New Underwood, South Dakota

......a good place to be!

Minutes December 6, 2017

MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL

 

A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on December 6, 2017. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham, Karin Shoemaker, and Kathy Trullinger. Also present: Meri Jo Anderson, Finance Officer, Kristi Pritzkau, Assistant Finance Officer, Dir. of Public Works Tim Hall, Deputy Jeff Jones, Jim & Adam Szymonski, Tami Phillips, Randy Madsen, and Serena Rice. The meeting was called to order by Mayor Trullinger.

PUBLIC HEARING

Hearing on Liquor License Transfer from Randall Madsen & Wendy Philipsen - on sale retail 2018 License (RL 5755) for the Corner Bar 524 S. “A” Ave. to Wendy Philipsen & Serena Rice. No one presented themselves to voice any objections to this transfer.

AGENDA

Motion by Gossard second by Shoemaker to approve the agenda. Aye: all. Motion carried.

 

MINUTES

Moved by K. Trullinger second by Graham to approve the November 15, 2017 minutes as presented. Aye: all. Motion carried. 

 

FINANCIAL REPORT & BILL LIST                                                                                  

The financial reports, bill-list and vouchers were presented. Moved by Shoemaker second by K. Trullinger to approve the financial reports and the following warrants as presented.  Aye: all.  Motion carried.  

November bills payable December 6, 2017

GENERAL FUND                                                                                                                

Merchant Bank (visa charges) – 57.70; Salaries – Mayor – 361.75; Cleaners –31.25; Finance Office – 5295.64; Public Works – 4383.68; IRS (SS & FWT) –3360.96; HPSD – 2200.12; SDRS (retirement) – 1363.50; Aflac (ins.) – 147.56; SDML (membership dues) – 824.60; WREA (Service) –1774.70; Golden West  (Service) –291.93; NU Post (publishing) –165.42; SD State Treasurer  (Nov. Sales Tax) –378.23; Kieffer Sanitation (roll- off dumps) – 320.00; Menards (antifreeze, snaps) –280.82; MasterCard (supplies, printer, calendars, rooms) –877.14; City of Rapid City (dump fees) -1605.98; A-1 Mechanical (winterize pool) – 250.00; SD Finance Office Assoc. (dues) –70.00; SD Human Resource Assoc. (dues) – 25.00; SD Municipal Street Assoc. (dues) – 35.00; Summit Signs (posts etc.) – 338.00; Ace Steel and Recycling (tubing) – 250.32; BH Chemical (supplies for CC) –98.23; City of Rapid City Solid Waste Operations (permit) – 5.00. TOTAL: $24792.53

WATER FUND                                                                                                                     

US Bank Nat’l Assn. (SRF loan payment) – 1693.16; WREA (Service) –761.32; WRT (radium removal charge) – 2142.00; Omni Site (alarm) – 25.00; Northwest Pipe Fittings (tool) – 43.12. TOTAL: $4664.60

SEWER FUND

WREA (service) –89.43; Omni-Site, Inc. (alarm) – 25.00; MARC (cleaner, freight) – 240.30. TOTAL: $354.73

 

CONTINGENCY FUND

Motion by Graham second by Gossard to approve the contingency fund transfer to the following accounts: 101/413/426 (Election Supplies) - $25.00, 101/414/414.8 (Finance Health Ins) - $3100.00, 101/414/426 (Finance Supplies) – $700.00, 101/414/427 (Finance travel) - $900.00, 101/430/412 (Public Works OASI) - $1800.00, 101/430/414.8 (Public Works Health Ins) - $1100.00, 101/432.3/412 (Solid Waste OASI) - $1500.00, 101/432.3/414.8 (Solid Waste Health Ins) - $1200.00, 101/432.3/429 (Dump Fees) - $2500.00. Aye: all. Motion carried.

 

DIRECTOR OF PUBLIC WORKS

  • Erosion at the lagoon is fixed.

  • Snow plow on

  • Christmas lights up

  • Rail being placed on the mezzanine at the public works shop as requested by Risk Management.

