Minutes November 3, 2020
MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at City Hall on November 3, 2020. Present were: Mayor Teresa Gossard, Council members: Larry Graham, Tera Hockenbary, Tara Richter and Kathy Trullinger. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer and Sgt. Harkins. The meeting was called to order by Mayor Gossard with the Pledge of Allegiance following.
AGENDA
Motion by K. Trullinger second by Richter to approve the agenda. Aye: all. Motion carried.
MINUTES
Moved by Graham second by K. Trullinger to approve the minutes for October 20, 2020. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The bill-list, savings sheet, monthly revenues, savings sheets and vouchers were presented. Moved by Hockenbary seconded by K. Trullinger to approve the financial reports and the following warrants. Aye: all. Motion carried.
October bills payable November 3, 2020
GENERAL FUND
First Data (card fees) – 99.82; SD Dept of Labor (reemployment) – 192.61; Salaries: Mayor –411.75; Council - 738.80; Finance Office – 2826.60; Public Works – 4712.15; Cleaners – 144.72 SDRS (retirement) – 1090.60; IRS EFTPS (SS & FWT) – 2754.90; HPSD – 2318.92; Aflac (ins.) – 114.66; McGas (propane) – 166.70; Carquest (shop supplies) – 96.43; Kieffer (roll off) – 320.00; Sam’s Club (CH supplies) – 148.48; Snyder Industries (pins for totes) – 46.77; WREA (Service) – 1670.75; Golden West (telephone) – 297.87; SD State Treasurer (Sales Tax) – 300.27; Pennington County Courant (publishing fees) – 123.04; MasterCard (ink, live trap) – 248.44; Meri Jo Anderson (consulting fees) – 644.00; City of Rapid City (dump fees) – 1436.06; NASASP (Membership fees) - 39.00; BSN Sports LLC (t-shirts for pool) - 248.56; SDML Workers Comp Fund (ins.) - 3493.00; Sam’s Club (supplies) – 79.96; NAPA Auto Parts (shop supplies) - 117.48; Central Square (PayPal/ACH fees) – 487.47; Display Sales (bulbs) - 93.00; SD Federal Property (laser transit) – 300.00; Knecht’s (supplies) – 70.89; Ramkota (elected officials wkshp) – 196.00; Carefree (winterize irrigation system) – 100.00 TOTAL $26129.70
WATER FUND
WREA (Service) – 608.67; WRT (radium removal charge) – 2275.88; Omni Site (alarm) – 25.00; Great Plains Constructions (magnesium anode) – 2200.00; Hawkins (chemicals) – 1445.50; SD One Call (messaging fees) – 18.90; US Bank (SRF fees) - 1693.16; Midcontinent (3rd qtr.) – 560.00 TOTAL $8827.11
METER FUND
Amber Knodell (deposit refund) – 150.00; Cole Swanson (deposit refund) - 10.00 – TOTAL: $160.00
SEWER FUND
WREA (service) – 112.47; Omni-Site, Inc. (alarm) – 25.00 TOTAL: $137.47
COMMUNITY CENTER
After deciding that solar motion lights would not be sufficient at the Community Center it was moved by K. Trullinger second by Richter to approve the installation of powered lights to the front of the Community Center for a cost not to exceed $1,100.00. Aye: all. Motion carried.
LAW ENFORCEMENT
Sgt. Harkins presented the monthly report.
ORDINANCE #20-08
ORDINANCE NUMBER #20-08
AN ORDINANCE TO AMEND ARTICLE II SECTION IV; GENERAL
BE IT ORDAINED by the Common Council for the City of New Underwood that Article II; General; Section IV be amended to read:
*Note: strike-through: deletions; underlines: additions
ARTICLE II SECTION IV
The Mayor and Alderman shall have two regular meetings per month which will be on the first Wednesday and the third Tuesday that is thirteen days after. of the month. The meetings shall be open to the public.
(seal)
Teresa Gossard, Mayor
Kristi Pritzkau, Finance Officer
First reading: October 20, 2020
Second reading: November 3, 2020
Publish date: November 12, 2020
Effective date: December 2, 2020
Motion by K. Trullinger second by Graham to approve the second reading of Ordinance #20-08. Roll call vote. Aye: Graham, Hockenbary, Richter and K. Trullinger. Motion carried.
RESOLUTIONS
The following Resolutions were introduced as they are required in order to received the CARES ACT funds.
RESOLUTION #20-05
CITY OF NEW UNDERWOOD GRANT POLICY
The purpose of this policy is to ensure the compliant, efficient, fair and professional administration of grant funds in compliance with all local, state, and federal requirements. It applies to all public officials, officers, employees or agents of the City engaged in the award and administration of contracts supported by state, federal or local funds.
The full Resolution and copies are available at City Hall.
Motion by Richter second by Hockenbary to approve this Resolution. Roll call vote. Aye: Graham, Hockenbary, Richter and K. Trullinger. Nay: none. Motion carried.
