Minutes August 1, 2018
MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL
PUBLIC HEARING
A public hearing was held from 5:30 p.m. to 5:55 p.m. to go over the proposed 2018 budget. As the budget hearing was adjourned a public hearing to consider Special License #18-07; Corner Bar; Rodeo Grounds August 6, 13, 2018 was started. No objections were heard so this hearing adjourned at 6:00 p.m.
REGULAR MEETING
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on August 1, 2018. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham, and Kathy Trullinger. Absent Karin Shoemaker. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Deputy Jones, Tim Hall, Dir. of Public Works, Dianne Trullinger, Melanie Tish, Kevin Tish, and Serena Rice. The meeting was called to order by Mayor Trullinger.
AGENDA
Motion by Gossard second by Graham to approve the agenda. Aye: all. Motion carried.
MINUTES
Motion by Graham second by K. Trullinger to approve the July 18, 2018 minutes. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The financial reports, bill-list, monthly revenue, savings sheets and vouchers were presented. Motion by Graham second by Gossard to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
July bills payable August 1, 2018
GENERAL FUND
First Data (bank fees) – 49.73; Salaries – Mayor – 361.75; Finance Office -3006.64; Public Works – 4654.36; Cleaners – 185.93; Pool – 5000.18; Ramkota (D/C workshop) – 95.00; SD Unemployment (ins.) – 78.34; SDML (handbook supp.) – 60.00; Sam’s Club (concessions) - 370.52; IRS- EFTPS (SS & FWT) – 3962.93; SDRS (retirement plan) – 860.40; HPSD –1100.06; Aflac (ins.) – 114.66; WREA (service) –1982.20; Golden West Telephone (July service) – 290.76; NU Post (publishing) – 153.84; City of Rapid City (July dump fees) – 1955.85; SD State Treasurer (July Sales Tax) – 417.95; MasterCard (fuel pump, pool supplies, postage stamps) –101.73; Melanie Tish (reimbursement) – 105.25; Kristi Pritzkau (reimbursement) – 21.15; Menards (pen light, bulbs) –21.88; Midcontinent (pool testing) – 108.00; Pool and Spa Center (chemicals) – 276.43; MARC (chemicals) – 98.58; Penn. Co. Sheriffs (3 qtr. fee) – 12001.25; Kieffer Sanitation (roll off dumpster) – 160.00; Johnson Machine (hydro fluid) – 103.98; Excel Truck and Trailer (tire repair) – 53.50; Armstrong (fire extinguisher maint.) – 465.00; Coca-Cola (soda) –351.00; SDML (elected officials) – 100.00; Ramkota (elected officials) – 190.00; Meri Jo Anderson (prof. fees) – 1633.00; Carquest (spark plug, blow gun) – 12.48 TOTAL: $40,504.33
SPECIAL REVENUE FUND
Menards (boards for roller) –30.88 TOTAL: $30.88
WATER FUND
WREA (Service) – 850.84; Racicky Plumbing (water line abandonment) – 1718.77; SD One Call (qtr message fees) – 52.50; WRT (radium removal fee) – 2199.38; Omni Site (alarm) – 25.00; Hawkins (chemical) – 1315.40 TOTAL: $6,161.89
SEWER FUND
WREA (service) -132.59; Omni-Site (alarms) – 25.00 TOTAL: $157.59
PUBLIC WORKS
EZ Street has been laid on the streets and the project is almost complete. There are a few more streets that need to be done that weren’t on the schedule for this year but there isn’t enough product to finish them.
The City Dump has been cleaned up and mowed.
Mosquito fogging was done July 26, 2018 but there was a short shower afterwards that didn’t show on the radar that seems to have made it less effective. They will fog again when possible.
The asphalt from the basketball court is being hauled out.
Rylie Shull will be in town this week to help with the chip sealing project.
TIRES
Motion by Gossard second by Graham to approve the purchase of four new tires for the City pickup at a cost of $588.00. Aye: all. Motion carried.
GARBAGE TRUCK
The garbage truck is still not functioning correctly and the repair man will be coming through this week and will be able to stop in to work on it. Motion by Gossard second by Graham to approve the repairs to the garbage truck at whatever cost is necessary. Aye: all. Motion carried
LAW ENFORCEMENT
Deputy Jones presented the written monthly report and stated there had been many arrests this last month.
POOL MANAGER
The first swim lesson session had 32 kids, the night session had 15, and the last session has 38.
They will try to be open Friday through Sunday until Labor Day once school starts, but there may be a couple days that they will be too short staffed to open.
