New Underwood, South Dakota

......a good place to be!

Minutes September 5, 2007




A regular meeting of the New Underwood City Council was held on September 5, 2007 at 6:00 p.m. in the Community Center.  Present were: Mayor Benita White, Councilmembers: Jackie Dahlquist, Michael Green, and John Torrey. Absent:  Tyler Richter.   Also present:  Fin. Officer Meri Jo Anderson, Dir. of Public Works Greg Hall, Officer Johnston, Lt. Mueller, Tralice Ellis, Cris Allen, Tony Ascrizzi, Bob Hall, Al Ackerman, Linda Foster, Jenny & Eric Printz, Harry Jensen, and Sheila White. 



The Sealed bids on the cold storage building were opened and read at 6:00 p.m. Two bids were received as follows:  Professional Assembly Systems - $54,977.65; Cleary - $59,109.00.  Some discussion on the specifications followed.



A hearing for a retail (on-off sale) Malt Beverage licenses for The Hall (Robert C. & Daniel P. Hall – 412 S. “Ave.) was held at 6:10 p.m. No one presented themselves to object to this malt beverage license. The Mayor adjourned the hearing at 6:15 p.m.



A public hearing on transferring one each Package and Retail liquor license from Randall H. & Kathryn S. Madsen to BMW Enterprises, Inc (Lance Warren) was held at 6:15 p.m.

No one presented themselves to object to this transfer. 



Moved by Green second by Dahlquist to approve the amended agenda.  Aye: all. Motion carried.



Moved by Dahlquist second by Torrey to approve the Aug. 15, 2007 minutes as presented.  Aye:  all.  Motion carried.    


FINANCIAL REPORT & BILLIST                                                                                  

The Finance Officer presented the financial reports, bill-list and vouchers.  Motion by Dahlquist second by Torrey to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

August bills payable September 5, 2007

GENERAL FUND                                                                                        

Salaries – 7777.03; Meri Jo Anderson (reimburse pool concessions) – 532.51;  Benita White (reimburse chairs for CC) – 50.40; First Western Bank ( SS & FWT) – 1658.47; WREA (Service) – 1272.35; Golden West ( Service) – 230.83;  SD State Treasurer          ( Sales Tax) – 190.26; Rapid City Landfill ( Dump Fees) – 1795.87; Dakota Care ( Ins.) – 1111.25; Rons (Fuel) – 482.33; Janice Jensen (CC Cleaning) – 40.00; Bev Taylor (CC Cleaning) – 56.00; ELAN (Parts, Postage, Office Supplies)  – 1235.78; Penn Co. Hwy Dept. ( Fuel Usage) – 367.13; NU Post (publishing) – 301.64; SD Retirement (August) – 473.73;  Adams Machining (Parts) – 48.41;  McGas (Propane) – 10.00;  Jenner Equipment (Fuel Cap) – 8.55;  BH Insurance ( Premium on New Bldg.) – 132.00; Coca-Cola (Product for SP) – 250.00;  Great Western Tire (Tires/Autocar) – 674.88;  Hills Material (Chip Seal) – 6503.68;  J & J Asphalt (Chip Seal) – 297.00;  Pete Lien ( Chip Seal) – 1815.58;  Lee Phillips (Gravel Hauling) – 167.94;  SJ Madsen Trucking (Gravel Hauling) – 160.71;  Mark Phillips (Gravel Hauling) – 82.59;  Larry Phillips (Gravel Hauling) – 81.81;  DARE (Donation) – 100.00;  Pool and Spa Center      ( Repair, Labor, Chemicals) – 1371.17;  SD Dept. of Revenue (Malt Beverage) – 125.00;  Tines Construction (Concrete) – 317.62.  TOTAL: $29722.52.

WATER FUND                                                                                             

Salaries – 3341.74; WREA (Service) – 1360.44; First Western Bank (SS & FWT) – 923.64; SD Retirement (August) – 472.71; MidContinent (Water Test) – 48.00; Hawkins (Chemicals) – 922.50; Dakota Supply Group ( Meters)- 98.94;  Michael R Holloway (Mileage) – 64.24; Dakota Care (Insurance) – 790.43;  Omni-site (Alarms) – 56.00;  Northwest Pipe Fittings (Parts) – 30.60.  TOTAL: $8109.24. 

SEWER FUND                                                                                             

Salaries – 3242.51; First Western Bank (SS & FWT) – 908.36; SD Retirement System (August) – 486.22; WREA ( Service) – 53.81; Altell ( Service) – 115.64; One Call Systems (Service) – 4.00  TOTAL: $4810.54.


Tsgt. Sean P Roche (Refund) – 35.01;  Lorraine Jewett (Refund) – 50.00. 

TOTAL: $85.01.



The Dir. of Public Works reported he had hired a new man, Chad Feldman, to train for the position of Assistant Dir. Of Public Works, he will start employment in about two weeks.



The walk bridge on Ash will be repaired as soon as time allows, and the other walk bridges will be inspected.



Lt. Brian Mueller & Officer Bruce Johnston presented the written monthly report and went over some of the incidents included in it in more detail.



The Hall; 412 S. “A” Ave; Blk. 1 Lots 4 & 5, Sec. 31, T2N R11E BHM; retail on-off sale Malt Beverage.

Since no objections were received at the public hearing it was moved by Dahlquist second by Torrey to approve this malt beverage license for the 2007-2008 licensing period.  Aye: all. Motion carried



Transfer:  from Randall & Kathryn Madsen to BMW Enterprises, Inc; Rumors; Blk. 6 Lots 10,11,&12, Sec. 31, T2N R11E, BHM; Lic. #RL5755 & #PL4788.

