New Underwood, South Dakota

                            MINUTES OF THE

NEW UNDERWOOD CITY COUNCIL

A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on March 3, 2010.  Present were: Mayor Benita R. White, Councilmember’s: Jackie Dahlquist, Michael Green, John Torrey, and Jack Trullinger.   Also present: Dir. Public Works Greg Hall, Finance Officer Meri Jo Anderson, Deputy McPherson, Sgt. Weber, Rob, Cris, Keira, Sydnie, & Summer Allen, Dianne Trullinger, Daryl Anderson, Joe Whitney, Rikka Bechtel, Tony Ascrizzi, and Pastor Jim Harbert. 

OPEN BIDS

Sealed bids for Pipe and Fittings were opened and read. One bid was received from HD Waterworks in the amount of $20,008.64.  Discussion followed with the Council feeling this bid was too high compared to earlier quotes received.  Motion by Trullinger second by Torrey to reject this bid and re-bid the project in order to obtain more competitive bids.  Roll call vote.  Aye:  Dahlquist, Green, Torrey, and Trullinger.  Nay: none.  Motion carried.  The bids will be advertised March 11 & 18, with bid opening the week of March 21^st.

AGENDA

Moved by Green second by Dahlquist to approve the agenda.  Aye: all. Motion

carried.

MINUTES                                                               

Moved by Trullinger second by Torrey to approve the February 17, 2010 minutes as presented.  Aye: all.  Motion carried.

WRT DRAW

Motion by Green second by Dahlquist to approve the following draw down requests and submit to the State:  Seco - $26,040.60; WRT - $66,955.00; Reimbursement to City for the following paid bills:  Cetec - $33,678.22; BH Agency - $418.00; NU Post - $602.09.  Roll call vote.  Aye: all.  Motion carried. 

FINANCIAL REPORT & BILL-LIST                                                                                   

The financial reports, bill-list and vouchers were presented.  Motion by Trullinger second Dahlquist to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

February bills payable March 3, 2010

GENERAL FUND                                                                                        

Salaries – 4251.84; Wellmark (ins.) 2033.32; Merchant Bank (visa charges) – 13.52; FIB ( SS, FWT) – 1218.93; SD Retirement (Feb) – 577.84; WREA (Service) – 1626.67; Golden West Service) –291.00; SD State Treasurer  ( Sales Tax) – 249.69; RC Landfill (Dump Fees) – 1493.25; ELAN (plumbing parts; lft sta parts; angle iron; auto supplies, CC supplies; stamps) – 657.14; NU Post (publishing) – 291.64; BH Finance Officer’s Ass’n. (reg. fee) – 50.00; Avenet (12 mo. Service pkg) – 336.00; Dakota Business Center (printer  cartridge) – 66.72; Great Western Tire (grader tires) – 1761.80; Steve’s (fuel) – 304.11; Penn. Co. Hwy. (fuel) 207.83; Kristi Lemke (clean CC) – 70.00; McLeod’s Printing (election supplies) – 10.10; NU Ambulance (Tri-County Donation) – 200.00.  TOTAL: $15711.40.

SPECIAL REVENUE FUND

FIB (loan payment PWB) – 1878.44.  TOTAL:  $1878.44

WATER FUND                                                                                             

Salaries – 3448.28; FIB (SS & FWT) – 1022.31; SD Retirement (Feb)  – 509.01; WREA (Service) – 826.50; Elan (iron) – 107.53; Omni-site (alarms) – 23.00; Cetec Engineering (radium project) – 3298.65; Pauls Electric (motor saver repair) – 229.74.  TOTAL: $9465.02.

RADIUM REMOVAL FUND

WRT (design) – 95650.00; Seco (bldg) – 26040.60.  TOTAL: $121690.60.

SEWER FUND

WREA (service) – 69.09; Omni-Site, Inc. (alarm)  – 23.00; Elan (parts) – 155.43; Alltell (service) – 112.90. TOTAL: $360.42.

