Minutes April 5, 2018
MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on April 5, 2018. Present were: Councilmembers: Teresa Gossard, Larry Graham and Kathy Trullinger. Absent, Mayor Jack Trullinger, and Councilor Karin Shoemaker. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Deputy Jones, Dir. of Public Works Tim Hall, Dan Hall, Brandi Brassfield, Serena Rice, Shanon Vesknetz, and Tyler Price. The meeting was called to order by Council President Gossard.
AGENDA
Motion by K. Trullinger second by Graham to approve the agenda. Aye: all. Motion carried.
PUBLIC HEARING
Special License number 18-02; Corner Bar; Rodeo Grounds; June 11 & 25, 2018. No one presented themselves to voice any objections. Council President Gossard closed the hearing at 6:15 and reconvened the regular meeting.
MINUTES
Moved by K. Trullinger second by Graham to approve the March 15, 2018 minutes with the following correction; The District Meeting in Wall was on April 3, 2018, & to approve March 19, 2018 Equalization minutes as presented. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The financial reports, bill-list, monthly revenue, savings sheets and vouchers were presented. Moved by Graham second by K. Trullinger to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
March bills payable April 5, 2018
GENERAL FUND
First Data (visa charges) –36.79; Golden West Telephone (March. service) -289.36; City of Rapid City (Mar. dump fees) – 1125.72; Salaries – Mayor –361.75; Cleaner – 210.55; IRS-EFTPS –211.08; WREA (Service) –1888.73; NU Post (publishing) –349.79; SD State Treasurer (March Sales Tax) –347.06; McGas (propane CH) –308.12; MasterCard (garbage tote bottoms) –312.76; SDML (District meeting) – 90.00; SDRS (special pay plan) – 45.00; Post Prom (donation) – 100.00; Transource (pay loader) – 8000.00; SD Dept. of Revenue (license plates) – 56.75; Pennington County Sheriff (qtr. Law enforcement contract) – 12001.25; MARC (pool chemicals) – 1307.90; Meri Jo Anderson (financial consulting) – 1955.00; SODACE (reg. fee for conference) – 200.00. TOTAL: $37197.61
SPECIAL REVENUE FUND
Transource (pay loader) - $8,000.00. TOTAL: $8,000.00
WATER FUND
Finance Office –4652.91; Public Works – 6591.67; SDRS (retirement plan) 1548.18; IRS (SS & FWT) –3722.72; HPSD –1650.09; WREA (Service) –831.49; Aflac (ins.) –114.66; WRT (radium removal fee) – 2142.00; Omni Site (alarm) – 25.00; Hawkins (chemical) – 499.55; Harvey’s Lock Shop ( keys and lock for water shut off) - 30.99; Pool and Spa Center (water testing bottles) – 31.30. TOTAL: $21840.56
SEWER FUND
WREA (service) –109.45; Omni-Site, Inc. (alarm) – 25.00; TOTAL: $134.45
DIRECTOR OF PUBLIC WORKS
They have been locating the water line north of town for the new fiber optic cable that is to be installed soon.
Complaints on the smell of the lagoon have been heard. Mr. Hall is researching aerators to help with that smell.
LAW ENFORCEMENT
Deputy Jones presented the written monthly report.
COUNCIL PRESIDENT
The Mel Fernau Memorial Fund was used to purchase tables, chairs and a chair rack for the Community Center. Thank you to the family for the donation.
16056 229th ST.
Dan Hall acquired quotes for the boring of 161st St. to connect a 2” line vs. a 6” main to the water system. The quote to do the 2” line was $4,000.00 and he is willing to pay that amount towards the installation of the 6” main as his cost share. The Council requested that the Finance Office get quotes also to bore the 6” main for comparison at the next meeting.
