New Underwood, South Dakota

......a good place to be!

Minutes May 5, 2004

MINUTES OF THE

NEW UNDERWOOD CITY COUNCIL

A regular meeting of the New Underwood City Council was held on May 5, 2004 at 6:00 p.m. Present were: Mayor Benita White, Councilmembers: Jackie Dahlquist, Michael Green, Tyler Richter, and John Torrey and LeeAnn Schumacher. Also present: The Fin. Officer Meri Jo Anderson, Dir. of Pub. Works Greg Hall, Asst. Finance Officer Teresa Gossard, Officer Adrian & trainee Justin Smith, Gus Aus and Justin Speer.

AGENDA

Motion by Richter second by Green to approve the amended agenda. Aye: all. Motion carried.

MINUTES

Motion by Dahlquist second by Richter to approve the April 19, 2004 minutes. Aye: all. Motion carried.

Moved by Dahlquist second by Green to accept and file the 4/13, 3/9, 2/10 Ec. Dev. minutes. Aye: all. Motion carried.

FINANCIAL REPORT & BILLIST

The Finance Officer presented the financial reports, bill-list and vouchers. Motion by Dahlquist second by Richter to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.

April bills payable May 5, 2004

GENERAL FUND

Salaries – 5479.12; Meals Donation (elderly) – 50.00; Greg Hall (mileage) – 216; SDML (reg. Fee) – 100.00; City of Sturgis (lifeguard certification) – 100.00; First Western Bank (SS & FWT) – 1571.30; SD Retirement (Apr) – 912.45; State Treasurer (Sales Tax) – 118.68; WREA (service) – 805.51; Golden West (service) – 175.67; Rapid City Landfill (dump fees) – 1460.70; Rapid City Journal (publishing) – 738.85; DakotaCare (ins) – 1349.10; Steve's (fuel) – 174.98; Elan (supplies) – 286.40; Case Credit (payment) - 958.66; Penn. Co. Hwy. (fuel) – 313.58; Black Hills Agency (add’l. premium on CH) – 205.00; Tines Construction (sidewalk) – 1169.23; Great Western Tire (GT) – 81.00; Pennington County Sheriff’s Dept. (2nd qtr) – 72325.00; Ron’s Propane (cylinders) – 16.00; Dakota Business Center (off. Supplies) – 99.57; NU School (library) – 1,000.00; Northern Truck (dumpsters) – 1095. TOTAL: $25801.80.

WATER FUND

Salaries – 1775.80; First Western Bank (SS & FWT) – 599.72; SD Retirement (Apr.) – 445.11; WREA (service) – 623.41; Golden West (Water Alarm) – 23.50; Cellular One (service) – 56.05; State of SD (tests) – 280.00; Midcontinent (tests) – 60.00; Northwest Pipe (parts) – 171.55. TOTAL – $405.14.

SEWER FUND

Salaries – 597.45; First Western Bank (SS & FWT) – 165.79; SD Retirement (Apr) – 96.87; WREA (service) – 55.22; Dakota Pump (omni-site) – 56.00; One Call (locate) – 15.71; Racicky Ditching (sewer jet room) – 220.90. TOTAL – $1207.94.

WEST NILE

The Dir. of Public Works reported that Pennington County had received the grant on West Nile and that the City is part of this grant and will receive the chemicals and half price. Mr. Hall is studying and will take the test to be certified to administer these pesticides.

Mayor White reported she had attended and spoke at the Good Samaritan Center conference on West Nile.

LAW ENFORCEMENT

Officer Adrian reported that he just completed his motorcycle crash course and is still training officers.

LIONS CLUB WELCOME SIGN

Gus Aus and Justin Speer, representing the Lions Club, requested the Council approve their permit #04-16 and drawings on the welcome sign. They also requested the Council take under consideration paying for the electric bill to have this welcome sign illuminated. After discussion it was moved by Torrey seconded by Green to accept the location and permit for this sign and pay the monthly electric bill to illuminate this sign. Aye: all. Motion carried. The Mayor and Council thanked them for all their efforts and hard work to make this worthy project a reality.

FEASIBILITY STUDY

The grant we applied for through DENR for the feasibility study on extending water mains for future growth was granted. The grant pays for 80% of the project not to exceed $4,000.00. (This only applies to the engineering fees.)

CAFÉ PLAN POTLUCK

About 50 people attended the potluck to hear the results on the surveys that were submitted. A Core Group will be established in the fall and we will continue on with this project. More volunteers are needed to help with the events and workshops.

Kammy Trullinger is starting a welcome wagon.

LaVonne Moffitt will be planting flowers at the Community Center and Park.

