Minutes March 1, 2018
MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on March 1, 2018. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham, and Kathy Trullinger. Absent, Shoemaker. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Deputy Jones, Dir. of Public Works Tim Hall and Dianne Trullinger. The meeting was called to order by Mayor Trullinger.
AGENDA
Motion by Gossard second by K. Trullinger to approve the agenda. Aye: all. Motion carried.
MINUTES
Moved by Graham second by Gossard to approve the February 15, 2018 minutes as presented. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The financial reports, bill-list, monthly revenue, savings sheets and vouchers were presented. Moved by K. Trullinger second by Graham to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
February bills payable March 1, 2018
GENERAL FUND
First Data (visa charges) – 36.04; Golden West Telephone(Jan. service) - 238.28; City of Rapid City (Jan. dump fees) - 1971.78; Salaries – Mayor & Council– 1054.36; Cleaners – 49.87; Timothy Hall – (mileage reimbursement) – 320.22; Larry Graham (mileage reimbursement) – 170.64; Michael Siegel (3rd PW) – 37.48; IRS-EFTPS – 311.55; WREA (Service) –2209.71; Golden West ( Feb. service) –290.14; NU Post (publishing) –249.93; SD State Treasurer (Feb. Sales Tax) –358.12; Kieffer Sanitation (dump fees) -160.00; McGas (propane CH) – 211.49; Snyder Industries (totes and hardware) – 3028.16; Americinn (Leg. Day rooms) – 529.95; MasterCard (hydraulic oil, ink cartridges) –3151.68; Menards (shop supplies) – 71.52; BJ’s (Kool-Aid, dressing) –6.58; Sam’s Club (mayor’s meeting) – 57.98; Dennis Johnson (CC geothermal repairs) – 919.06; Meri Jo Anderson – (fin. consult) – 1610.00; Whisler Bearing (hydraulic line) – 97.37. TOTAL: $17,141.91
WATER FUND
Finance Office –3101.94; Public Works – 4359.47; SDRS (retirement plan) –1027.26; IRS (SS & FWT) –2475.62; HPSD –1650.09; SDWWA (membership) – 10.00; DENR (certification) – 12.00; WREA (Service) –896.65; Aflac (ins.) –114.66; WRT (radium removal fee) – 2142.00; Omni Site (alarm) – 25.00; Hawkins (chemical) – 1171.49. TOTAL: $16,986.18
SEWER FUND
WREA (service) –101.42; Omni-Site, Inc. (alarm) – 25.00; SDWWA (membership) – 10.00; DENR (certification) – 12.00. TOTAL: $148.42
METER FUND
Daniel Dove (deposit refund) -89.80. TOTAL: $89.80
2017 ANNUAL REPORT
The Finance Officer presented the 2017 annual report to the Council. Motion by Graham second by K. Trullinger to approve the 2017 annual report, publish in the legal newspaper and forward it to the state Dept. of Legislative Audit. Aye: all. Nay: none. Motion carried. (See below).
DIRECTOR OF PUBLIC WORKS
The public works staff went to see if they could tell what was preventing them from being able to turn off the water at 111 N. C Ave again. The ground was covered with snow, so they will go back when the snow has melted some to address this issue. There was a house with broken water lines over the weekend where Mr. Hall had to shut the water off.
PAY LOADER
All service records from Sheehan are supposed to be sent to public works (Sheehan has serviced this loader since it was sold to Sioux Falls). The pay loader in Hot Springs is not a viable option as it is missing a door and the bucket is in bad shape.
LAW ENFORCEMENT
Deputy Jones presented the monthly report. He apologized for Sargent Harkins absence as there was a scheduling conflict with Wall.
MAYOR
James Bialota sent an email stating that the property at 513 S. A Ave will be in his name on April 12th. if the property is not redeemed before that date.
OTHER ITEMS DISCUSSED:
The joint agreement with the school was signed last week by the board chairman.
The Pet Clinic will be held April 21, 2018 from 10 a.m. to noon and the Community Clean-up Day will be April 21 & 22, 2018 from 8 a.m. to 4 p.m. The Mayor encourages residents to help their neighbors if they are senior citizens or if they have disabilities. City Hall can be contacted in advance also if help is needed.
2018 District Meeting April 3, 2018 will be in Wall, SD. Gossard, Graham, K. Trullinger, Hall, Anderson, and Pritzkau all plan to attend.
A lengthy discussion was held on how to rewrite the utility ordinance to include an additional deposit needed when a resident’s water is turned off.
Citizen concern pertaining to snow removal, Mayor Trullinger stated that as snow was not expected to let up, he made the call to not remove until it got closer to being done. There are some people that believe it is a waste of tax payer’s money to do the removal while it is still snowing, others believe it should be maintained throughout the storm.
Being no further business Mayor Trullinger adjourned the meeting at 6:34 p.m.