ORDINANCE 18-02
Ordinance 18-02 received its second reading
ORDINANCE NUMBER 18-02
AN ORDINANCE TO AMEND ARTICLE III; UTILITIES; A. UTILITY ORDINANCE #1- WATER – SECTION 8
BE IT ORDAINED by the Common Council for the City of New Underwood that Article III; A. Utility Ordinance #1 Water; Section 8 add the following wordage to this section. (The underlined additions, and strikeouts deletions.)
SECTION 7. Any customer, prior to receiving any municipal utility service, shall deposit with the Finance Officer a utility deposit. The amount of the deposit will be $150.00. The dollar amount of this deposit can be changed by the Common Council by resolution after this amendment.
SECTION 8. The municipality reserves the right to discontinue service to any or all customers of the water system, without notice, when necessary for repairs or for nonpayment of bills or for disregard of rules and regulations affecting the service. When service has been discontinued for nonpayment of bills or for disregard of regulations, it shall not be resumed except upon payment of the bills and full compliance with the regulations,, amount to be determined by the Mayor, together with penalty fee of $20.00 or 20% of amount due, whichever is greater, per month thereon, and the payment to the City of a fee of $10.00 $25.00 for re-establishing service. If after regular business hours the charge will be $25.00 unless waived by a City Employee.
If account is two months past due, a late notice will be sent on the 15th. If account is not brought current by the 25th of the month last Wednesday of the month, the water will be shut off at noon that day, on the last day of the month, unless it is the week-end, then it will be shut off the following Monday. If a payment hasn’t been received within 90 days of the first past due bill, a payment of another deposit which is in addition to the current deposit, must equal the amount of the delinquent bill as well as payment in full of the amount due and all related fees, will be required to be reconnected to the service. The additional deposit can be reimbursed after two years of good standing if requested by the customer. This Ordinance shall apply to all current and future delinquent bills.
(seal)
Jack W. Trullinger, Mayor
Kristi Pritzkau, Finance Officer
First reading: March 15, 2018
Second reading: April 5, 2018
Publish Date: April 12, 2018
Effective Date: May 2, 2018
Motion by Graham, second by K. Trullinger to approve Ordinance # 18-02. Roll call vote. Aye: Gossard, Graham, and K. Trullinger. Nay: none. Motion carried.
SPRAYING THE PARK
Three quotes were received for spraying the park. Warne Chemical; weed spraying only; $560.00, S&B Lawn Care LLC; weed spraying three times and granular fertilizer in the spring; $479.25. The lowest quote was from Carefree Lawn & Sprinkler Inc.; weeds and granular fertilizer three times throughout the summer. Total - $396.00. Motion by Graham second by K. Trullinger to accept this bid. Roll call vote. Aye: Gossard, Graham, and K. Trullinger. Nay: none. Motion carried.
BUILDING PERMITS
Building Permit BP#18-02; Jessica Shauer; move off permit; 110 S. C Ave. Motion by K. Trullinger second by Gossard to approve this permit. Aye: all. Motion carried.
Building Permit BP#18-03; Jessica Shauer; move off permit; 402 S. B Ave. Motion by K. Trullinger second by Gossard to approve this permit. Aye: all. Motion carried.
Building Permit BP# 18-04; Moe’s Bar and Grill; change windows on addition; 415 S. A Ave. Motion by Gossard, second by Graham to approve this permit. Aye: all. Motion carried.
SPECIAL LICENSE
Special License SL#18-02; Corner Bar; Barrel Racing; Rodeo Grounds; June 11 & 25, 2018. Motion by K. Trullinger second by Gossard to approve this license. Aye: all. Motion carried.
Special License SL#18-03; Moe’s Bar and Grill; Benefit Supper and Dance; Community Center; April 13, 2018. Motion by Graham second by Gossard to approve this license. Aye: all. Motion carried.
RESOLUTION #18-04 Resolution #18-04 was introduced.
