New Underwood, South Dakota

......a good place to be!

Ninutes October 1, 2008

                                                        MINUTES OF THE



A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on October 1, 2008.  Present were: Mayor Benita R. White, Councilmember’s: Michael Green, Tyler Richter, John Torrey, and Jack Trullinger.  Also present: Finance Officer Meri Jo Anderson,  Dir. Public Works Greg Hall, Cris Allen, and Deputy McPherson. 



Moved by Green second by Richter to approve the amended agenda.  Aye: all. Motion carried.



Moved by Torrey second by Richter to approve the September 17, 2008 minutes as presented.  Aye:  all.  Motion carried.


FINANCIAL REPORT & BILLIST                                                                                   

The financial reports, bill-list and vouchers were presented.  Motion by Trullinger second by Richter to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

September bills payable October 1, 2008

GENERAL FUND                                                                                        

Salaries – 5348.12;  Eagle Sales (beer – centennial) -964.00; Meri Jo Anderson (3rd qtr. mileage) – 225.00; Steves General Store (fuel) – 567.34; Sam’s Club (concessions) – 198.54;  First Western Bank ( SS, FWT) – 1237.49; SD Retirement (Sept.) – 417.36; WREA (Service) – 789.02; Golden West Service) – 270.35; SD State Treasurer  ( Sales Tax) – 165.22; RC Landfill (Dump Fees) – 2184.66; Dakota Care ( Insurance) – 605.54; ELAN (T. bags, bolts, office supplies) – 356.82; Holiday Enterprises (fireworks – centennial) – 500.00; McGas Propane (fuel) – 1168.50; Summit Signs (road closed) – 323.60;  New Underwood Post (Publishing) – 210.64;  SD Fed. Property (pellet, stool) – 90.00; SD Public Assurance Alliane (liquor ins. Centennial) – 750.00;Wall Meat Processing (Gr. Beef – centennial) – 430.40;  Midcontinent (pool tests) – 64.00; Gary Snow & Associates (asbestos inspection, old City Hall) – 275.00; Kristi Lemke (clean CC) – 244.00; Treasured Moments (video – centennial) – 785.00; Adams Machining (shaft) – 157.03l Pool & Spa (chemicals) – 297.60; Dena Whitney (toner) – 75.04; Joe Carlin (move tree) – 250.00; Diane Trullinger (clean CH) – 525.00; Johnson Machine (filters) – 308.11; Unemployment Ins (3rd qtr) – 44.08.  TOTAL: $19811.46.


FWB (loan payment PWB) – 1878.44; Pete Lien & Sons (chips) – 1560.06; Hills Material (asphalt) – 6737.28.  TOTAL:  $10175.78


Cal Wood (dep. Refund) – 10.00

WATER FUND                                                                                             

WREA (Service)– 844.93; McGas Propane (well house) – 92.25; Energy Laboratories (tests) – 504.00; The Little Print Shop (water books) – 184.71; Omni Site. Com (alarms) – 40.00; Hawkins (chemicals) – 759.20; Northwest Pipe Fittings (water parts) – 224.64.  TOTAL: $2649.73. 

SEWER FUND                                                                                             

Salaries – 4872.26; Paul’s Electric (lft sta) – 3427.50; FWB (SS & FWT) – 1237.70; SD Retirement (Sept.) – 686.88; WREA (Service) – 49.25; Dakota Care (ins.) – 1512.06; Alltell (service) – 117.73.   TOTAL: $11903.38.



The expenditure & revenue breakdown from the centennial celebration were presented to the Council.  The Council had budgeted $10,000.00 for the celebration and the cost to date is $8,150.62, but there is still centennial merchandise for sell, so this cost may decrease.



The Dir. of Public Works reported that the pilot study equipment for the radium removal is located in the old City Hall and is the study is about half completed.  He invited the Council to come and look at the equipment after the meeting.



The City will be flushing hydrants on October 9th.  Water consumers should take necessary precautions as the water will be stirred up, creating rust problems.



Metering the Fire Hall and Watersalesman was discussed. ( Previously the Council had moved that all City properties will be metered.)  The Council agreed the water salesman should get metered someday.  You have to cut into the main line and water to the fire hall and watersaleman will be shut off, so timing is a consideration.



Deputy McPherson presented his written monthly report. 

He has spoken to Julie Ertz and a bicycle safety course will be conducted.  The Council agreed this course should be held in the spring.

Animals running at large will be picked up and held by the City for 24 hours, if not claimed within this time frame, the animals will be taken to the Rapid City Shelter by the Sheriffs Dept.

This spring the Tri County Drug & Alcohol Program will be held with New Underwood School and Douglas School at Douglas.  Deputy McPherson requests the Council’s involvement in this program.



Kristi Lemke spoke to the Council about the cleaning contract at the Community Center.  Motion by Richter second by Green to contract the cleaning with Kristi Lemke for $10.00 an hour with a review in 6 months.  Aye: all.  Motion carried.  The Council thanked her for doing a good job.



Ordinances from two other small Cities were obtained.  The Mayor & Finance Officer will prepare a draft combining these ordinances with New Underwood’s for the Council’s consideration.  Councilman Torrey stated he will help with this draft.



The alley north of the school has been repaired with City gravel.  Discussion on drainage, snow removal, signage and fixing other alleys followed.  The Council instructed that the public works dept. smooth out the alleys with a grader, where they can & put gravel in the holes to at least make them passable. No snow removal, signage, drainage will be done to alleys at this time.



The Council discussed the lettering the City pick up with vinyl letters and the centennial logo.  Motion by Trullinger second by Richter that vinyl letters be put on and the centennial logo.  Aye:  Trullinger & Richter.  Nay:  Green & Torrey.  The Mayor broke the tie by voting nay.  Motion did not carry.  The Mayor and Councilmen Green & Torrey would like prices before approving.



The Mayor presented the asbestos report on the old City Hall.  This building can be taken down and buried at our dump according to our restricted use permit, when the time arrives.



The Mayor questioned the Council on why they would build a meeting room in the Public Works shop, when they had budgeted $32,000.00 to add on to the Community Center next year.  She suggested that the Legion use the Community Center for their meetings, when the old City Hall is removed, until the new meeting room is built.

Discussion followed on where to store the old City records.  Purchasing a shed, putting them in the new City Hall and moving the public works staff out, putting them in the new public works shop were all discussed with no consensus from the Council.



SP#08-12; Kristi Lemke; December 27, 2008

Moved by Green second Richter to approve this permit.  Aye: All.  Motion carried.



BP#08-025; Travis Madsen; 706 S. “A” Ave.; remove warehouse & bins

It was moved by Torrey second by Richter to approve this permit.  Aye: all.  Motion carried.



  1. The Municipal League Convention is in Pierre October 7-10.  Meri Jo Anderson will be attending.  
  2. A break down on the swimming pool for 2008 will be prepared.
  3. The drainage ditch north of Ash street needs smoothed out.
  4. The Dir. of Public Works got on the State bid, so the filters for equipment cost about a third of what is usually spent.
  5. Deadwood trail ride on public TV Oct. 5th.
  6. The City purchased a load of sheetrock for $50.00.


Being no further business the Mayor adjourned the meeting at 8:15 p.m.




(Seal)  Meri Jo Anderson, Finance Officer