RESOLUTION #20-06
PROCUREMENT POLICY
The City of New Underwood shall purchase materials, supplies, equipment and services as needed, at the best possible prices and value, and maintain appropriate documentation. The Mayor, Finance Director, Finance Officer, Pool Manager and Public Works Director may place orders, without prior approval, for budgeted purchases and for those less than $500. Purchases exceeding that amount require prior City Council approval except in instances when the Mayor deems the need an emergency.
All invoices must be signed by the person making the purchase.
The Finance Officer records procurement transactions, which are then offered to the City Council for their review at the first regular monthly meeting. The City Council will ask questions if they do not understand what the invoices are for.
Checks will not be written and mailed until the City Council has approved all transactions except as allowed by Incidental Account Resolution #17-07.
The Mayor, City Council President and Finance Officer have signatory authority on all claims, as established during re-organization of the City Council after any election. All checks issued require two signatures.
The City of New Underwood shall, at its option, establish purchasing regulations.
When bids are required for projects, those bids are reviewed and approved by the City Council before the beginning of any project.
Adopted by the City Council this 3rd day of November, 2020.
________________________________
Teresa Gossard, Mayor
ATTEST:
____________________________________
Kristi Pritzkau, Finance Officer
Motion by Graham second by K. Trullinger to approve this Resolution. Roll call vote. Aye: Graham, Hockenbary, Richter and K. Trullinger. Nay: none. Motion carried.
OTHER ITEMS DISCUSSED:
On Tuesday November 10, 2020 at 12:05 p.m. there will be an All Call done by the CodeRED notification system. This will test the capabilities of the local phone system to ensure the maximum number of residents are contacted for emergency and/or general notifications. It will also remove phone numbers that are no longer in use. Residents are encouraged to add the phone number shown for this call to their contact list for future notifications. To add your name to the CodeRED notification system you can go to www.newunderwood.com or call City Hall at 605-754-6777.
Hills Septic has pumped out the Lagoon lift station as the City pump was not operating properly. The Director of Public Works will be researching solutions for this issue.
Thank you to Don and Cheryl Wiebers and the Wicksville Workers for the great Food Pantry donation.
Sunday November 29, 2020 at 5:30 will be the second annual tree lighting ceremony at the Community Center. Please come join in the festivities.
Being no further business Mayor Gossard adjourned the meeting at 6:18 p.m.
(Seal)
Kristi Pritzkau, Finance Officer
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at City Hall on November 3, 2020. Present were: Mayor Teresa Gossard, Council members: Larry Graham, Tera Hockenbary, Tara Richter and Kathy Trullinger. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer and Sgt. Harkins. The meeting was called to order by Mayor Gossard with the Pledge of Allegiance following.
AGENDA
Motion by K. Trullinger second by Richter to approve the agenda. Aye: all. Motion carried.
MINUTES
Moved by Graham second by K. Trullinger to approve the minutes for October 20, 2020. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The bill-list, savings sheet, monthly revenues, savings sheets and vouchers were presented. Moved by Hockenbary seconded by K. Trullinger to approve the financial reports and the following warrants. Aye: all. Motion carried.
October bills payable November 3, 2020
GENERAL FUND
First Data (card fees) – 99.82; SD Dept of Labor (reemployment) – 192.61; Salaries: Mayor –411.75; Council - 738.80; Finance Office – 2826.60; Public Works – 4712.15; Cleaners – 144.72 SDRS (retirement) – 1090.60; IRS EFTPS (SS & FWT) – 2754.90; HPSD – 2318.92; Aflac (ins.) – 114.66; McGas (propane) – 166.70; Carquest (shop supplies) – 96.43; Kieffer (roll off) – 320.00; Sam’s Club (CH supplies) – 148.48; Snyder Industries (pins for totes) – 46.77; WREA (Service) – 1670.75; Golden West (telephone) – 297.87; SD State Treasurer (Sales Tax) – 300.27; Pennington County Courant (publishing fees) – 123.04; MasterCard (ink, live trap) – 248.44; Meri Jo Anderson (consulting fees) – 644.00; City of Rapid City (dump fees) – 1436.06; NASASP (Membership fees) - 39.00; BSN Sports LLC (t-shirts for pool) - 248.56; SDML Workers Comp Fund (ins.) - 3493.00; Sam’s Club (supplies) – 79.96; NAPA Auto Parts (shop supplies) - 117.48; Central Square (PayPal/ACH fees) – 487.47; Display Sales (bulbs) - 93.00; SD Federal Property (laser transit) – 300.00; Knecht’s (supplies) – 70.89; Ramkota (elected officials wkshp) – 196.00; Carefree (winterize irrigation system) – 100.00 TOTAL $26129.70
WATER FUND
WREA (Service) – 608.67; WRT (radium removal charge) – 2275.88; Omni Site (alarm) – 25.00; Great Plains Constructions (magnesium anode) – 2200.00; Hawkins (chemicals) – 1445.50; SD One Call (messaging fees) – 18.90; US Bank (SRF fees) - 1693.16; Midcontinent (3rd qtr.) – 560.00 TOTAL $8827.11
METER FUND
Amber Knodell (deposit refund) – 150.00; Cole Swanson (deposit refund) - 10.00 – TOTAL: $160.00
SEWER FUND
WREA (service) – 112.47; Omni-Site, Inc. (alarm) – 25.00 TOTAL: $137.47
COMMUNITY CENTER
After deciding that solar motion lights would not be sufficient at the Community Center it was moved by K. Trullinger second by Richter to approve the installation of powered lights to the front of the Community Center for a cost not to exceed $1,100.00. Aye: all. Motion carried.