OTHER ITEMS DISCUSSED

  1. Curtis Julius was hired for summer help in the public works and swimming pool department.
  2. The district meeting in Hot Springs was attended by the following City representatives: Benita White, Jackie & Ron Dahlquist, Greg & Patty Hall, Mike and Vanessa Green, Teresa Gossard, and Meri Jo Anderson. Legislative updates and election of officers were held.
  3. The animal clinic went well with 36 animals getting vaccinated.

The Mayor and Council thanked Councilman Torrey for his hard work and asked that he continue to be involved.

 

NEW BUSINESS

OATHS OF OFFICE

The Finance Officer administered the oath of office to Mayor White as she begins her new two-year term.

The Mayor then administered the oath of office to Aldermen Dahlquist, Green, Richter and Schumacher.

COUNCIL PRESIDENT & VICE PRESIDENT

Councilman Richter nominated Councilman Green for Council President. Motion by Dahlquist second by Richter that nominations cease and they cast a unanimous ballot for Councilman Green. Aye: all. Motion carried.

Councilman Green nominated Councilman Richter for Council Vice President. Moved by Dahlquist second by Schumacher that nominations cease and they cast a unanimous ballot for Councilman Richter. Aye: all. Motion carried.

APPOINTMENTS

The Mayor made the following recommendations for appointments:

1. Dir. of Public Works – Gregory A. Hall

2. Finance Officer – Meri Jo Anderson

3. Attorney – Tamara Pier

4. City Engineer – Greg Wierenga

  1. Law Enforcement - contract Penn. Co.
  2. Ambulance Chief & EMT’S – Mary Stetson, Chief; EMT’s: Linda Cudmore, Channa Cudmore, Mary Stetson, Donna Niederwerder, Laurel Venhuizen, Jack Trullinger, Jack Dustman, and Irene Madsen. Personnel: Rod Crosbie, Lance Graham, Larry Graham, Brett Hansen, Joe Whitney and Mike Holloway.
  3. Community Center Committee – Cris Allen, Vanessa Green, & Lynetta Hess, and other members
  4. Swim Pool Advisory Committee (Tammy Bills, Leroy Rankin, Madsen, Rick Scott, Bev Olafson, and Teresa Gossard.)

Moved by Richter second by Schumacher to approve the Mayors recommendations for appointments. Aye: all. Motion carried.

The Mayor will administer the oath of office to the Finance Officer tomorrow.

LEGAL NEWSPAPER

Motion by Schumacher second by Richter to appoint the Rapid City Journal as our legal newspaper. Aye: all. Motion carried.

OFFICIAL DEPOSITORY

Motion by Schumacher second by Richter to designate First Western Bank and SD Public Funds Investment Trust as official depositories. Aye: all. Motion carried.

 

 

 

DUMP

The tires that accumulated at the dump during clean up week will not to be disposed of. It could cost the City upwards to $2,000.00, but they will have to be removed due to the West Nile virus threat.

Taking car bodies at the dump was discussed. It was moved by Dahlquist second by Green to allow cars from within the City limits at the dump, but none from outside the City limits. Aye: all. Motion carried.

TRENCH BOX

Motion by Richter second by Green to purchase a trench box from United Rental for approximately $4400.00. Roll call vote. Aye: Dahlquist, Green, Richter, and Schumacher. Nay: none. Motion carried.

BUILDING PERMITS

#04-13; Ec. Dev. Corp; 108 S. Janklow Avenue; Variance on set backs

#04-15; Del Beck; 305 S. "B" Ave.; Gazebo

Moved by Richter second by Green to approve BP04-15 and the variance on set backs on 04-13. Aye: all. Motion carried.

Moved by Schumacher second by Richter that the Olafson fence not be allowed on City right of way and must set in six inches off the property line, as required by Ordinance. Aye: all. Motion carried.

SWIM POOL

Lifeguard Training and certification is underway. Another class will be held in June for anyone interesting in working at the Pool.

Cris Allen, head lifeguard, will be taking the training so she can certify lifeguards for red cross and YMCA certification.

EXECUTIVE SESSION

Motion by Dahlquist second by Schumacher to go into executive session at 7:30 p.m. to discuss personnel matters. Aye: all. Motion carried.

Moved by Schumacher second by Dahlquist to adjourn the executive session and reconvene the regular session at 7:47 p.m.

HIRING

Motion by Schumacher second by Dahlquist that the City hires an additional employee in the public works staff. Aye: all. Motion carried. This position will run through the summer being full-time temporary. The applicants must be at least 21 years and have the ability to obtain a CDL within 30 days from date of hire. We will advertise in the Profit and hang notices around the City that the position is open until filled.

Being no further business the Mayor adjourned the meeting at 7:50 p.m.

 

(Seal) Meri Jo Anderson, Finance Officer