RESOLUTION NUMBER 18-04
WHEREAS a Plat of Lot 1 of Price Estates Subdivision and Dedicated Right of way for 156th Avenue, Formerly a Portion of the SW 1/4 of Section 21 Lying South of Interstate 90 Less Highway 14&16 R.O.W. (Utility and Minor Drainage Easement 10’ on all interior lot lines noted in Legend) T2N, R11E, BHM, Pennington County, South Dakota, (approximately 40.003 acres) was submitted for the purpose of examination and approval by the governing body, and
WHEREAS it appears that said plat conforms with the system of streets and alleys of the existing plat of said City and additions thereto, and that all municipal taxes and special assessments have been fully paid and that the plat of said lots had been executed according to law, and
NOW THEREFORE BE IT RESOLVED that a Plat of Lot 1 of Price Estates Subdivision and Dedicated Right of way for 156th Avenue, Formerly a Portion of the SW 1/4 of Section 21 Lying South of Interstate 90 Less Highway 14&16 R.O.W. (Utility and Minor Drainage Easement 10’ on all interior lot lines noted in Legend) T2N, R11E, BHM, Pennington County, South Dakota, (approximately 40.003 acres) was submitted for the purpose of examination and approval by the governing body, and the same is hereby approved and the Finance Officer of New Underwood is hereby authorized to endorse on such plat a copy of the resolution and certify as to its correctness.
Dated this 5th day of April, 2018. Teresa Gossard, Council President
(seal)
Kristi Pritzkau, Finance Officer
Motion by Graham second by Gossard to approve this Plat. Roll call vote. Aye: Gossard, Graham, and K. Trullinger. Nay: none. Motion carried.
VOLUNTEER
Motion by Graham second by K. Trullinger to appoint Dianne Trullinger as a Volunteer for the City of New Underwood. Aye; all. Motion carried.
OTHER ITEMS DISCUSSED:
The Pet Clinic will be held April 21, 2018 from 10 a.m. to 12 p.m. and the Community Clean-up Day will be April 21 & 22, 2018 from 8 a.m. to 4 p.m. City Hall can be contacted in advance if help is needed to dispose of items.
Being no further business Council President Gossard adjourned the meeting at 6:45 p.m.
(Seal) Kristi Pritzkau, Finance Officer
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on April 5, 2018. Present were: Councilmembers: Teresa Gossard, Larry Graham and Kathy Trullinger. Absent, Mayor Jack Trullinger, and Councilor Karin Shoemaker. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Deputy Jones, Dir. of Public Works Tim Hall, Dan Hall, Brandi Brassfield, Serena Rice, Shanon Vesknetz, and Tyler Price. The meeting was called to order by Council President Gossard.
AGENDA
Motion by K. Trullinger second by Graham to approve the agenda. Aye: all. Motion carried.
PUBLIC HEARING
Special License number 18-02; Corner Bar; Rodeo Grounds; June 11 & 25, 2018. No one presented themselves to voice any objections. Council President Gossard closed the hearing at 6:15 and reconvened the regular meeting.
MINUTES
Moved by K. Trullinger second by Graham to approve the March 15, 2018 minutes with the following correction; The District Meeting in Wall was on April 3, 2018, & to approve March 19, 2018 Equalization minutes as presented. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The financial reports, bill-list, monthly revenue, savings sheets and vouchers were presented. Moved by Graham second by K. Trullinger to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
March bills payable April 5, 2018
GENERAL FUND
First Data (visa charges) –36.79; Golden West Telephone (March. service) -289.36; City of Rapid City (Mar. dump fees) – 1125.72; Salaries – Mayor –361.75; Cleaner – 210.55; IRS-EFTPS –211.08; WREA (Service) –1888.73; NU Post (publishing) –349.79; SD State Treasurer (March Sales Tax) –347.06; McGas (propane CH) –308.12; MasterCard (garbage tote bottoms) –312.76; SDML (District meeting) – 90.00; SDRS (special pay plan) – 45.00; Post Prom (donation) – 100.00; Transource (pay loader) – 8000.00; SD Dept. of Revenue (license plates) – 56.75; Pennington County Sheriff (qtr. Law enforcement contract) – 12001.25; MARC (pool chemicals) – 1307.90; Meri Jo Anderson (financial consulting) – 1955.00; SODACE (reg. fee for conference) – 200.00. TOTAL: $37197.61
SPECIAL REVENUE FUND
Transource (pay loader) - $8,000.00. TOTAL: $8,000.00
WATER FUND
Finance Office –4652.91; Public Works – 6591.67; SDRS (retirement plan) 1548.18; IRS (SS & FWT) –3722.72; HPSD –1650.09; WREA (Service) –831.49; Aflac (ins.) –114.66; WRT (radium removal fee) – 2142.00; Omni Site (alarm) – 25.00; Hawkins (chemical) – 499.55; Harvey’s Lock Shop ( keys and lock for water shut off) - 30.99; Pool and Spa Center (water testing bottles) – 31.30. TOTAL: $21840.56
SEWER FUND
WREA (service) –109.45; Omni-Site, Inc. (alarm) – 25.00; TOTAL: $134.45
DIRECTOR OF PUBLIC WORKS
They have been locating the water line north of town for the new fiber optic cable that is to be installed soon.