LAW ENFORCEMENT
Sgt. Harkins presented the monthly report.
ORDINANCE #20-08
ORDINANCE NUMBER #20-08
AN ORDINANCE TO AMEND ARTICLE II SECTION IV; GENERAL
BE IT ORDAINED by the Common Council for the City of New Underwood that Article II; General; Section IV be amended to read:
*Note: strike-through: deletions; underlines: additions
ARTICLE II SECTION IV
The Mayor and Alderman shall have two regular meetings per month which will be on the first Wednesday and the third Tuesday that is thirteen days after. of the month. The meetings shall be open to the public.
(seal)
Teresa Gossard, Mayor
Kristi Pritzkau, Finance Officer
First reading: October 20, 2020
Second reading: November 3, 2020
Publish date: November 12, 2020
Effective date: December 2, 2020
Motion by K. Trullinger second by Graham to approve the second reading of Ordinance #20-08. Roll call vote. Aye: Graham, Hockenbary, Richter and K. Trullinger. Motion carried.
RESOLUTIONS
The following Resolutions were introduced as they are required in order to received the CARES ACT funds.
RESOLUTION #20-05
CITY OF NEW UNDERWOOD GRANT POLICY
The purpose of this policy is to ensure the compliant, efficient, fair and professional administration of grant funds in compliance with all local, state, and federal requirements. It applies to all public officials, officers, employees or agents of the City engaged in the award and administration of contracts supported by state, federal or local funds.
The full Resolution and copies are available at City Hall.
Motion by Richter second by Hockenbary to approve this Resolution. Roll call vote. Aye: Graham, Hockenbary, Richter and K. Trullinger. Nay: none. Motion carried.
RESOLUTION #20-06
PROCUREMENT POLICY
The City of New Underwood shall purchase materials, supplies, equipment and services as needed, at the best possible prices and value, and maintain appropriate documentation. The Mayor, Finance Director, Finance Officer, Pool Manager and Public Works Director may place orders, without prior approval, for budgeted purchases and for those less than $500. Purchases exceeding that amount require prior City Council approval except in instances when the Mayor deems the need an emergency.
All invoices must be signed by the person making the purchase.
The Finance Officer records procurement transactions, which are then offered to the City Council for their review at the first regular monthly meeting. The City Council will ask questions if they do not understand what the invoices are for.
Checks will not be written and mailed until the City Council has approved all transactions except as allowed by Incidental Account Resolution #17-07.
The Mayor, City Council President and Finance Officer have signatory authority on all claims, as established during re-organization of the City Council after any election. All checks issued require two signatures.
The City of New Underwood shall, at its option, establish purchasing regulations.
When bids are required for projects, those bids are reviewed and approved by the City Council before the beginning of any project.
Adopted by the City Council this 3rd day of November, 2020.
________________________________
Teresa Gossard, Mayor
ATTEST:
____________________________________
Kristi Pritzkau, Finance Officer
Motion by Graham second by K. Trullinger to approve this Resolution. Roll call vote. Aye: Graham, Hockenbary, Richter and K. Trullinger. Nay: none. Motion carried.
OTHER ITEMS DISCUSSED:
On Tuesday November 10, 2020 at 12:05 p.m. there will be an All Call done by the CodeRED notification system. This will test the capabilities of the local phone system to ensure the maximum number of residents are contacted for emergency and/or general notifications. It will also remove phone numbers that are no longer in use. Residents are encouraged to add the phone number shown for this call to their contact list for future notifications. To add your name to the CodeRED notification system you can go to www.newunderwood.com or call City Hall at 605-754-6777.
Hills Septic has pumped out the Lagoon lift station as the City pump was not operating properly. The Director of Public Works will be researching solutions for this issue.
Thank you to Don and Cheryl Wiebers and the Wicksville Workers for the great Food Pantry donation.
Sunday November 29, 2020 at 5:30 will be the second annual tree lighting ceremony at the Community Center. Please come join in the festivities.
Being no further business Mayor Gossard adjourned the meeting at 6:18 p.m.
(Seal)
Kristi Pritzkau, Finance Officer