New Underwood, South Dakota

MINUTES OF THE

NEW UNDERWOOD CITY COUNCIL

A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on January 5, 2011.  Present were: Councilmember’s: Rikka Buchtel, Jackie Dahlquist, Michael Green, and Joe Whitney.   Also present: Dir. Public Works Greg Hall, Public Works Supervisor John Bale, Finance Officer Meri Jo Anderson, Deputy McPherson, John & Rhonda Torrey, Ron Racicky, Chuck Dockter, Wes Flint,  and Cris Allen.  The meeting was called to order by Council President Green.

AGENDA

Moved by Dahlquist second by Whitney to approve the agenda.  Aye: all. Motion

carried.

MINUTES                                                               

Moved by Dahlquist second by Buchtel to approve the December 14, 2010 minutes. Aye: all.  Motion carried.

FINANCIAL REPORT & BILL LIST                                                                                  

The financial reports, bill-list and vouchers were presented.  Motion by Whitney second by Buchtel to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

December bills payable December 31, 2010

GENERAL FUND                                                                                        

Salaries – Finance -1634.93, Public Works - 2956.57, Council -563.33; Merchant Bank (visa charges) – 50.80; IRS – EFTPS (Dec) – 1433.84; SD Retirement (Dec) – 701.61; WREA (Service) – 1598.68; Golden West  (Service) – 332.92; RC Landfill (dump fees) – 1883.28; SD State Treasurer  ( Sales Tax) – 235.05; Steve’s (fuel) – 406.87; ELAN (motel, parts, stamps, shop supplies, manuals) – 1346.73; NU Post (publishing) – 106.89; Penn. Co. Highway (fuel) – 76.89; Sam’s Club (toner) – 70.60; BH Agency (Insurance) – 6831.00; SD Public Assurance Alliance (2011 liability)  - 7194.46; Dakota Business Center (toner) – 149.78; Betsy Hoffman (clean CC) – 90.00; Dianne Trullinger (clean CC & PW 4^th qr) – 160.00; Northern Truck (latch assembly) – 80.15; Ione Wolf (reimburse – toner) – 24.97; SD Fed. Prop. (shop supplies) – 27.00; Racicky Ditching (plumbing supplies) – 30.74.  TOTAL: $27987.09.

WATER FUND                                                                                             

Salaries - Finance -1634.92, Public Works – 2914.76; IRS – EFTPS (SS & FWT) – 1321.33; Wellmark (ins.) 1952.72; SD Retirement (Dec) – 694.41; WREA (Service) – 481.03; Elan (bags) – 168.50; WRT (monthly radium removal charge) – 1912.50; Paul’s Electric (motor saver well #2) – 839.83; Hawkins (chemicals) – 695.04; One Call (locate tickets) – 3.15; Omni Site (alarm) – 23.00; Energy Labs (testing) – 115.00; DENR (exam) – 10.00.  TOTAL: $12766.19

SEWER FUND

Salaries – Finance -1634.92, Public Works – 2820.44; IRS - EFTPS (SS & FWT) – 1304.38; SD Retirement (Dec) – 679.45; WREA (service) – 63.35; Omni-Site, Inc. (alarm) – 23.00; Paul’s Electric (LS relay switch) – 120.27; SD DENR (waste water fee) – 50.00; Alltell (service) – 114.75.  TOTAL: $6810.56

PUBLIC WORKS

Mr. Hall presented his written semi-monthly report.  He thanked the Council for the grader tires and said they worked great the last storm.  The cylinder on the snow plow may need by-pass.  The debris going down to the lift station was discussed.

LAW ENFORCEMENT

Deputy McPherson presented written monthly report.  DARE will start January 20, 2011 and Tri County meetings started Jan. 4^th. 

SPIKING PERMIT

SP#11-01; Saddle Tramps; January 8, 2011

SP#11-02; American Legion; February 6, 2011

Moved by Dahlquist second by Whitney to approve these permits.  Aye: all.  Motion carried.

PENNINGTON COUNTY HIGHWAY WATER AVAILABILITY REQUEST

A signed water availability request and letter were received from Pennington County highway to obtain water south of the City on the land the County owns.  The County will pay for materials in the amount of $7,850.00 and the availability fees and impact fees of $1,750.00 that are due to the City.  They will also grant the City a utility permit to install the water line in county right-of-way along 161^st Ave.  The Council needed more clarification on the materials list and if this includes boring.  They also would like an estimate of man hours and machine to know the cost to the City to lay this line.  Motion by Dahlquist second by Buchtel to table this request until the necessary information is obtained.  Aye: all.  Motion carried.

MOBILE HOME PARK ORDINANCE

Ordinance Number 11-01 received its second reading. 

ORDINANCE NUMBER 11-01

ARTICLE IV SECTION XI

AN ORDINANCE TO AMEND ARTICLE IV PLANNING & ZONING; SECTION XI; MOBILE HOME PARKS

BE IT ORDAINED by the Common Council for the City of New Underwood that Article IV Planning & Zoning; Section XI Mobile Home Parks be amended to add:

13. The mobile home must be at least ten feet wide; finished quality siding (wood, vinyl, metal – no plywood or OSB); have a peaked roof (does not have to be a factory installed peaked roof).

  (Seal)                                                                               Michael Green, Acting Mayor  

Meri Jo Anderson, Finance Officer                                                   

First reading: December 14, 2010

Second reading:  January 5, 2011

Publish date:  January 13, 2011

Effective date:  February 3, 2011

Moved by Buchtel second by Dahlquist to approve the second reading of Ordinance Number 11-01.  Roll call vote.  Aye: Buchtel, Dahlquist, Green, Whitney.  Motion carried.

COMMUNITY CENTER IMPROVEMENTS

Acting Mayor Green felt that some valid concerns were brought to the about the maintenance of the Community Center.  The cost to do the floor with the floating tiles is from $11,500.00 to $14,500.00 depending on the color.  This improvement cannot be done right now, but he would like to see it in the budget next year.  Councilman Dahlquist suggested the Council do a walk through and set up a prioritization list.

MAYOR VACANCY

Acting Mayor Green reported the vacancy in the Mayor’s office would be filled as prescribed by SDCL 9-8-2 and asked if any of the elected officials were interested in filling this vacancy until the next election.  Moved by Whitney second by Buchtel to appoint Councilman Jackie Dahlquist as Mayor until the April 12, 2011 election.  Roll call vote.  Aye:  Buchtel, Green, & Whitney. Abstain:  Dahlquist.  Motion carried.

The Finance officer administered the oath of office to the new Mayor.  Mayor Dahlquist thanked them and explained that the election will be for a one year term to finish out Mayor Whites term.

ABATEMENT

Motion by Green second by Buchtel to take a favorable action the abatement for the roping club abatement, since the barn is tax exempt, because it is City property, and authorize the finance officer’s signature on this abatement.  Aye: all.  Motion carried.

WARD 1 VACANCY

Since the Council had appointed Councilman Dahlquist as Mayor this creates a vacancy on the Council in Ward one.  Anyone interested in serving on the Council should contact City Hall or a councilman and attend the January 19 meeting to discuss their interest with the Council.  The Council plans on making the appointment that night.

EXECUTIVE SESSION & BUILDING PERMITS

Motion by Green second by Buchtel to table the building permits and executive session, since they were not needed.  Aye: all.  Motion carried.

Other items discussed:

1. Street Signs.  The county is replacing the ones on 1416 & 161 Ave.
2. Van will be tagged that has been sitting on Main Street.

Being no further business the Mayor adjourned the meeting at 6:40 p.m.

(Seal)  Meri Jo Anderson, Finance Officer