New Underwood, South Dakota

......a good place to be!

Minutes May 2, 2018

MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL


A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on May 2, 2018. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham, Karin Shoemaker (at 6:10), and Kathy Trullinger. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Deputy Jones, Tim Hall, Dir. of Public Works, Darrel Smith, Ava Krebsbach, Melanie Tish, Josie Tish and Dan Hall. The meeting was called to order by Mayor Trullinger.

AGENDA

Motion by K. Trullinger second by Graham to approve the agenda. Aye: all. Motion carried.



MINUTES

Motion by Graham second by Gossard to approve the April 18, 2018 minutes with the following change, Resolution #18-05: Dated April 18, 2018. Aye: all. Motion carried.

FINANCIAL REPORT & BILL LIST

The financial reports, bill-list, monthly revenue, savings sheets and vouchers were presented. Motion by K. Trullinger second by Gossard to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.

April bills payable May 2, 2018

GENERAL FUND

First Data (visa charges) –36.31; SODACE (Membership fee) – 40.00; City of Rapid City (March dump fees) –1341.07; Salaries: Mayor –361.75; Council - 831.14; Cleaner – 83.11; Public Works - 52.41; IRS-EFTPS – 343.65; Meri Jo Anderson (financial consulting) – 1610.00; WREA (Service) –1964.76; Meri Jo Anderson (reimbursement for Price plat) – 90.00; Golden West Telephone (April service) – 291.18; NU Post (publishing) – 241.75; SD State Treasurer (April Sales Tax) – 317.80; MasterCard (tote bottoms, tables, chairs, chair racks) – 2489.21; Menards (water heater and pool supplies) – 276.36; Harvey’s Lock Shop (keys, rings, tags) – 17.92; Joe Simmons (refund) – 132.00; BJ’s (coffee, tea, p/s fluid) – 26.55; Kieffer Sanitation (dump fees) – 320.00; SD Gov’t FO Assoc. (FO School) – 150.00; SD Gov’t HR Assoc. (HR school) – 100.00; Brown’s Small Engine Repair ( plug, air filter) – 16.69 TOTAL: $11,133.66

WATER FUND

SD One Call (1st qtr. message fees) – 9.45; Midcontinent (1st qtr. water test) – 57.00; BJ’s (gas for water locating) – 14.81; US Bank (SRF loan) – 1693.16; WREA (Service) – 863.34; WRT (radium removal fee) – 2199.38; Omni Site (alarm) – 25.00; Hawkins (chemical) – 396.05; Knecht Home Center (water locate) – 56.35; SD Rural Water (water tech expo) – 80.00; Biersbach (water locate) – 48.30; Joe Simmons (refund) – 92.80 TOTAL: $5,535.64

SEWER FUND

Salaries: Finance Office – 3136.91; Public Works – 4577.45; SDRS (retirement plan) – 1054.44; Aflac (ins.) –114.66; IRS (SS & FWT) –2510.28; HPSD –1650.09; WREA (service) –109.62; MARC (cleaner, enzymes) – 580.59; Omni-Site, Inc. (alarm) – 25.00; Joe Simmons (refund) – 43.80 TOTAL: $13,802.84

METER FUND

Joe Simmons (refund) – 50.00 TOTAL: $50.00

POOL MANAGER

Public Works and Bill Tines are planning to repair the concrete at the pool sometime next week.
Options for a pool heater are being considered, a rough quote was obtained from Mike Fitzgerald with ecosystems for solar heat. More details are needed for a more definitive quote, i.e. who will install, where to install, etc.
Requested reinstating the policy in the handbook to allow the lifeguards to use the pool after hours with their families, which was removed in the revised version done in 2017. This will be put on the Agenda for the next meeting.
DIRECTOR OF PUBLIC WORKS

Clean-up Day went well with approximately 20 people on Sunday.
The dump will be open on the first and third Saturdays of each month this summer weather permitting, from 8a.m.-12p.m. starting May 5, 2018.
EZ Street was delivered this week for the street repair this summer.