(Seal) Kristi Pritzkau, Finance Officer
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on March 1, 2018. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham, and Kathy Trullinger. Absent, Shoemaker. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Deputy Jones, Dir. of Public Works Tim Hall and Dianne Trullinger. The meeting was called to order by Mayor Trullinger.
AGENDA
Motion by Gossard second by K. Trullinger to approve the agenda. Aye: all. Motion carried.
MINUTES
Moved by Graham second by Gossard to approve the February 15, 2018 minutes as presented. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The financial reports, bill-list, monthly revenue, savings sheets and vouchers were presented. Moved by K. Trullinger second by Graham to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
February bills payable March 1, 2018
GENERAL FUND
First Data (visa charges) – 36.04; Golden West Telephone(Jan. service) - 238.28; City of Rapid City (Jan. dump fees) - 1971.78; Salaries – Mayor & Council– 1054.36; Cleaners – 49.87; Timothy Hall – (mileage reimbursement) – 320.22; Larry Graham (mileage reimbursement) – 170.64; Michael Siegel (3rd PW) – 37.48; IRS-EFTPS – 311.55; WREA (Service) –2209.71; Golden West ( Feb. service) –290.14; NU Post (publishing) –249.93; SD State Treasurer (Feb. Sales Tax) –358.12; Kieffer Sanitation (dump fees) -160.00; McGas (propane CH) – 211.49; Snyder Industries (totes and hardware) – 3028.16; Americinn (Leg. Day rooms) – 529.95; MasterCard (hydraulic oil, ink cartridges) –3151.68; Menards (shop supplies) – 71.52; BJ’s (Kool-Aid, dressing) –6.58; Sam’s Club (mayor’s meeting) – 57.98; Dennis Johnson (CC geothermal repairs) – 919.06; Meri Jo Anderson – (fin. consult) – 1610.00; Whisler Bearing (hydraulic line) – 97.37. TOTAL: $17,141.91
WATER FUND
Finance Office –3101.94; Public Works – 4359.47; SDRS (retirement plan) –1027.26; IRS (SS & FWT) –2475.62; HPSD –1650.09; SDWWA (membership) – 10.00; DENR (certification) – 12.00; WREA (Service) –896.65; Aflac (ins.) –114.66; WRT (radium removal fee) – 2142.00; Omni Site (alarm) – 25.00; Hawkins (chemical) – 1171.49. TOTAL: $16,986.18
SEWER FUND
WREA (service) –101.42; Omni-Site, Inc. (alarm) – 25.00; SDWWA (membership) – 10.00; DENR (certification) – 12.00. TOTAL: $148.42
METER FUND
Daniel Dove (deposit refund) -89.80. TOTAL: $89.80
2017 ANNUAL REPORT
The Finance Officer presented the 2017 annual report to the Council. Motion by Graham second by K. Trullinger to approve the 2017 annual report, publish in the legal newspaper and forward it to the state Dept. of Legislative Audit. Aye: all. Nay: none. Motion carried. (See below).
DIRECTOR OF PUBLIC WORKS
The public works staff went to see if they could tell what was preventing them from being able to turn off the water at 111 N. C Ave again. The ground was covered with snow, so they will go back when the snow has melted some to address this issue. There was a house with broken water lines over the weekend where Mr. Hall had to shut the water off.
PAY LOADER
All service records from Sheehan are supposed to be sent to public works (Sheehan has serviced this loader since it was sold to Sioux Falls). The pay loader in Hot Springs is not a viable option as it is missing a door and the bucket is in bad shape.
LAW ENFORCEMENT
Deputy Jones presented the monthly report. He apologized for Sargent Harkins absence as there was a scheduling conflict with Wall.
MAYOR
James Bialota sent an email stating that the property at 513 S. A Ave will be in his name on April 12th. if the property is not redeemed before that date.
OTHER ITEMS DISCUSSED:
The joint agreement with the school was signed last week by the board chairman.
The Pet Clinic will be held April 21, 2018 from 10 a.m. to noon and the Community Clean-up Day will be April 21 & 22, 2018 from 8 a.m. to 4 p.m. The Mayor encourages residents to help their neighbors if they are senior citizens or if they have disabilities. City Hall can be contacted in advance also if help is needed.
2018 District Meeting April 3, 2018 will be in Wall, SD. Gossard, Graham, K. Trullinger, Hall, Anderson, and Pritzkau all plan to attend.
A lengthy discussion was held on how to rewrite the utility ordinance to include an additional deposit needed when a resident’s water is turned off.
Citizen concern pertaining to snow removal, Mayor Trullinger stated that as snow was not expected to let up, he made the call to not remove until it got closer to being done. There are some people that believe it is a waste of tax payer’s money to do the removal while it is still snowing, others believe it should be maintained throughout the storm.
Being no further business Mayor Trullinger adjourned the meeting at 6:34 p.m.
(Seal) Kristi Pritzkau, Finance Officer