New Underwood, South Dakota

......a good place to be!

Minutes March 2, 2021

MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL

A regular meeting of the New Underwood City Council was held at 6:00 p.m. at City Hall on March 2, 2021. Present were: Mayor Teresa Hall, Council members: Larry Graham, Tara Richter, Tera Hockenbary and Kathy Trullinger. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Caleb Dustman, Tyler Richter and Sgt. Harkins. Absent: Tim Hall. The meeting was called to order by Mayor Hall with the Pledge of Allegiance following.

AGENDA

Motion by Richter second by K. Trullinger to approve the agenda. Aye: all. Nay: none. Motion carried.



MINUTES

Moved by Graham second by Hockenbary to approve the minutes for February 16, 2021 with the correction to the Supplemental Budget Ordinance #20-01 to #21-01. Aye: all. Nay: none. Motion carried.



FINANCIAL REPORT & BILL LIST

The bill-list, savings sheet, monthly revenues and savings sheets were presented. Motion by Richter seconded by Hockenbary to approve the financial reports and the following warrants. Aye: all. Nay: none. Motion carried.

February bills payable March 2, 2021

GENERAL FUND

First Data (card fees) – 58.87; First Interstate Bank (NSF fees) - 8.00; Onsolve (CodeRED fees) - 1575.00; Salaries: Mayor – 461.75; Council – 692.62; Cleaner – 71.75; HPSD (insurance) -598.86; IRS-EFTPS (SS-FWT) – 207.80; City of Rapid City (Jan. dump fee remainder) – 191.16; City of Rapid City (Feb. dump fee) – 1159.35; WREA (Feb. Service) – 2315.50; Golden West (phone/internet) – 303.12; SD State Treasurer (Sales Tax) – 440.93; Pennington County Courant (publishing fees) – 120.39; Grimm’s Pump (air hose equipment) - 142.46; Kieffer Sanitation (roll off) – 160.00; SD Dept of Labor & Reg- (reemployment) - 35.80; McGas (propane) - 487.27; Meri Jo Anderson (consulting fee) – 736.00; Mastercard (CH, shop, CC supplies) – 1879.98; Brown’s Small Engine (fuel line) – 3.76; Knecht Home Center (shop) - 36.24; MARC (pool chemicals) – 933.30 TOTAL $12619.91

WATER FUND

WREA (Feb. Service) – 878.03; Racicky Ditching (Janklow water break) - 1914.62; SD One Call (message fees) - 57.75; WRT (Base treatment) - 2275.88; Omni Site (alarm) – 25.00; Hawkins (chemicals) – 1037.70 TOTAL $6188.98

SEWER FUND

Finance Office – 3130.24; Public Works – 4795.42; SDRS (retirement) - 1123.36; AFLAC (insurance) - 114.66; IRS-EFTPS(FWT-SS) - 2574.48; HPSD (health ins.) – 1796.58; WREA (Feb. service) – 115.04; Omni-Site, Inc. (alarm) – 25.00; MARC (lift station cleaner) – 247.06 TOTAL: $13921.84



ANNUAL REPORT

The Finance Officer presented the 2020 annual report to the Council. Motion by Graham second by Hockenbary to approve the 2020 annual report, publish in the legal newspaper and forward it to the State Dept. of Legislative Audit. Aye: all. Nay: none. Motion carried. (See below)



DIRECTOR OF PUBLIC WORKS

Motion by Hockenbary second by Richter to approve up to $1,000 for a new computer for public works. Aye: all. Nay: none. Motion carried.

Motion by Graham seconded by Hockenbary to approve the purchase of a metal detector. Aye: all. Nay: none. Motion carried.



MAYOR

The Wall Meats meeting dates have been postponed so it is not necessary to choose an alternate meeting date for the next meeting.
The District 9 meeting will be held March 31, 2021 via Zoom at 5:30 p.m. Councilors Hockenbary, Richter, K. Trullinger and Mayor Teresa Hall plan to attend.
LAW ENFORCEMENT

Sgt. Harkins presented the monthly report. He informed us that if the City ever started a Facebook page, he would have the Deputies post public notices on it.



