Minutes November 7, 2007
MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held on November 7, 2007 at 6:00 p.m. in the Community Center. Present were: Mayor Benita White, Councilmembers: Jackie Dahlquist, Michael Green, Tyler Richter, and John Torrey. Also present: Fin. Officer Meri Jo Anderson, Dir. of Public Works Greg Hall, Officer Johnston, Lt. Weber,
AGENDA
Moved by Richter second by Green to approve the amended agenda. Aye: all. Motion carried.
MINUTES
Moved by Dahlquist second by Richter to approve the October 17, 2007 minutes as presented. Aye: all. Motion carried.
FINANCIAL REPORT & BILLIST
The Finance Officer presented the financial reports, bill-list and vouchers. Motion by Richter second by Dahlquist to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
October bills payable November 7, 2007
GENERAL FUND
Salaries – 3922.77; SD Unemployment Ins. (3rd qtr) – 22.86; Aflac (salary ins.) – 157.46; First Western Bank ( SS & FWT) – 1105.67; SD Retirement (Oct.) – 587.92; WREA ( Service) – 1000.22; Golden West ( Service) – 232.21; SD State Treasurer ( Sales Tax) – 211.64; RC Landfill ( Dump Fees) – 2033.22; Dakota Care (Insurance) – 556.23; Ron’s (Fuel) – 557.47; Penn. Co. Hwy Dept. (Fuel Usage) – 259.45; ELAN (Parts, Chemicals, Supplies) – 1828.71; New Underwood Post ( Publishing) – 260.73; Sabrina Schmidt (CC Cleaning) – 28.00; Kristi Lemke (CC Cleaning) – 108.00; Dakota Business Center (Office Supplies) – 164.19; SDCL Work Comp Fund (2008 Ins) – 3378.00; Mid Continent Testing (Oil Sample) – 12.00; Northern Truck Equip ( Dumpsters) – 1440.00; Safety Benefits (Workshop Dues) – 195.00; SDML (Election Workshop) – 30.00; Aero Sheet Metal (CC Geo) – 1259.19; Pete Lien & Sons (Chip/ Seal) – 280.56; B & R Truck Repair ( Garbage Truck Repair) – 8133.96.
TOTAL: $27765.46.
WATER FUND
WREA (Service) – 847.38; Dakota Supply Group (Meters) – 466.32; Hawkins (Chemicals) – 843.50; Energy Laboratories (Water Test) – 180.00; Electric Pump (Alarms) – 1800.00; DENR (Water Exam) - 10.00. TOTAL: $4147.20.
SEWER FUND
Salaries – 3816.24; First Western Bank (SS & FWT) – 1083.83; SD Retirement System (October) – 622.79; WREA (Service) – 50.43; Dakota Care (Ins.) – 50.43; Steve’s (Fuel-Sewer Jet) – 95.61; Electric Pump (Alarms) – 850.00; Clark Printing (Envelopes) – 276.45; Omni-site ( Alarms) – 96.00; Alltel (Service) – 115.53. TOTAL: $8476.75.
TRANSFER
Motion by Richter second by Dahlquist to transfer $1,000.00 to the Centennial fund to finish paying for the gun and get change for the melodrama. Aye: all. Motion carried.
The Dir. of Public Works reported he had a problem with the columns for the new building. The Finance Officer explained that ultimately it is the Council who determines what is comparable for the building specifications list. The Council will look at the columns and the Mayor will speak with the Construction Company.
LAW ENFORCEMENT
Officer Johnston presented his written monthly report. Halloween was relatively quiet, except there was some graffiti written at the park. The public works staff has removed some of the graffiti.
Lt. Weber reported they had received the letter from the Council requesting Officer Johnston remain here. The Sheriff’s Dept. is taking this under advisement, but there are a lot of factors to be taken into consideration with this request.
WELL
The Mayor read a letter from the Bureau of Reclamation stating that the City’s application for funding for a new well did not have sufficient data to substantiate the need was caused by drought conditions. The City Engineer had sent a narrative with the preliminary study, and he will contact the Bureau of Reclamation with additional information for reconsideration, after getting some data from the Dir. of Public Works.
AUTOMATED METERS
The quote for an automated meter system was $43,782.50. This amount was too high so the City will remain with the self billing system.
COUNCIL SALARIES
Ordinance Number 07-06 received its second reading.
ORDINANCE NUMBER 07-06
AN ORDINANCE TO AMEND ARTICLE II GENERAL; SECTION VII MAYOR & COUNCIL SALARY.
BE IT ORDAINED by the Common Council for the City of
3. The Mayor and Alderman will be paid $50.00 per day and mileage at the current rate for pre-approved training sessions and meetings.
