New Underwood, South Dakota

......a good place to be!

Minutes May 7, 2008




A regular meeting of the New Underwood City Council was held on May 7, 2008 at 6:00 p.m. in the City Hall.  Present were: Mayor Benita White, Councilmembers: Michael Green, Tyler Richter, John Torrey, and Jack Trullinger.  Also present:  Fin. Officer Meri Jo Anderson, Lt. Brubukken, Chad Feldman, Tralice Ellis, Matt & Laurel Venhuizen, Shirley Richter L’Esperance, Linda Graham, Joe & Dena Whitney,  Marvin Rask, Cris Allen, Brian Johnson, Linda Foster, Jennifer Printz, Tony Ascrizzi, Wes Flint, Connie Arneson, Sabrina Schmidt, and Mary Stiefvater.      



The Finance Officer administered the oath of office to Mayor White as she begins her new term.

The Mayor administered the oath of office to the Finance officer and then to Alderman Torrey, starting his next two year term & newly elected Alderman Trullinger. 

The Mayor and Council wanted to acknowledge and thank Jackie Dahlquist for her eight years of service to the City and commend her on the fine job she did here and for her active involvement in the State Municipal League association. 



Moved by Green second by Richter to approve the amended agenda.  Aye: all. Motion carried.



Moved by Torrey second by Richter to approve the April 16, 2008 minutes as presented with the following correction: Torrey voted nay on the first reading of Ordinance Number 08-01.  Aye:  all.  Motion carried.   


FINANCIAL REPORT & BILLIST                                                                                   

The Finance Officer presented the financial reports, bill-list and vouchers.  Motion by Richter second by Trullinger to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

April bills payable May 7, 2008

GENERAL FUND                                                                                        

Salaries – 6545.48; FWB (Dep. Books) – 22.00; Sabrina Schmidt (CC cleaning) – 122.00; Kay McKee (election worker) – 100.00; Connie Carmichael (election worker) – 100.00; Donna Rankin (election worker) – 100.00; Marvin Rask (repair GMC) – 150.00;  First Western Bank ( SS, FWT) – 1512.87; SD Retirement (Apr) – 611.48; WREA (Service) – 1190.78; Golden West (Service) – 323.44; SD State Treasurer  ( Sales Tax) – 248.46; RC Landfill (Dump Fees) – 2161.82; Dakota Care ( Insurance) – 2117.60; Penn. Co. Hwy Dept. ( Fuel Usage) – 475.21; ELAN (CC Chairs, rack; motel; paint, Supplies) – 2242.18; New Underwood Post (Publishing) – 262.08; Ron’s (Fuel) – 514.03; Pro-tech (computer repair) – 425.00; Klepetka Adv. Spec. Co. (centennial buckles) – 5138.34; Pennington County Sheriff’s Dept. (2nd qtr) – 9059.75; DeMersseman Jensen Christianson Lawyers (legal fees 2007) – 450.00; McGas (exchanging stoves CH to CC) – 130.75; Ace Hardware (SD Flag CC) – 34.99; SD Fed Property (pail, dust pan, tape, strainer pan) – 23.50;  Pool & Spa (valkem) – 87.00; Govt. Finance Officer’s Assoc. (Municipal Clerk School) – 249.00; Chad D. Feldman (mileage) – 140.00; Kristi Lemke (cc cleaning) – 128.00.   TOTAL: $34665.76.

WATER FUND                                                                                             

Salaries – 3936.50; Meri Jo Anderson (reimburse postage stamps) – 39.57; First Western Bank (SS, FWT) – 1087.24; SD Retirement (April) – 623.46; WREA (Service)– 775.17; Energy Laboratories (rad tests) – 400.00; Mid Continent Testing (water tests) – 743.00; DSG (water assembly) – 157.50; Hawkins (chemicals) – 2351.40.  TOTAL: $10113.84. 