The Council verified that they prefer to have the solar panels for the pool heater on the ground rather than on the roof.
The Pool Manager will get a firm quote for the cost of the solar panels.
MAYOR
Two letters have been sent regarding mowing of yards.
The SDML Annual Conference will be in Pierre, SD October 2-5, 2018. The deadline to register is September 14, 2018.
The owner of the 513 S. A Ave. will mow the lot soon and they still plan to demolish the building as soon as the equipment is available to do so.
ORDINANCE # 18-06
The Ordinance was gone over and after a discussion, the Mayor and Council agreed the Mobile Vendor License does not allow the merchant to set up at any location other than the one listed on the License. A Transient Merchant License at a fee of $20.00 per day must be purchased to do business at any other location in the City. Motion by K. Trullinger second by Graham to approve the first reading of Ordinance #18-06. Aye: all. Motion carried.
SPECIAL LICENSE
Special license #18-07; Serena Rice; Rodeo Grounds Barrel Racing; August 6, 13, 2018. Motion by Gossard second by K. Trullinger to approve this license. Aye: all. Motion carried.
BUILDING PERMIT
BP #18-18; 16104 Hwy. 1416; Bridled for Christ Church; 4 foot high chain link fence. Motion by Gossard second by K. Trullinger to approve this permit pending payment and verification that it meets setbacks. Aye: all. Motion carried.
BP #18-19; 116 W. Pine St.; Jack Trullinger; move off permit for 16 x 20 garage. Motion by Graham second by K. Trullinger to approve this permit. Aye: all. Motion carried.
BP #18-20; 102 S. B Ave.; Danial Prince; move on permit 16 x 20 garage. Motion by Gossard second by Graham to approve this permit as it meets all setbacks. Aye: all. Motion carried.
OTHER ITEMS DISCUSSED:
The finance office has requested that Legislative Audit perform an internal control audit this year.
The meeting was adjourned at 6:31 and reopened to discuss the issue of the resident at 111 N. C Ave. being seen watering the lawn when the water line had been abandoned. The Mayor and Director of Public Works will look into the matter as schedules allow. Being no further business Mayor Trullinger adjourned the meeting at 6:38 p.m.
(Seal) Kristi Pritzkau, Finance Officer
NEW UNDERWOOD CITY COUNCIL
PUBLIC HEARING
A public hearing was held from 5:30 p.m. to 5:55 p.m. to go over the proposed 2018 budget. As the budget hearing was adjourned a public hearing to consider Special License #18-07; Corner Bar; Rodeo Grounds August 6, 13, 2018 was started. No objections were heard so this hearing adjourned at 6:00 p.m.
REGULAR MEETING
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on August 1, 2018. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham, and Kathy Trullinger. Absent Karin Shoemaker. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Deputy Jones, Tim Hall, Dir. of Public Works, Dianne Trullinger, Melanie Tish, Kevin Tish, and Serena Rice. The meeting was called to order by Mayor Trullinger.
AGENDA
Motion by Gossard second by Graham to approve the agenda. Aye: all. Motion carried.
MINUTES
Motion by Graham second by K. Trullinger to approve the July 18, 2018 minutes. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The financial reports, bill-list, monthly revenue, savings sheets and vouchers were presented. Motion by Graham second by Gossard to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
July bills payable August 1, 2018
GENERAL FUND
First Data (bank fees) – 49.73; Salaries – Mayor – 361.75; Finance Office -3006.64; Public Works – 4654.36; Cleaners – 185.93; Pool – 5000.18; Ramkota (D/C workshop) – 95.00; SD Unemployment (ins.) – 78.34; SDML (handbook supp.) – 60.00; Sam’s Club (concessions) - 370.52; IRS- EFTPS (SS & FWT) – 3962.93; SDRS (retirement plan) – 860.40; HPSD –1100.06; Aflac (ins.) – 114.66; WREA (service) –1982.20; Golden West Telephone (July service) – 290.76; NU Post (publishing) – 153.84; City of Rapid City (July dump fees) – 1955.85; SD State Treasurer (July Sales Tax) – 417.95; MasterCard (fuel pump, pool supplies, postage stamps) –101.73; Melanie Tish (reimbursement) – 105.25; Kristi Pritzkau (reimbursement) – 21.15; Menards (pen light, bulbs) –21.88; Midcontinent (pool testing) – 108.00; Pool and Spa Center (chemicals) – 276.43; MARC (chemicals) – 98.58; Penn. Co. Sheriffs (3 qtr. fee) – 12001.25; Kieffer Sanitation (roll off dumpster) – 160.00; Johnson Machine (hydro fluid) – 103.98; Excel Truck and Trailer (tire repair) – 53.50; Armstrong (fire extinguisher maint.) – 465.00; Coca-Cola (soda) –351.00; SDML (elected officials) – 100.00; Ramkota (elected officials) – 190.00; Meri Jo Anderson (prof. fees) – 1633.00; Carquest (spark plug, blow gun) – 12.48 TOTAL: $40,504.33
SPECIAL REVENUE FUND
Menards (boards for roller) –30.88 TOTAL: $30.88
WATER FUND
WREA (Service) – 850.84; Racicky Plumbing (water line abandonment) – 1718.77; SD One Call (qtr message fees) – 52.50; WRT (radium removal fee) – 2199.38; Omni Site (alarm) – 25.00; Hawkins (chemical) – 1315.40 TOTAL: $6,161.89
SEWER FUND
WREA (service) -132.59; Omni-Site (alarms) – 25.00 TOTAL: $157.59
PUBLIC WORKS
EZ Street has been laid on the streets and the project is almost complete. There are a few more streets that need to be done that weren’t on the schedule for this year but there isn’t enough product to finish them.