Complaints on the smell of the lagoon have been heard. Mr. Hall is researching aerators to help with that smell.
LAW ENFORCEMENT
Deputy Jones presented the written monthly report.
COUNCIL PRESIDENT
The Mel Fernau Memorial Fund was used to purchase tables, chairs and a chair rack for the Community Center. Thank you to the family for the donation.
16056 229th ST.
Dan Hall acquired quotes for the boring of 161st St. to connect a 2” line vs. a 6” main to the water system. The quote to do the 2” line was $4,000.00 and he is willing to pay that amount towards the installation of the 6” main as his cost share. The Council requested that the Finance Office get quotes also to bore the 6” main for comparison at the next meeting.
ORDINANCE 18-02
Ordinance 18-02 received its second reading
ORDINANCE NUMBER 18-02
AN ORDINANCE TO AMEND ARTICLE III; UTILITIES; A. UTILITY ORDINANCE #1- WATER – SECTION 8
BE IT ORDAINED by the Common Council for the City of New Underwood that Article III; A. Utility Ordinance #1 Water; Section 8 add the following wordage to this section. (The underlined additions, and strikeouts deletions.)
SECTION 7. Any customer, prior to receiving any municipal utility service, shall deposit with the Finance Officer a utility deposit. The amount of the deposit will be $150.00. The dollar amount of this deposit can be changed by the Common Council by resolution after this amendment.
SECTION 8. The municipality reserves the right to discontinue service to any or all customers of the water system, without notice, when necessary for repairs or for nonpayment of bills or for disregard of rules and regulations affecting the service. When service has been discontinued for nonpayment of bills or for disregard of regulations, it shall not be resumed except upon payment of the bills and full compliance with the regulations,, amount to be determined by the Mayor, together with penalty fee of $20.00 or 20% of amount due, whichever is greater, per month thereon, and the payment to the City of a fee of $10.00 $25.00 for re-establishing service. If after regular business hours the charge will be $25.00 unless waived by a City Employee.
If account is two months past due, a late notice will be sent on the 15th. If account is not brought current by the 25th of the month last Wednesday of the month, the water will be shut off at noon that day, on the last day of the month, unless it is the week-end, then it will be shut off the following Monday. If a payment hasn’t been received within 90 days of the first past due bill, a payment of another deposit which is in addition to the current deposit, must equal the amount of the delinquent bill as well as payment in full of the amount due and all related fees, will be required to be reconnected to the service. The additional deposit can be reimbursed after two years of good standing if requested by the customer. This Ordinance shall apply to all current and future delinquent bills.
(seal)
Jack W. Trullinger, Mayor
Kristi Pritzkau, Finance Officer
First reading: March 15, 2018
Second reading: April 5, 2018
Publish Date: April 12, 2018
Effective Date: May 2, 2018
Motion by Graham, second by K. Trullinger to approve Ordinance # 18-02. Roll call vote. Aye: Gossard, Graham, and K. Trullinger. Nay: none. Motion carried.