     

    LAW ENFORCEMENT

    Deputy Jones presented his written monthly report. He informed the council of some local problems he’s addressing involving theft, trespassing, and meth. Arrests have been made and another arrest is pending. He cautions the public to be vigilant and lock doors due to some of the people who are frequenting our town.

     

DYNAMIC ENGINE BRAKING (JAKE BRAKING)

Ordinance Number 17-09 received its first reading. (This ordinance changes the no dynamic engine braking to no unmuffled dynamic engine braking.) Motion by Gossard second by Graham to approve the first reading. Discussion followed with good audience participation which included the reason for having to use dynamic braking within the city ie saving brakes, noise taking away quality of life, using gears to slow down, policing whether muffled or unmuffled, and a need for an ordinance at all. Aye: all. Motion carried.

 

LIQUOR LICENSE TRANSFER

Consideration of Liquor License Transfer from Randall Madsen & Wendy Philipsen - on sale retail 2018 License (RL 5755) for the Corner Bar 524 S. “A” Ave. to Wendy Philipsen & Serena Rice.  Motion by K. Trullinger second by Gossard to approve this on sale license transfer.  Aye: all.  Motion carried.

 

SPIKING PERMIT

Spiking permit SP #17-06; Tami Bills; Dec. 22, 2017

Spiking permit SP #17-07; Sara Hansen; Dec 15, 2017

Moved by Graham second by Shoemaker to approve these spiking permits. Aye: all.  Motion carried.

 

RESOLUTION NUMBER 17-07
Resolution Number 17-07 was introduced.
 
RESOLUTION NUMBER 17-07
CITY OF NEW UNDERWOOD
AUTHORIZING RESOLUTION
ESTABLISHING AN INCIDENTAL ACCOUNT

 

WHEREAS, the State of South Dakota has authorized the establishment of an incidental account making general fund monies available for use during the month, prior to approval at the first meeting of the month (reference SDCL 9-23-23), and

 

WHEREAS, these funds may be expended with the signatures of two officers of the municipality, and

 

WHEREAS, this account is established to use when circumstances present themselves that would cause expending monies for late fees, and/or would help facilitate the flow of city business, and/or where immediate payment is required (ie internet purchases), and

 

WHEREAS, a detailed account of the expenditures from the incidental account shall be presented with verified vouchers, itemized and supported by receipted bills or other information as evidence of payment, and shall not exceed $38,000.00, and

 

NOW THEREFORE BE IT RESOLVED that the Common Council in and for the City of New Underwood does hereby establish an incidental account per SDCL 9-23-23, using the above mentioned constraints.

 

Dated this 6th day of             December, 2017

(Seal)

                                                                                                            Jack W. Trullinger, Mayor

 

Meri Jo Anderson, Finance Officer

Motion by Graham second by K. Trullinger to approve Resolution Number 17-07. Roll call vote. Aye: Gossard, Graham, Shoemaker, and Trullinger.  Nay: none.  Motion carried.

 

EXECUTIVE SESSION

Motion by K. Trullinger second by Shoemaker to go into Executive Session (SDCL 1-25-2 (2) Personnel matter) at 6:45 p.m. Aye: all. Motion carried.

The Mayor adjourned the executive session at 6:55 p.m. and returned to regular session.

 

FINANCE OFFICER AND FINANCE DIRECTOR

Motion by Graham second by Gossard to offer the Finance Officer’s position to Kristi Pritzkau and to appoint Meri Jo Anderson as Finance Director effective January 1, 2018. Aye: all.  Motion carried. Oaths of office will be administered at the next meeting.

 

OTHER ITEMS DISCUSSED:

  1. Mayors meeting in New Underwood went well last month.
  2. Letter sent to the owner of the storage tank as instructed by Council.
  3. A letter of abatement was sent to a home owner who has someone living in their camper, which is against city ordinance.
  4. Mayor Trullinger will undergo knee surgery on the 12th, so he will be out a few days.
  5. SDML still working on the code enforcement officer.

 

Being no further business Mayor Trullinger adjourned the meeting at 7:01 p.m.

 

 

Meri Jo Anderson, Finance Officer