LAW ENFORCEMENT

Deputy Jones presented the written monthly report.



MAYOR

The Kindergarten Celebration will be Tuesday May 8, 2018 at 6 p.m.

The family that rented the Community Center for a wake and funeral were complimented by a resident; they did a very good job cleaning up inside and outside of the building.

The Mayor, Public Works Director, Finance Director and Finance Officer will all be going to Pierre May 9-10, 2018 for SDML Code Enforcement meetings.

The Fun Color Run was presented and it was recommended going down the alley by the fire hall and storage area beside the flood ditch.

Lagoon aerators are still being researched and the possibility of using different bugs as a dredging company had suggested. The Council suggested hiring Rural Water to test the chemical balance of the lagoon and to take a sample of the sludge.



WATER MAIN 16056 229th ST.

Director of Public Works is still researching all options for the water main for 229th St. Quotes were received for parts to install from the south side of 229th St. to the west up to the Ness-Hall property line: pipe, valves, fire hydrant, etc. Core & Main - $11,614; DSG – $12,899; and Northwest Pipe – $13,140. Another route is still being considered. SD One Call has been called and will locate utility lines. Motion to table this was made by Graham, second by K. Trullinger until further facts are gathered. Aye: all. Motion carried. The Council agreed it would be a good idea to engage the services of the old Director of Public Works, Greg Hall, to show the current Public Works Staff how to dig and install water lines at a consulting price of $25.00 an hour.



SPECIAL LICENSE

Special License SL#18-03; Moe’s Bar and Grill; Benefit Supper and Dance; Community Center; June 22, 2018. Motion by Graham second by Gossard to reapprove this license as the date has changed from June 15, 2018. Aye: all. Motion carried.



CONSIDERATION OF BUILDING PERMIT

Darrel Smith presented his appeal to the Council to reconsider BP #18-05. Motion by Gossard second by Shoemaker to uphold the denial of this permit as the mobile home does not meet the ordinance requirements. Aye: all. Motion carried.



RURAL SERVICE DISTRICT

No Plat has been received for the land to the north of the Interstate yet. Moved by K. Trullinger second by Shoemaker to table this and leave off the Agenda until notified that it is available. Aye: all. Motion carried.



SAMI JO MEMORIAL POOL

The Pool Manager would like to get authorization to sign a Golden West Grant Application whereupon Resolution 18-07 was introduced.



RESOLUTION NUMBER 18-07



WHEREAS the City of New Underwood recognizes a need for a pool heater for the Sami Jo Memorial Pool/City of New Underwood pool, and



WHEREAS the City of New Underwood must apply for a grant from Golden West Economic/Community Development Program to aid in the development of this project, and



NOW THEREFORE BE IT RESOLVED by the New Underwood City Council that the Pool Manager be authorized to sign any and all documents necessary to submit this application to Golden West Economic/Community Development Program for the Sami Jo Memorial Pool/City of New Underwood pool heater project.



Dated May 2, 2018

Jack W. Trullinger, Mayor

(seal)



Kristi Pritzkau, Finance Officer



Motion by Gossard second by Shoemaker to approve Resolution #18-07. Roll call vote. Aye: Gossard, Graham, Shoemaker, K. Trullinger. Nay: none.



MADSEN PLAT

A plat of land at the south end of town (elevator land) was presented to the Council whereupon Resolution #18-06 was introduced.



RESOLUTION NUMBER 18-06



WHEREAS a Plat of Lot 1, Lot 2, and Lot 3 of Block 1 of Madsen Addition No. 2 and Dedicated South A Ave Right-of-way (Formerly Tract C in the SW1/4 NE1/4 of Section 31, and Lot 1 and Lot 2 of Outlot B of the Original Townsite of New Underwood) Located in the SW1/4 NE1/4 of Section 31, Township 2 North, Range 11 East of the Black Hills Meridian, New Underwood, Pennington County, South Dakota, was submitted for the purpose of examination and approval by the governing body, and