SPRAYING THE PARK
Three quotes were received for spraying the park. Warne Chemical; weed spraying only; $560.00, S&B Lawn Care LLC; weed spraying three times and granular fertilizer in the spring; $479.25. The lowest quote was from Carefree Lawn & Sprinkler Inc.; weeds and granular fertilizer three times throughout the summer. Total - $396.00. Motion by Graham second by K. Trullinger to accept this bid. Roll call vote. Aye: Gossard, Graham, and K. Trullinger. Nay: none. Motion carried.
BUILDING PERMITS
Building Permit BP#18-02; Jessica Shauer; move off permit; 110 S. C Ave. Motion by K. Trullinger second by Gossard to approve this permit. Aye: all. Motion carried.
Building Permit BP#18-03; Jessica Shauer; move off permit; 402 S. B Ave. Motion by K. Trullinger second by Gossard to approve this permit. Aye: all. Motion carried.
Building Permit BP# 18-04; Moe’s Bar and Grill; change windows on addition; 415 S. A Ave. Motion by Gossard, second by Graham to approve this permit. Aye: all. Motion carried.
SPECIAL LICENSE
Special License SL#18-02; Corner Bar; Barrel Racing; Rodeo Grounds; June 11 & 25, 2018. Motion by K. Trullinger second by Gossard to approve this license. Aye: all. Motion carried.
Special License SL#18-03; Moe’s Bar and Grill; Benefit Supper and Dance; Community Center; April 13, 2018. Motion by Graham second by Gossard to approve this license. Aye: all. Motion carried.
RESOLUTION #18-04 Resolution #18-04 was introduced.
RESOLUTION NUMBER 18-04
WHEREAS a Plat of Lot 1 of Price Estates Subdivision and Dedicated Right of way for 156th Avenue, Formerly a Portion of the SW 1/4 of Section 21 Lying South of Interstate 90 Less Highway 14&16 R.O.W. (Utility and Minor Drainage Easement 10’ on all interior lot lines noted in Legend) T2N, R11E, BHM, Pennington County, South Dakota, (approximately 40.003 acres) was submitted for the purpose of examination and approval by the governing body, and
WHEREAS it appears that said plat conforms with the system of streets and alleys of the existing plat of said City and additions thereto, and that all municipal taxes and special assessments have been fully paid and that the plat of said lots had been executed according to law, and
NOW THEREFORE BE IT RESOLVED that a Plat of Lot 1 of Price Estates Subdivision and Dedicated Right of way for 156th Avenue, Formerly a Portion of the SW 1/4 of Section 21 Lying South of Interstate 90 Less Highway 14&16 R.O.W. (Utility and Minor Drainage Easement 10’ on all interior lot lines noted in Legend) T2N, R11E, BHM, Pennington County, South Dakota, (approximately 40.003 acres) was submitted for the purpose of examination and approval by the governing body, and the same is hereby approved and the Finance Officer of New Underwood is hereby authorized to endorse on such plat a copy of the resolution and certify as to its correctness.
Dated this 5th day of April, 2018. Teresa Gossard, Council President
(seal)
Kristi Pritzkau, Finance Officer
Motion by Graham second by Gossard to approve this Plat. Roll call vote. Aye: Gossard, Graham, and K. Trullinger. Nay: none. Motion carried.
VOLUNTEER
Motion by Graham second by K. Trullinger to appoint Dianne Trullinger as a Volunteer for the City of New Underwood. Aye; all. Motion carried.
OTHER ITEMS DISCUSSED:
The Pet Clinic will be held April 21, 2018 from 10 a.m. to 12 p.m. and the Community Clean-up Day will be April 21 & 22, 2018 from 8 a.m. to 4 p.m. City Hall can be contacted in advance if help is needed to dispose of items.
Being no further business Council President Gossard adjourned the meeting at 6:45 p.m.
(Seal) Kristi Pritzkau, Finance Officer