PUBLIC WORKS

The Dir. of Public Works presented his written report.  The staff has been working on changes to bid package with CETEC, replace chemical valve, repair motor saver, installing meters, moving snow, pulling lift station pump, samples for flooring for Community Center, removing ice on main street, rebuilding antenna bracket, repairing relay, moving snow and ice and sewer jetting culverts for drainage, water samples, surplus property.

LAW ENFORCEMENT

Deputy McPherson presented his written monthly report and thanked the Council for the donation for the Tri-county program.

VOLUNTEER SERVICE AWARD

The Mayor presented the Presidents Volunteer Service Award received from Washington D.C. to Keira Allen for her hours of volunteer work at the swimming pool and the elderly in the community. Keira had submitted her essays and volunteer hours to enter the contest at the State level, the Mayor read parts of her essay. The Mayor, Council, and those in attendance thanked Keira for her service and gave her a standing ovation.

RADIOLOGICAL

Mr. Hall reported that the steel will be finished and the inside work in the new treatment building should be done next week.

ANNUAL REPORT

The Finance Officer presented the annual report for 2009.  Motion by Torrey second by Dahlquist to accept the 2009 annual report and file it with State Legislative Audit.  Roll call vote. Aye:  Dahlquist, Green, Torrey, and Trullinger. Nay: none.  Motion carried. 

(see attached)

SECONDARY LINE FROM WELL NUMBER TWO

The following resolution was introduced to get the secondary line on the state water plan list:

RESOLUTION NUMBER 10-01

CITY of NEW UNDERWOOD

AUTHORIZING RESOLUTION

STATE WATER PLAN

Water Distribution System Improvement Project

WHEREAS, the City of New Underwood has identified the need for water system upgrades to improve drinking water distribution, fire flow capacity and to ensure that adequate water resources are maintained for the community.  This project will involve running an additional pipeline from well #2 running south along 161^st Ave.; and

WHEREAS, the City of New Underwood proposes to apply for State grants and Drinking Water State Revolving Loan Funds; and,

WHEREAS, the City of New Underwood is eligible for State assistance for the proposed projects; and,

WHEREAS, the City of New Underwood is required to be on the State Water Plan in order to apply for State funds; and

NOW THEREFORE BE IT RESOLVED that the City of New Underwood duly authorizes the submission of the application for this project; and,

BE IT FURTHER RESOLVED that the City of New Underwood hereby designates the Mayor and/or Finance Officer to act as signatory in connection with the State Water Plan application including all documentation and to provide such additional information as may be required by the State of South Dakota.

Dated this 3^rd day of March, 2010.

                                                                        By:

                                                                        Benita R. White, Mayor

(SEAL)

ATTEST:

Meri Jo Anderson, Finance Officer

Moved by Green second by Torrey to approve resolution number 10-01.  Roll call vote.  Aye:  Dahlquist, Green, Torrey, and Trullinger. Nay: none.  Motion carried. 

 Other items discussed:

1.      Winter Speaker Mar. 31 & April 1 – David Owens.

2.      Pet Clinic - April 25^th, 2010, old city hall, 1:00 p.m. to 3:00 p.m.  

3.      Clean Up Week-end – April 24^th and 25^th. Alternate week-end May 1 & 2.

4.      Elected Officials Workshop – Pierre – April 24^th.   The Council agreed the newly elected officials can attend at the City’s expense.

5.      Local Board of Equalization appointments start on March 15, 2010 at 6:00 p.m.  Objection forms must be received by March 11, 2010 to get an appointment.

6.      Voter registration deadline for municipal & school election is March 29^th.

7.      Yearly comparisons on sales tax, watersalesman, community center rentals, water, sewer, and garbage were presented by the finance officer.

8.      The Mayor and Council thanked the candidates in attendance that are running for office for attending the meeting (Buchtel & Whitney).  The Finance Officer reported that any candidate can pick up packets prior to Council meetings.

Being no further business the Mayor adjourned the meeting at 6:50 p.m.

(Seal)  Meri Jo Anderson, Finance Officer