SEWER FUND                                                                                             

Salaries – 124.42; WREA (Service) –49.25; Alltel (Service) – 115.64; Omni-site (alarms) – 40.00; Holiday Inn (Chad School) – 128.00.    TOTAL: $457.31.



Lt. Brubbenken  presented the written monthly report and answered questions from the Council.



The Mayor reported she is still working on the forestry grant for the new trees in the park and for moving the tree by the new city hall.  She also reported that Ruth Ekern has agreed to volunteer her help with the care of the trees.



Cris Allen reported she is filling the pool and it should be full tomorrow.  She had to do some minor repairs on the inlet pipes and had to plug two of them, which will have no bearing on the efficiency & performance of the pool.  She used valkem on the cracks. There is a fresh coat of paint on the pool and the black lines have been painted.  Tammy & Roger Bills purchased the white paint for the pool and the siding for the south side of the awning.  Ms. Allen told the Council about a new type of solar blanket she is trying out that is a liquid.  Public Works Dept. will be installing a new countertop in the concession stand prior to opening day which is May 23rd.  She requested a portable oxygen tank be purchased as the Council had discussed last year.  It was decided that the ambulance dept. may have one that the pool can use.



Tralice reported that the schedule for the centennial is almost complete and now fine tuning things start.  She questioned whether the old City Hall building will still be there so we could set up a food court in the garage.  Discussion followed about using the old building verses the new shop.  The Council agreed they would speak to the Dir. of Public Works before any decision can be made. 



The Attorney stated that once the rural water ordinance is passed a separate agreement with Engelhart is not necessary.  Mr. Nooney said we will need a letter from the homeowners association stating they intend on joining our municipal system, and then restrictive covenants on the land can be prepared stating they must petition for annexation when they become contiguous.  Motion by Richter second by Green to lock in the current availability fees and impact fees for Engelhart.  After discussion, the motion was amended by Richter to lock in the current rate for availability fees and impact fees for Engelhart Association for one year.  Second by Torrey.  Roll call vote.  Aye:  Green, Richter, Torrey, and Trullinger.  Nay: none.  Motion carried.





Ordinance Number 08-01 received its second reading.





BE IT ORDAINED by the New Underwood City Council that the following amounts be appropriated to the 2008 budget to meet the obligations of the municipality:  101/419.2/436 General Gov’t. Bldg. - $99,000.00.  Means of finance: loan monies.



                                                                                    Benita R. White, Mayor



Meri Jo Anderson, Finance Officer


First reading:  April 16, 2008

Second reading:  May 7, 2008

Publish Date:  May 15, 2008

Effective Date:  June 4, 2008


Motion by Richter second by Green to approve Ordinance Number 08-01.  Roll call vote.  Aye:  Green, Richter, and Trullinger.  Nay:  Torrey.  Motion carried.  Torrey voted nay since he still feels that budget wise we should not have completed the building.  Councilman Green explained that the pro to completing the building now, is that prices continue to spiral up and no money is saved waiting.



Councilman Trullinger nominated Councilman Green for Council President.  Motion by Trullinger second by Torrey to appoint Councilman Green as Council President. Aye:  All.  Motion carried. 

Councilman Green nominated Councilman Richter as Council Vice President.  Councilman Trullinger nominated Councilman Torrey.  A vote was taken.  With Councilman Green, Richter, and Torrey voting for Richter.  Councilman Trullinger voted for Torrey.  Councilman Richter was declared Council Vice President.



Motion by Richter second by Green to appoint the New Underwood Post as our legal newspaper.  Aye: all.  Motion carried.



Motion by Richter second by Trullinger to designate First Western Bank and SD Public Funds Investment Trust as official depositories.  Aye: all.  Motion carried.



Ordinance Number 08-02; rural water ordinance; first reading.  Motion by Richter second by Trullinger to accept the first reading of Ordinance Number 08-02.  Aye:  Green, Richer, and Trullinger.  Nay:  Torrey.  Motion carried.