WHEREAS it appears that said plat conforms with the system of streets and alleys of the existing plat of said City and additions thereto, and that all municipal taxes and special assessments have been fully paid and that the plat of said lots had been executed according to law, and



NOW THEREFORE BE IT RESOLVED that a Plat of Lot 1, Lot 2, and Lot 3 of Block 1 of Madsen Addition No. 2 and Dedicated South A Ave Right-of-way (Formerly Tract C in the SW1/4 NE1/4 of Section 31, and Lot 1 and Lot 2 of Outlot B of the Original Townsite of New Underwood) Located in the SW1/4 NE1/4 of Section 31, Township 2 North, Range 11 East of the Black Hills Meridian, New Underwood, Pennington County, South Dakota was submitted for the purpose of examination and approval by the governing body, and the same is hereby approved and the Finance Officer of New Underwood is hereby authorized to endorse on such plat a copy of the resolution and certify as to its correctness.



Dated this 2nd day of May, 2018



(seal) Jack W. Trullinger, Mayor



Kristi Pritzkau, Finance Officer



Motion by Graham second by Gossard to approve Resolution #18-06. Roll call vote. Aye: Gossard, Graham, Shoemaker and K. Trullinger. Nay: none. Motion carried.



BUILDING PERMITS

BP#18-01; Ronnie Racicky; Garage at 812 S. A Ave. Motion by Gossard second by K. Trullinger to approve this permit. Aye: all. Motion carried.

BP#18-06; James Bialota; Demolition of building at 513 S. A Ave. Motion by Gossard second by K. Trullinger to approve this permit. Aye: all. Motion carried.

BP#18-07; Carole Buchanan; move on Mobile Home; S. D Ave. Motion by Gossard second by Shoemaker to approve BP #18-07, pending the final building permit and payment, and the peaked roof is installed prior to moving in as it otherwise passed inspection. Aye: all. Motion carried.

BP#18-08; Morghan Wainwright; fence at 305 S. B Ave. Motion by Gossard second by K. Trullinger to approve this permit as it meets all setbacks. Aye: all. Motion carried.



WATER AVAILABILITY

Ron Racicky requested water availability at 812 S. A Ave. Motion by Graham second by Gossard to approve water availability. Aye: all. Motion carried.



OATHS OF OFFICE

The Finance Officer administered the oath of office to reelected Mayor Trullinger.

Mayor Trullinger administered the oath of office to Councilors Gossard and Shoemaker.



COUNCIL PRESIDENT & VICE PRESIDENT

The Mayor read the duties of the Council President and Vice President. Motion by Graham second by Shoemaker to appoint Councilor Gossard as Council President. Aye: all. Motion carried. Motion by Gossard second by Shoemaker to appoint Graham as Council Vice President. Aye: all. Motion carried.



APPOINTMENTS

The Mayor made the following recommendations for appointments & designations: Finance Director – Meri Jo Anderson; Finance Officer – Kristi Pritzkau; Director of Public Works – Timothy Hall; City Attorney – Terry Westergaard; Law Enforcement – Contract Pennington County.

Motion by Gossard second by Shoemaker to approve these appointments. Aye: all. Motion carried. Mayor Trullinger administered the oath of office to Meri Jo Anderson and Kristi Pritzkau. The City Attorney will take his oath at a separate meeting.



LEGAL NEWSPAPER & OFFICIAL DEPOSITORY

The Mayor made the following recommendations; to appoint the New Underwood Post as our legal newspaper (Reference: SDCL 9-12-6) and to designate First Interstate Bank and SD Public Funds Investment Trust as official depositories. Motion by Gossard second by K. Trullinger to approve these recommendations. Aye: all. Nay: none. Motion carried.



OTHER ITEMS DISCUSSED:

The Pet Clinic went well, 29 pets were vaccinated and 9 city pet licenses were purchased.
Two sets of chairs were ordered for the Community Center, one set was returned.
Public works will continue to monitor the water main shut off at 111 N. C Ave.


Being no further business Mayor Trullinger adjourned the meeting at 7:03 p.m.





(Seal) Kristi Pritzkau, Finance Officer