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Minutes April 19, 2005

MINUTES OF THE NEW UNDERWOOD CITY COUNCIL

A regular meeting of the New Underwood City Council was held on April 19, 2005 at 6:00 p.m. Present were: Mayor Benita White, Councilmembers: Jackie Dahlquist, Michael Green, and LeeAnn Schumacher. Absent: Tyler Richter. Also present: The Fin. Officer Meri Jo Anderson, Dir. Public Works Greg Hall, Asst. Finance Officer Teresa Gossard, and Officer Wardle.

OFFICIAL CANVASS

The governing board set as the official canvassing board for the election held on April 12, 2005. The Board concurred with the election workers results as follows:Alderman (Ward 2)Michael Green – 31John Torrey – 25

AGENDA

 Moved by Schumacher second by Dahlquist to approve the agenda. Aye: all. Motion carried.

MINUTES

 Motion by Schumacher second by Dahlquist to approve the April 6, 2005 minutes and the April 14, 2005 special meeting minutes as presented. Aye: all. Motion carried.

DIRT

A complaint about the dirt on the corner of Bailey and Ash was received. The Council wanted the landowner informed about this obstruction, and to abate the obstruction by having the dirt moved.

ORDINANCE NUMBER 05-03

Ordinance Number 05-03 received its second reading.

ORDINANCE NUMBER 05-03ARTICLE II SECTION X

AN ORDINANCE ON LEAVE POLICIES FOR THE EMPLOYEES OF THE CITY OF NEW UNDERWOOD

BE IT ORDAINED by the Common Council for the City of New Underwood:

CITY OF NEW UNDERWOOD EMPLOYEE LEAVE POLICY

I. Leave quantity by tenure: hours accrued p/pay period

Tenure 0-3 year 3-15 yrs 15 yrs+Sick leave 4 4 4(total hours p/yr) 104 104 104Annual leave 2 4 6(total hours p/yr) 52 104 156Holidays 9 9 9Or as listed in the SD Municipal League Handbook and 26-31 December: emergency or standby duty only.II. General leave policy a. The above accruals are predicated on an 80 hour p/pay period work schedule. Leave accruals for employees hired at less than full time schedule (40 hours p/week - 80 hours p/pay period) will be prorated. b. The leave year begins the first full pay period each calendar year; c. Temporary, intermittent, or occasion employees are not eligible for leave or holiday entitlements. d. No category of leave is accrued if the employee is in a non-pay status, or absence without approval e. No leave will be accrued during the initial employment probationary period (usually 6 months). Upon completion of the probation period annual and sick leave will be credited as of the initial date of employment. f. Any exceptions to this leave policy must be included in an employees Job Description/work agreement.III. Specific policy by category; A Sick leave;

1. Sick leave is available for employees for: a) Employee illness b) To care for immediate family member c) Attend funeral of immediate family member

 2. Sick leave accrual is limited to 1,000 hours

3. Sick leave settlement. The city will pay the employee for one half of his/her accrued sick leave upon termination or retirement, provided the employee has been an employee at least three (3) years.

4. The employees may create a sick leave pool for other employees, in the event there is an extended illness that exceeds the sick leave available to the affected employee.

5. The employee will notify their appropriate supervisor as to their illness prior to the start of their work day.

 B. Annual Leave:

1. Annual leave for department heads will be approved by the Mayor.

2. Annual leave for all other employees will be approved by the appropriate department head.

3. Annual leave to be accrued during the year is available for use any time during the year provided approval is obtained and the employee acknowledges that any unearned leave will be deducted from their final paycheck if they quit or retire before the leave is accrued.

4. Maximum accrual (carryover) to a new year is 320 hours. A new year starts at the first full pay period.

C. Holiday - The paid holidays: the ones listed in the SDML Handbook and December 26 through December 31 (a minimum/emergency work schedule only, Employees will be excused from routine non-essential duties). Holiday pay will Not exceed more hours than each employees regular work week pay.

IV. Grandfather ClauseAny Employee who is over limits will have five years from the effective date of this ordinance to conform with the limitations.

(seal) Benita R. White, Mayor

Meri Jo Anderson, Finance Officer

  • First reading: April 6, 2005
  • Second reading: April 19, 2005
  • Publish Date: April 27, 2005
  • Effective Date: May 17, 2005

Moved by Schumacher second by Green to approve the second reading of Ordinance Number 05-03. Roll call vote. Aye: Dahlquist, Green, and Schumacher. Motion carried.

BUILDING PERMITS

05-10; Francis Peterson; 116 W. Ash; Deck05-11; Jim McKee; 110 E. Pine; Garage (He will need a variance on set backs to the east, staked - please look it over)Motion by Schumacher second by Green to approve permit #05-10. Aye: all. Motion carried.After discussion is was moved by Dahlquist second by Schumacher to approve permit #05-11 and the variance on set backs to the east and north for this garage. Aye: all. Motion carried.

ABATEMENT

Racicky Abatement (This abatement for taxes on the old mobile home that was removed when new mobile home was purchased.) Motion by Dahlquist second by Green to authorize the Finance Officer’s signature on this abatement. Aye: all. Motion carried.

WATER AVAILABILITY REQUEST

Brandi Ballard - NU Dam Road (West of Sandy Guenot and east of Hazel Phillips)Motion by Schumacher second by Green to approve this water availability request, pending payment, and with the condition a meter pit be placed on the property line at the expense of the property owner.

OTHER ITEMS DISCUSSED THROUGHOUT MEETING

  1. Good Samaritan propane tanks tabled. The Council would like someone from the Good Samaritan Center to attend a meeting to discuss the moving of these tanks to the Fox property.
  2. The district meeting will be in Keystone April 20, the staff, Mayor, and some of the Council will attend.
  3. The Community Center will get a spring-cleaning starting next week.
  4. The animal clinic will be April 24, 2005 from 1-3.
  5. The Finance Officer presented governmental funds reports.
  6. A loud music complaint was turned over to Officer Wardle.
  7. Garbage will not be picked up May 9th & 10th – pick up will be May 12th.
  8. City Hall renovation tabled.
  9. Officer Wardle graduated from his DARE instructor course.

EXECUTIVE SESSION

Motion by Green second by Schumacher to go into executive session at 7:15 to discuss an economic development proposal. Aye: all. Motion carried.Moved by Dahlquist second by Green to adjourn the executive session at 7:35 and return to regular session.Being no further business the Mayor adjourned the meeting at 7:35 p.m.

(Seal) Meri Jo Anderson, Finance Officer