The Mayor made the following recommendations for appointments & designations:

        1.   Dir. of Public Works – Gregory A. Hall

        2.   Finance Officer – Meri Jo Anderson

        3.   Attorney – John Nooney

        4.   City Engineer – Greg Wierenga

5.      Law Enforcement - contract Penn. Co.

6.      Aquatic Director – Cris Allen

7.      Community Center Committee – Cris Allen, Vanessa Green, and other members.

Moved by Richter second by Trullinger to approve the Mayors recommendations for appointments and designations.  Aye: Green, Richter, Trullinger.  Nay:  Torrey.    Motion carried.  Councilman Torrey voted nay because he opposes the law enforcement contract with Pennington County.



The Roping Club requested permission to burn posts at the Rodeo Grounds, if the person who wanted them does not take them.  These posts are treated, so the Council had a problem with allowing the burning of them.  Mr. Ascrizzi stated he would take some of the posts if they are not all spoken for.  Motion by Trullinger second by Torrey to deny this request.  Aye: all.  Motion carried.



Shirley Richter L’Esperance; Request Open Container - May 31, 2008; funds raised go to breast cancer foundation.  The streets would have to be blocked off from Bank to Elm St. for pedestrian safety.  After discussion it was moved by Trullinger second by Torrey to allow open container outside the Community Center, on City Property around the park and the swimming pool area and the Community Center.  Aye:  all.  Motion carried.



The kindergarten celebration will be held May 14, 2008 in the Community Center.  There will be 16 students honored.  Several gift donations from local businesses  have been received at City Hall.



Complaints on dogs running at large were received from citizens in attendance.  One citizen was bitten last week and questioned what can be done about the dog problem.  Suggestions from the citizens and the Council were discussed. The Council decided that the following possible solutions will be tried to control the dog problem. The Public Works Dept. will call City Hall when they see dogs running at large and can identify the owner of the offending dog.  This will be reported to our police officer who will then deliver a citation to them on the County Ordinance.  Also citizens who see dogs running at large may come to City Hall and sign a complaint if they know the owners, and a citation will be given to the dog owner.  The dog owners will be required to go to court.

It was also suggested that a blanket mailing reminding people of City Ordinance that does not allow animals to run at large.







At the west end of Pine Street is a private drive that people use as a street.  Snow removal on this small section was questioned by Sabrina Schmidt.  The Council agreed they could not set a precedent of doing snow removal on this street, because there are other private drives in New Underwood.  Discussion on changing this to dedicated right of way followed, but there is not enough room to dedicate that wide of an area.  The city will only remove snow from this section if it is advantageous to the City to do so, i.e. can’t get through a drift on one of our streets from anyway, but that direction.  She stated she understood.



BP#08-08; Robert Row; 502 E. Pine; deck

     #08-09; Kurt Wolken; 501 E. Pine; shed   

     #08-10; Charles Schaff; 516 S. “A” Ave.; move off mobile home

Moved by Torrey second by Richter to approve these permits as long as they meet set backs.  Aye: all.  Motion carried.



  1. The Dir. of Public Works was not in attendance, since he was in surgery today.
  2. Chad Feldman passed his wastewater collection certification.
  3. A letter from Natural Resources Conservation Service on the dike west of the City was received.  The Dir. of Public Works will set up a time to do an inspection of the dike with them. 
  4. Local recycling is now available if we purchase recycling containers.  Jerry Wright sent a brochure of sample containers.  The cost to the City would be the container, the collection, and the transportation to the facility in Rapid City.
  5. Prices on a storage shed for the City Hall will be obtained.
  6. Councilman Richter will get us a name of someone who deals with Commercial doors to get a price on new entrance doors for the Community Center.
  7. A complaint on a goat on the west side of the City.  A letter will be sent to the owner to abate this nuisance.
  8. Culvert question.  Public Works will install, citizens pay for the culvert or supply the culvert.


Being no further business the Mayor adjourned the meeting at 8:57 p.m.



(Seal)  Meri Jo Anderson, Finance Officer