Motion by Torrey second by Green to approve this transfer, since no objections were received at the public hearing.  Aye: all.  Motion carried.



The Mayor reported that Janice Jensen will retire from her cleaning duties at the Community Center at the end of the month, since the hours needed do not fit with her schedule at this time.  Possible people to fill this opening were suggested.

It was suggested that the Council consider raising the wages of cleaners for the Community Center in the future. The Council said they will evaluate the pay scale.



Letters were sent to affected property owners on removal of dumpsters on the Streets.  Some of those contacted have called City Hall and do not want the dumpsters removed or the garbage collection changed.  After more input is received from these citizens the Council will reevaluate what to do at the Sept. 19th meeting.



Cris Allen reported the swimming pool is closed.  She will be giving a Lifeguard Course on Sunday Sept. 9th to certify at least two red cross lifeguards for next year.  Councilman Torrey questioned requiring these guards to commit to more than 20 hours at the Sami Jo Pool, since we do the training.  Ms. Allen responded that she got the schooling, certification, and training to certify lifeguards on her own time and money, not at the City’s expense as she has reported before.  And if we take them elsewhere to be certified the City must pay $150.00 per participant, she could also require this, but she wants to make sure we have enough guards for the next year – it isn’t costing the City anything, but the use of the pool one day.  She also explained that if someone finds out they do not like lifeguarding after starting you do not want to make them do it.

The bee sting incident at the pool on Saturday was also reported by Cris Allen. The owners of the bee plant have been contacted and are more than willing to find suitable solutions for bees looking for water during these drought conditions.  The Council agreed that getting oxygen and an epi pen at the pool for the next season be pursued.

The need to have the Ambulance Service up and running again was also discussed at length with input from the Citizens in attendance.



The bids on the cold storage building were discussed.  The Mayor said you can either accept the lowest responsible bid, reject the bids and rebid it, or take more time to consider the bids.  Motion by Torrey second by Green to wait until the next meeting to award the bid.  More discussion on the motion followed.  Call for vote.  Aye:  Green & Torrey.  Nay:  Dahlquist.  Motion carried.  (Dahlquist was ready to award.)




City Engineer Greg Wierenga has written the proposal and is getting quotes to pull the pump and locate and test zones to try to isolate the radiological problem.  He also added the City’s name to a list to be a recipient of grant monies through the Bureau of Reclamation to drill a new well.  Correspondence from the Governor and to the Governor from the City on this possible grant were presented to the Council.

He is still working on the feasibility study with new data staff gave him last week.  

Linda Foster reiterated that Engelhart Estates is willing to work with the City on a joint venture to get water to their development.  



The Finance Officer presented the 2008 budget figures to the Council from input received at the public hearing.  The Mayor and Council took out the added $70,000.00 for the secondary line and had the first reading of Ordinance Number 07-05 for the 2008 Budget.  Motion by Torrey second by Dahlquist to approve the first reading of Ordinance Number 07-05.  Roll call vote.  Aye: Dahlquist, Green, and Torrey. Nay: none.  Motion carried.



BP#07-22; Jerry Cook; 418 S. “A” Ave; Storage Shed (extension 05-27)

BP#07-23; Tyler Richter; 108 S. “C” Ave; Move on Mobile Home

BP#07-24; Bill Gillen; 313 S. Monroe; Sun Porch & Deck

Motion by Torrey second by Dahlquist to approve permits 22 through 24.  Aye: all.  Motion carried.

A permit for fill is needed on Mr. Gillen where he was going to put a carport in the future.



Resolution number 07-08 was introduced. 




BE IT RESOLVED by the New Underwood City Council that the following property be declared surplus to be sold:


1.  Propane Furnace 75,000 BTU

2.  Propane Furnace 125,000 BTU

3.  Propane Furnace 125,000 BTU

4.  Dehumidifier

5.  Office Chairs  (12)

6.  Electric Buffers (2)

7.  Portable Swamp Coolers (5)

8.  Kent Floor Stripper

9.  Tires 1600 X24

10.  Taylor Ice Cream Machine

11.  Rock-Ola Jute Box Princess Deluxe

12.  3 Walled fuel tank 500 gallon

13.  Plastic Spiral Slide & Monkey Bars


Dated September 5, 2007

                                                                                Benita R. White, Mayor


Meri Jo Anderson, Finance Officer


Motion by Green second by Dahlquist to approve Resolution Number 07-08.   Roll call vote.  Aye: Dahlquist, Green, and Torrey.  Nay: none.  Motion carried.



  1. The first meeting in October will be Monday Oct. 1 due to a conflict with the SDML Convention.      
  2. Youth Boxing at the CC request.  Council agreed that the requester should approach the CCC about this, and contact the insurance agent with liability issues. 
  3. A complaint was received that some of the students are going the wrong way on the one way street.  The Penn. Co. Sheriff will take care of this problem.
  4. The Mayor gave an update on the Centennial Planning Committee.  The next meeting is Sept. 11th. 
  5. It was suggested by citizens that the Labor Day Committee clean up a little more after the celebration. 
  6. The Mayor & Department Heads may be attending a Mitigation Conference in November.
  7. The Finance Staff will be attending the Municipal League Conference in Aberdeen in October.
  8. A citizen requested the City change their ordinance to have a reduced rate for users who use less than the minimum.  The Council did not want to do this.


Being no further business the Mayor adjourned the meeting at 8:05 p.m.




(Seal)  Meri Jo Anderson, Finance Officer