New Underwood, South Dakota

......a good place to be!

Minutes May 20, 2009

                            MINUTES OF THE



A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on May 20, 2009.  Present were: Mayor Benita R. White, Councilmember’s: Jackie Dahlquist, Michael Green, John Torrey, and Jack Trullinger. Also present:  Finance Officer Meri Jo Anderson, Dir. Public Works Greg Hall, Deputy McPherson, Diane Trullinger, Linda Morrison, Tony Ascrizzi, Cris, Keira, Sydnie, & Summer Allen, Tom Watson, Scott & Rikka Bechtel, Russ Tiensvold, Paula Brown, Brian Phillipsen, Jason Winegar, Kimmy Scott, and Jim Seltcher.



Moved by Green second by Dahlquist to approve the  agenda.  Aye: all. Motion




Moved by Trullinger second by Dahlquist to approve the May 6, 2009 minutes as presented.  Aye: all.  Motion carried.



Prioritizing the graveling of alleys followed.  The Mayor suggested that alleys that are used for the garbage route and complaints that have been received in the recent past should be at the top of the list. Tines Construction quoted base course gravel is $180.00 for twelve tons. The cost to crush more gravel, to replace the gravel we will be using, and the actual footage of all alleys needs to be obtained prior to any decisions being made. This price & footage will be reported at the next Council meeting.

Russ Tiensvold requested the City repair the alley between north “B” and “C” Avenue, since the residents in this area use this alley as a street.  He would like a culvert installed in his driveway, which he will pay for, drainage cut in, so the water flows, and the manhole built up and gravel be placed on the main surface.  Motion by Green second by Trullinger that this alley, at present, is the number one priority and it will be repaired with Mr. Tiensvolds suggestions immediately.  Aye: all.  Motion carried.



The Mayor reported that the totes are not available from the base.  Mr. Hall reported that new totes cost $52.50 each.  At the staff meeting it was discussed to do a pilot study using the south three blocks of “B” Ave. to get adequate input from the citizens on how the totes work verses dumpsters. The Council agreed the Mayor and staff should pick the area where the pilot study will be placed.  The Council wants the exact cost of the pilot study before they will take any action.  The cost of a kicker bar and exact amount of totes will be acquired for the next meeting.



Tom Watson spoke to the Council about bringing Wood Avenue up to City code and putting on the city street system.  He has obtained a quote from Gossard for $9,300.00, and would like this improvement done by special assessment.  The Mayor and Council explained that Wood Avenue has never been annexed, so at the present time they cannot do a special assessment. This obstacle, trying to follow State law, and the dead end street for snow removal and garbage were all discussed.  The Mayor will contact Steve Wood for possible solutions to these problems, so this project can move forward.



SP#09-03; Kimmy McNut; August 1, 2009

Motion by Torrey by Green to approve this permit.  Aye: all.  Motion carried.



BP#09-09; Rikka & Scott Buchtel; 213 S. Janklow; fence & fill.

Councilman Torrey explained that GoldenWest filled in the drainage ditch along this property and now it does not drain properly.  Mr. Hall explained that he had worked on the drainage this week and all involved had said it was fine. What exactly needs to be done to make this drainage work correctly was discussed, with good public participation.  Mr. Hall will try to get the exact specs from when the ditch was installed and try to get it back to the correct slope. 

Moved by Green to approve this permit as long as the fill and fence are set back from the eight foot drainage easement on the south side and pending payment and a signature.  Torrey seconded.  Aye: all.  Motion carried.



Paula Brown requested the use of the Community Center for art classes June 8,9,11,16,17,18,23,24,25.  After much discussion, it was moved by Torrey to charge $40.00 a day and rewrite the fee schedule in the future.  This motion died for lack of a second.  More conversation followed.  Motion by Dahlquist second by Torrey to charge $40.00 a day.  Aye:  Dahlquist, Green, and Torrey.  Nay:  Trullinger.  Motion carried. Trullinger voted nay since he was willing to accept a flat fee.



Brian Phillipsen and Jim Seltcher, representing the NU Roping Club, explained that the County has decided to put the rodeo grounds on the tax rolls starting in 2010.  The background of the transfer of the rodeo grounds from the City to the Roping Club was presented.  Their question to the Council was if the City would be willing to take the property back and lease it to the Roping Club for $1.00 with a 99 year lease.  This request would be a last resort if they cannot find other solutions.  The question of liability arouse, with the City insurance company saying a good hold harmless clause and listing the City as additional insured would take care of the liability problem.  Councilman Green stated we would like to try and help, but they must be made aware of possible issues that would have to be explicitly detailed in a lease.  The Council thanked them for their time and coming to explain their ideas.



The fire hydrant at 110 E. Elm does not work.  Mr. Hall explained that when he spoken to the Fire Chief about this hydrant the Fire Chief had said it was not a necessary hydrant.  A new hydrant will cost approximately $1500.00 to $2,000.00.  Discussion followed and Trullinger moved that if this hydrant is on a 4” main it be removed as state law requires, if it is on a 6 “ line, then City try to repair it, and if it cannot be repaired, it be removed.  Torrey seconded.  Aye:  all.  Motion carried.



1.      Malt Beverage Hearing will be June 3, 2009.

2.      Councilor Dahlquist will be out of town for the June 3, 2009 meeting.

3.      The governmental funds statements through April were presented.

4.      The Dir. of Public Works reported he has been graveling, working on drainage, repaired three water main breaks, installed culverts, and repaired the sewer jetter.

5.      At the end of the meeting Mr. Tiensvold thanked the Council on a professionally run meeting and commended them on the job they do.



Being no further business the Mayor adjourned the meeting at 8:05 p.m.




(Seal)  Meri Jo Anderson, Finance Officer