New Underwood, South Dakota

......a good place to be!

Minutes August 4, 2010

                             MINUTES OF THE



A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on August 4, 2010.  Present were: Councilmember’s: Rikka Buchtel, Jackie Dahlquist, Michael Green, and Joe Whitney.  Absent: Mayor White.   Council President Green called the meeting to order. Also present and late arrivals were: Dir. of Public Works Greg Hall, Finance Officer Meri Jo Anderson, Cris Allen, John Torrey, Ron Racicky, Dena Whitney, Tralice & Rachel Ellis, Larry Graham, Connie Arneson, and Sgt. Mueller.



Moved by Dahlquist second by Whitney to approve the agenda.  Aye: all. Motion




Moved by Whitney second by Buchtel to approve the July 21, 2010 with the following corrections:  Whitney seconded the approval of the minutes, not Dahlquist; Whitney’s permit was approved pending set backs; and under Ordinance Number 10-06: the finance officer initiated the Council salary ordinance.  Aye: all.  Motion carried.


FINANCIAL REPORT & BILL LIST                                                                                  

The financial reports, bill-list and vouchers were presented.  Motion by Whitney second Dahlquist to approve the financial reports and the following warrants as presented excluding J&J Asphalt, since the statement was missing.  Aye:  all.  Motion carried.  

July bills payable August 4, 2010

GENERAL FUND                                                                                        

Salaries – 16048.92; Wellmark (ins.) 488.18; Merchant Bank (visa charges) – 16.49; Sam’s Club (SP supplies) – 358.90; IRS – EFTPS (July) – 2719.52; SD Retirement (July) – 605.20; WREA (Service) – 1409.26; Golden West Service) – 325.26; RC Landfill (dump fees) – 2242.95; SD State Treasurer  ( Sales Tax) – 232.50; Steve’s (fuel) – 208.47; ELAN (supplies, vacuum cleaner, freezer, batteries, hoses shovel)  – 1612.51; NU Post (publishing) – 457.74; Penn. Co. Highway (fuel) – 542.18; Alltel (service) – 110.67; Penn. Co. Sheriff (3rd qtr) – 9453.50; Tony Ascrizzi (printer cartridges) – 56.70; Coca-Cola (SP) – 208.00; Pool & Spa Center (motor & chemicals) – 1102.47; Wall Health Clinic (employee physicals) – 81.00; Great Western Tire (grader tube & repair) – 188.20; Jenner Equip. (coolant oil) – 16.48; S & D Electric (installation of pool pump) 85.66; Advance Drug Testing (2 tests) – 52.00; Kristi Lemke (clean CC) – 50.00.  TOTAL: $38672.76.


Steve’s (fuel) – 327.53; FIB (loan payment PWB) – 1878.44; Hills Material Co. (oil) – 9668.51; 71 Construction (EZ street asphalt) – 3839.21; Pete Lien & Sons (gravel) – 665.91.  TOTAL:  $16379.60

WATER FUND                                                                                             

Salaries – 4395.22; Wellmark (ins) – 1464.54; IRS – EFTPS (SS & FWT) – 1190.62; SD Retirement (July)- 480.32; WREA (Service) – 741.70; GLM Enterprises (plumbing supplies) – 51.16; Northwest Pipe Fittings (plumbing supplies) – 125.00; WRT (June & July) – 5305.66; Hawkins (chemicals) – 622.75; Energy Labs (tests) – 115.00; Midcontinent (tests) – 430.00; Omni site (alarm) – 23.00.  TOTAL: $14944.97



Seco (bldg) – 13013.46; WRT (removal plant) – 19130.00.  TOTAL: $32143.46


Salaries – 4521.26; FIB (SS & FWT) – 1261.99; SD Retirement (July)  – 588.46; WREA (service) – 112.32; Paul’s Electric (lft sta)- 1643.89; Omni-Site, Inc. (alarm)  – 23.00. TOTAL: $8150.92



The Ambulance Dept. will be having an EVOC course on Sat. August 7, 2010.  They will be using some of Oak Street between A & B Ave, for this course.



Dir. of Public Works presented his written report.  Public Works staff have been chip sealing, patching, garbage, reading monthly meters, pulling weeds, getting surplus property ready.

Mr. Hall requested he be allowed to work privately for WRT to check out the bag filters.  The Council had no problem with this, but it would have to be put on the agenda for the next meeting to formally take action on.



The Finance Officer again reiterated that due to the new open meeting laws, we cannot just add things to the agenda the same night.  They must be on the posted agenda 24 hours in advance to take any action.  This will cause a few problems for the citizens, since they are used to adding things such as building permits and spiking permits etc. at the last minute.  We are trying very hard to follow this law, but mistakes will happen until we get used to it.  Everyone needs to be mindful of this rule.



