carried.



Discussion followed on the costs associated with doing a hydrology study to put a culvert across Main street at Ash Street.  The Council felt that changes cannot be made without prior approval of FEMA, due to the flood map we currently have that keeps the majority of the City out of the floodplain.


Other items discussed:

1.      Three claims will be filed with the insurance company, due to basement sewer damage.

2.      Mr. Hall would like to smoke test for leaks in the sewer system some time this fall.

3.      Need to find the easement on the secondary channel south of Pine to see if any fill is allowed.

4.      The Mayor will contact Anthony Carbajal, Emergency Management coordinator, about the ambulance and fire sirens that citizens continue to complain about.



Motion by Dahlquist second by Buchtel to go into executive session at 7:15 p.m. to discuss the Sheriff contract. Aye: all.  Motion carried.  The Council came out of executive session at 7:35 p.m.  No motions were made, and the Council instructed that negotiations continue with the issues they spoke of.


Being no further business the Mayor adjourned the meeting at 7:37 p.m.





(Seal)  Meri Jo Anderson, Finance Officer