SUPPLEMENTAL BUDGET ORDINANCE

Supplemental Budget Ordinance #21-01 received its second reading.

ORDINANCE #21-01



SUPPLEMENTAL BUDGET ORDINANCE



BE IT ORDAINED by the New Underwood City Council that the following amounts be appropriated to the 2021 budget to meet the obligations of the municipality: Water 601/433.4/426 (Supplies and Materials) – $8415.00; Sewer 602/432/426 (Supplies and Materials) - $8415.00 Means of finance: unappropriated 2020 2nd penny tax funds.



Teresa Hall, Mayor

(seal)



Kristi Pritzkau, Finance Officer



First Reading: February 16, 2021

Second Reading: March 2, 2021

Publish date: March 11, 2021

Effective Date: March 31, 2021

Motion by Graham second by Hockenbary to approve the second reading of Supplemental Budget Ordinance #21-01. Roll call vote. Aye: Graham, Hockenbary, Richter and K. Trullinger. Nay: none. Motion carried.



ORDINANCE 21-02

Ordinance #21-02 received its second reading.

ORDINANCE #21-02



AN ORDINANCE TO AMEND ARTICLE IV. SECTION V. DEFINITION OF TERMS; ADD SETBACKS DEFINITION

Note: Underlines are additions



Rooming House - A building, other than a hotel, where for compensation and by prearrangement, five or more persons other than occasional or transient customers are provided with lodging.



Setback: The distance required in these regulations between the property line and the structure and/or building wall.



Sign - A structure or device designed or intended to convey information to the public in written or pictorial form.



(seal)

Teresa M. Hall, Mayor

Kristi Pritzkau, Finance Officer



First reading: February 16, 2021

Second reading: March 2, 2021

Publish Date: March 11, 2021

Effective Date: March 31, 2021

Motion by Graham second by Hockenbary to approve the second reading of Supplemental Budget Ordinance #21-02. Roll call vote. Aye: Graham, Hockenbary, Richter and K. Trullinger. Nay: none. Motion carried.



CECILIA LANE

Tyler Richter explained to the Mayor and Council that the excavator he needs to dig the sewer line in is still not repaired. He should know by next week if it will be fixed any time soon. Motion by Hockenbary seconded by Graham to extend the deadline to March 16, 2021. Mr. Richter will stay in touch with Mayor Hall and let her know what he finds out. Aye: all. Nay: none. Motion carried.



ORDINANCE #21-03

Motion by K. Trullinger second by Richter to approve the first reading of Ordinance #21-03 to amend Section XIV of the Zoning Ordinance to add the $750.00 deposit for skirting and steps within 30 days to make it consistent with Section XIII. Aye: all. Nay: none. Motion carried.



BUILDING PERMIT

Motion by K. Trullinger second by Hockenbary to approve Building Permit #21-05 for Tony Spicuglia to replace the existing chain link fence with a privacy fence. Aye: all. Nay: none. Motion carried.



SPECIAL LICENSE

Motion by Graham second Hockenbary by to approve SL #21-02 for Moe’s Bar and Grill at the Community Center for a wedding on June 19, 2021 but to not allow closure of A Ave. as this would set a bad precedent. Aye: all. Nay: none. Motion carried.



2020 DRINKING WATER REPORT

The 2020 drinking water report was presented to the Council. All results were within the acceptable standards. A copy of the report is available online at newunderwood.com and also at City Hall. Motion by Graham second by K. Trullinger to authorize Tim Hall’s signature on this report and return it to DENR. Aye: all. Motion carried.