(Seal)
Benita R. White, Mayor
Meri Jo Anderson, Finance Officer
First reading: October 17, 2007
Second reading: November 7, 2007
Publish Date: November 15, 2007
Effective Date: December 5, 2007
Moved by Richter second by Torrey to approve the second reading of Ordinance 07-06. Roll call vote. Aye: Dahlquist, Green, Richter, and Torrey. Nay: none. Motion carried.
SUPPLEMENTAL BUDGET ORDINANCE
Supplemental Budget Ordinance #07-07 received its second reading.
ORDINANCE NUMBER 07-07
SUPPLEMENTAL BUDGET ORDINANCE
BE IT ORDAINED by the New Underwood City Council that the following amounts be appropriated to the 2007 budget to meet the obligations of the municipality: 101/419.2/436 General Gov’t. Bldg. - $55,000.00; 601/433.1/428.1 Water (electric costs) - $4800.00; 601/433.3 Water (Purification) - $11,000.00. Means of finance: undesignated water revenue and loan monies.
Benita R. White, Mayor
(seal)
Meri Jo Anderson, Finance Officer
First reading: October 17, 2007
Second reading: November 7, 2007
Publish Date: November 15, 2007
Effective Date: December 5, 2007
Motion by Richter second by Dahlquist to approve the second reading. Roll call vote. Aye: Dahlquist, Green, Richter, and Torrey. Nay: none. Motion carried.
ORDINANCE NUMBER 07-08
Ordinance Number 07-08 received its second reading.
ORDINANCE NUMBER 07-08
AN ORDINANCE TO AMEND ORDINANCE NUMBERS 07-02 & 07-03.
BE IT ORDAINED by the Common Council for the City of New Underwood that the following legal description be inserted in the legal description of Ordinance Numbers 07-02 (Rural Service District) & 07-03 (Zoning) and added to the current ordinance:
N ½ SE ¼ ; GL 3; GL 4 less lot 1 of Matz Sub, including all right of way;
(Seal)
Benita R. White, Mayor
Meri Jo Anderson, Finance Officer
First reading: October 17, 2007
Second reading: November 7, 2007
Publish Date: November 15, 2007
Effective Date: December 5, 2007
Moved by Richter second by Dahlquist to accept the second reading of Ord. #07-08. Roll call vote. Aye: Dahlquist, Green, Richter and Torrey. Nay: none. Motion carried.
FENCING AT THE WELLS
The Home Land Security Grant monies came in. The Council agreed that the property around the well to the north will be barb wire if there is not enough money for chain link all the way around the perimeter. The Council instructed the public works staff to place the fence along the City property line within six inches, staying on City property and put in one gate if barb wire is used.
SPECIAL COMMERCIAL GARBAGE RATE
Tyler Richter requested the reduced special commercial garbage rate for Richter Bobcat, since he has a lower volume of garbage. Motion by Torrey second by Dahlquist to approve this request. Aye: Dahlquist, Green, and Torrey. Abstain: Richter. Motion carried.
BUILDING PERMITS
PB#07-24; Bill Gillen; covered deck.
Motion by Richter second by Torrey to change this permit to say building instead of covered deck. Aye: all. Motion carried.
BP#07-32; Steve Cogdill;
Motion by Richter second by Torrey to approve this permit. Aye: all. Motion carried.
PHONE CALLING SYSTEM
The Mayor reported she is still checking on different systems for contacting residents when emergencies come up. The Phone Tree system would call residents, like when the garbage truck is broke down or water is shut off in certain areas, or when disasters come up. This particular system cost $1500.00 to $3800.00. She will continue to check with other companies on pricing and capabilities.
SCHOOL MINUTES
Cris Allen reported that in the school board minutes they stated the YMCA outreach program would be at the City Hall meeting room and this is inaccurate. The meeting room was one of four places suggested, no decision has been made.
ALCOHOL BEVERAGE HEARING
The Council changed the meeting date of the City Council meeting to November 19, 2007. A new notice for the public hearing will be published changing the public hearing to December 5, 2007 on the liquor licenses.
OTHER ITEMS DISCUSSED:
- Feldman & Holloway will be attending the waste water treatment school in Spearfish at the end of the month.
- Dumpster that was removed on Bailey, the ditch on the west side is a problem. No solutions to overcome this problem were presented.
- The totes for garbage are still in the works.
- The Mayor reported dumping fees are on the increase, so the City will have to look at raising garbage rates sometime next year.
- The Council agreed that an organization could use the Community Center as a meeting place to pick up and deliver a youth group to attend a meeting in Philip.
- Kids Kastle renovation. The office for the Sheriff’s Dept.
- The City is still looking at different kinds of chairs for the Community Center.
- The melodrama is this Saturday night at the Community Center.
Being no further business the Mayor adjourned the meeting at 7:50 p.m.
(Seal) Meri Jo Anderson, Finance Officer