The City Dump has been cleaned up and mowed.
Mosquito fogging was done July 26, 2018 but there was a short shower afterwards that didn’t show on the radar that seems to have made it less effective. They will fog again when possible.
The asphalt from the basketball court is being hauled out.
Rylie Shull will be in town this week to help with the chip sealing project.
TIRES
Motion by Gossard second by Graham to approve the purchase of four new tires for the City pickup at a cost of $588.00. Aye: all. Motion carried.
GARBAGE TRUCK
The garbage truck is still not functioning correctly and the repair man will be coming through this week and will be able to stop in to work on it. Motion by Gossard second by Graham to approve the repairs to the garbage truck at whatever cost is necessary. Aye: all. Motion carried
LAW ENFORCEMENT
Deputy Jones presented the written monthly report and stated there had been many arrests this last month.
POOL MANAGER
The first swim lesson session had 32 kids, the night session had 15, and the last session has 38.
They will try to be open Friday through Sunday until Labor Day once school starts, but there may be a couple days that they will be too short staffed to open.
The Council verified that they prefer to have the solar panels for the pool heater on the ground rather than on the roof.
The Pool Manager will get a firm quote for the cost of the solar panels.
MAYOR
Two letters have been sent regarding mowing of yards.
The SDML Annual Conference will be in Pierre, SD October 2-5, 2018. The deadline to register is September 14, 2018.
The owner of the 513 S. A Ave. will mow the lot soon and they still plan to demolish the building as soon as the equipment is available to do so.
ORDINANCE # 18-06
The Ordinance was gone over and after a discussion, the Mayor and Council agreed the Mobile Vendor License does not allow the merchant to set up at any location other than the one listed on the License. A Transient Merchant License at a fee of $20.00 per day must be purchased to do business at any other location in the City. Motion by K. Trullinger second by Graham to approve the first reading of Ordinance #18-06. Aye: all. Motion carried.
SPECIAL LICENSE
Special license #18-07; Serena Rice; Rodeo Grounds Barrel Racing; August 6, 13, 2018. Motion by Gossard second by K. Trullinger to approve this license. Aye: all. Motion carried.
BUILDING PERMIT
BP #18-18; 16104 Hwy. 1416; Bridled for Christ Church; 4 foot high chain link fence. Motion by Gossard second by K. Trullinger to approve this permit pending payment and verification that it meets setbacks. Aye: all. Motion carried.
BP #18-19; 116 W. Pine St.; Jack Trullinger; move off permit for 16 x 20 garage. Motion by Graham second by K. Trullinger to approve this permit. Aye: all. Motion carried.
BP #18-20; 102 S. B Ave.; Danial Prince; move on permit 16 x 20 garage. Motion by Gossard second by Graham to approve this permit as it meets all setbacks. Aye: all. Motion carried.
OTHER ITEMS DISCUSSED:
The finance office has requested that Legislative Audit perform an internal control audit this year.
The meeting was adjourned at 6:31 and reopened to discuss the issue of the resident at 111 N. C Ave. being seen watering the lawn when the water line had been abandoned. The Mayor and Director of Public Works will look into the matter as schedules allow. Being no further business Mayor Trullinger adjourned the meeting at 6:38 p.m.
(Seal) Kristi Pritzkau, Finance Officer