OTHER ITEMS DISCUSSED:

Thank you to the Weishaar family for the generous donation to the food pantry at City Hall.
Two residents have paid their share of the water line break on Janklow.
The Mayor and Council welcomed Caleb Dustman as the new Fire Chief.
The Mayor and Council say thank you to Ronnie Racicky for his many years of service with the Fire Department and instructed to send a thank you card.
There will be no municipal election, since the incumbents were both unopposed.
After a question from Mr. Richter, he was told that there is a tear down permit required by the county if a structure is removed from a property. There is no charge for this permit.
Being no further business Mayor Hall adjourned the meeting at 6:27 p.m.



(Seal)



Kristi Pritzkau, Finance Officer

MUNICIPALITY OF NEW UNDERWOOD

STATEMENT OF RECEIPTS, DISBURSEMENTS AND CHANGES IN FUND CASH BALANCES

ALL FUNDS

For the Year Ending December 31, 2020

Special

Enterprise Funds

General

Revenue

Water

Sewer

Fund

Fund

Fund

Fund

Fund

Total

Cash Assets:

Cash in Checking Accounts

13,716.13









13,716.13

Change and Petty Cash











0.00

Passbook Savings

525,603.93

134,683.19

235,133.23

24,513.14



919,933.49

Savings Certificates

40,950.59









40,950.59

FIT

17,610.06

17,610.06

101 FUND CASH BALANCES

597,880.71

134,683.19

235,133.23

24,513.14



992,210.27

Municipal funds are deposited or invested with the following depositories:

First Western Bank

974,600.21

SD Public FIT

17,204.22

17,610.06

991,804.43

Receipts (Source):

311 Property Taxes

188,195.04



188,195.04

313 Sales Tax

81,946.55

81,946.59

163,893.14

320 Licenses and Permits

7,433.00



7,433.00

331 Federal Grants





0.00

335.1 Bank Franchise Tax

2,099.88



2,099.88

335.3 Liquor Tax Reversion

1,159.88



1,159.88

335.4 Motor Vehicle Licenses (5%)

7,977.91



7,977.91

338.2 County Highway and Bridge



0.00

Reserve Tax (25%)

2,791.18



2,791.18

331-339 Other Intergovernmental

0.00

Revenue (339)





0.00

341-349 Charges for Goods and

0.00

Services (341)

75,225.41



75,225.41

351-359 Fines and Forfeits (351)

507.32



507.32

361 Investment Earnings

674.27









674.27

362 Rentals

12,899.94









12,899.94

363-369 Other Revenues (369)

10,313.09









10,313.09

Enterprise Funds

380 Enterprise Operating Revenue



133,462.87

47,827.48



181,290.35

Total Receipts

391,223.47

81,946.59

133,462.87

47,827.48



654,460.41

Disbursements (Function):

411-419 General Government (414)

94,978.56



94,978.56

421 Police

50,928.00



50,928.00

423-429 Ambulance Public safety (429)

1,500.00



1,500.00

431 Highways and Streets (includes



0.00

snow removal & street lights)

89,590.10

50,942.24

140,532.34

432 Sanitation (includes garbage

& rubble sites)

61,870.95



61,870.95

451-459 Culture-Recreation (451)

48,738.64

33,375.00

82,113.64

Enterprise Funds

410 Personal Services



44996.87

43125.54



88,122.41

420 Other Expenses



50774.34

4121.40



54,895.74

426 Supplies and Materials



14709.66

3510.96



18,220.62

Total Disbursements

347,606.25

84,317.24

110,480.87

50,757.90



593,162.26

39101 Transfers In

11180.01









11,180.01

51100 Transfers Out



(42.03)

(10152.12)

(985.86)

( )

(11,180.01)

391.2 Borrowed Money

Radium removal system

Subtotal of Receipts, Disbursements

and Transfers

54797.23

(2412.68)

12829.88

(3916.28)



61298.15

Fund Balance

January 1, 2020

543083.48

137095.87

222303.35

28429.42



930,912.12

Restated Fund Cash Balance,

January 1, 2020

543083.48

137095.87

222303.35

28429.42



930,912.12

FUND CASH BALANCE,

December 31, 2020

597,880.71

134,683.19

235,133.23

24,513.14



992,210.27