The aquatic director reported the swimming pool is staying busy, with good attendance.  The pool was broken into and the trespassers were caught.  The donation jar at the pool is being used and donations are coming in.



Ordinance Number 10-06 received its first reading again.  This ordinance was to consider raising salaries back to $50.00 a meeting. Councilman Whitney expressed concern that since some of the Council is new that it might not be wise to raise the salaries back to $50.00.  Councilman Dahlquist stated that the price per meeting is not based on experience it doesn’t matter if you have been there one month or 10 years it is all the same pay.  The Council does more than just the meeting they work for the city in between those meetings on city business. The Finance Officer reported that other second class cities in our area receive from $50.00 to $110.00 a meeting. Motion by Dahlquist second by Buchtel to approve the first reading.  Aye:  Buchtel, Dahlquist, and Whitney.  Nay: Green.  Motion carried.



The Council sat as the appraisal board for the surplus property at 5:00 p.m. today.  Motion by Dahlquist second by Buchtel to approve the appraisals they agreed on and to advertise with the sealed bids to be opened on September 1, 2010 at the Council meeting. 



Resolution number 10-05 was introduced.  After discussion, it was moved by Whitney second by Buchtel to approve resolution number 10-05.  Roll call vote.  Aye:  Buchtel, Dahlquist, Green, and Whitney.  Nay: none.  Motion carried.




BE IT RESOLVED by the Common Council of the City of New Underwood that per SDCL 9-23-3 the Mayor is authorized to sign warrants with the countersignature of the Finance Officer.  The Mayor, Finance Officer, and President of the Council are authorized on the signature cards at the banks and in emergencies any two of the following may sign necessary financial transactions:  the Mayor, Finance Officer, or Council President.


Dated August 4, 2010




Meri Jo Anderson, Finance Officer                                  Benita R. White, Mayor



The first responders are having trouble with street and house addressing within City limits.  The Council agreed that a letter be sent to home owners who do not have the required 3 inch house numbers on their homes (reference resolution number 84-29).

The NU Ambulance Dept., Fire Dept., and a senior group from Pennington County will help home owners who need it.



Spiking Permit #10-09; Meri Jo Anderson; Sept. 5, 2010

Motion by Dahlquist second by Buchtel to approve the above spiking permit. Aye: all.  Motion carried.



The Council sat as the appraisal board for the surplus property at 5:00 p.m. today.  Motion by Dahlquist second by Buchtel to approve the appraisals they agreed on and to advertise, with the sealed bids to be opened on September 1, 2010 at the Council meeting. 



Ron Racicky requested the use of the Community Center for September 6 for the Labor Day steam burger feed; back yard of City Hall for horseshoes; permission for fireworks on September 5 at the football field; and to close “A” Ave from Pine to Elm from 10 a.m. to 6:00 p.m., and on Labor Day to allow open container from Oak to Elm and the horse pits in the back yard at City Hall.  Motion by Dahlquist second by Whitney to grant these requests.  Aye: all.  Motion carried.



Council President Green requested the Finance Officer look at other banking institutions to compare interest rates and banking services, he explained he was not requesting changing banks at this time, but would like to look at the other options out there.  Motion by Buchtel second by Dahlquist to instruct the finance officer to get the banking comparisons and report back.  Aye: all.  Motion carried.


Other items discussed:

1.      The air filled bouncy castles the City owns.  Our insurance excludes them, so we have no liability coverage.  The City attorney stated she could draw up a hold harmless contract, but they are not full proof, so she felt it was not worth the risk.  If the renter could list the City as additional insured that might work, or just list them as surplus property.

2.      Blood Drive at the Community Center on August 25, 2010.

3.      Liquor Ordinance tabled.

4.      Sgt Mueller presented the law enforcement written monthly report.

5.      Signs for the dumpsters have been ordered stating no wood or yard waste allowed.

6.      Radium removal system payments winding down.  WRT will be here in 2-3 weeks

7.      Letter from the insurance company declining liability claims for sewer damage.   

8.      Citizen drainage complaint on “B” Ave. between Oak and Ash Streets.  Mr. Hall will check into this and the Council instructed that if the culverts are plugged they be cleaned out.

9.      A citizen complaint on doorbell ringing late at night will be turned over to Deputy McPherson.


Being no further business the Mayor adjourned the meeting at 6:50 p.m.





(Seal)  Meri Jo Anderson, Finance Officer