Minutes September 5, 2018
MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL
REGULAR MEETING
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on September 5, 2018. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham, Kathy Trullinger and Karin Shoemaker. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Deputy Jones, Sgt. Harkins, Tim Hall, Dir. of Public Works, Ava Krebsbach, Melanie, Josie, and Kevin Tish. The meeting was called to order by Mayor Trullinger.
PUBLIC HEARING
A public hearing for Special License #18-09; Moes’s Bar and Grill; Rodeo Grounds; Match Bronc Ride; September 22, 2018. Nobody presented themselves to object to Special License #18-09 so it was adjourned at 6:05 p.m.
AGENDA
Motion by Shoemaker second by Graham to approve the agenda. Aye: all. Motion carried.
MINUTES
Motion by K. Trullinger second by Shoemaker to approve the August 15, 2018 minutes. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The financial reports, bill-list, monthly revenue, savings sheets and vouchers were presented. Motion by Graham second by Shoemaker to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
August bills payable September 5, 2018
GENERAL FUND
First Data (bank fees) – 49.09; Salaries – Mayor – 361.75; Council – 692.62; Finance Office -4544.93; Public Works – 7226.28; Cleaners – 151.69; Pool – 7564.43; Sam’s Club (concessions) - 704.36; IRS- EFTPS (SS & FWT) – 6107.40; SDRS (retirement plan) – 1603.30; HPSD – 1650.09; Aflac (ins.) – 114.66; Little Print Shop (self-billing books) – 246.70; Pool and Spa Center (July chemicals) –297.96; Kieffer Sanitation (May dump fees, tires) – 174.80; SDML (election wkshp) – 50.00; WREA (service) – 1929.74; Golden West Telephone (August service) – 290.69; Pennington County Courant (publishing) – 220.22; City of Rapid City (August dump fees) – 2440.11; SD State Treasurer (August Sales Tax) – 361.83; Great Western Tire (pick-up tire) – 558.10; Pool and Spa Center (chemicals) – 289.58; Midcontinent (pool testing) – 85.00; Whisler Bearing (hose) – 51.90; Knecht Home Center (handle) – 12.99; M.G. Oil Co. (fuel, gas) – 2367.81; Care Free Lawn Service (spraying park) – 392.00; SDRS (late fee) – 51.97; North Central Supply (lockset for utility room at pool) – 115.00; Kieffer Sanitation (roll off dumpster) – 320.00; Interstate Battery (batteries) – 169.90; Napa Auto Parts (hydro fluid) – 80.94; Sanitation Products (GT parts) – 348.36; Coca-Cola (soda) – 251.00; Meri Jo Anderson (prof. fees) – 920.00; TOTAL: $42797.20
SPECIAL REVENUE FUND
M.G. Oil (diesel fuel) – 317.68; Lee Phillips Trucking Inc. (hauling chips) – 646.08; BJ’s (fuel) – 32.08; Jenner Equipment (broom head) – 544.00; Simon Materials (chips and oil) – 5378.56; Productivity Plus (battery for backhoe) – 300.00; Great Western Tire (tube for roller tire) – 29.90 TOTAL: $7218.40
WATER FUND
SDWWA (conference, membership fees) – 65.00; WREA (Service) – 848.47; WRT (radium removal fee) – 2199.38; Omni Site (alarm) – 25.00; Hawkins (chemical) – 573.25 TOTAL: $3711.10
SEWER FUND
SDWWA (conference, membership fees) – 65.00; WREA (service) – 115.57; Omni-Site (alarms) – 25.00 TOTAL: $205.57
PUBLIC WORKS
The loader is working again.
They are in the process of completing the EZ Street project with the remaining material.
Bacto-Dose was ordered as it is necessary for the lagoon.
LAW ENFORCEMENT
Deputy Jones presented the written monthly report. There were 3 non warrant arrests last month, all were drug related. The Labor Day Celebration and Rodeo went well.
POOL MANAGER
The pool is closed for the season. Melanie was told that it was appreciated that the pool was open on Labor day.
The pool is losing about an inch of water a day now. It is unsure where the leak is.
The pool will be drained so that it can be dried out for painting again and it will be winterized once temperatures are regularly in the 70 degree range or less.
Thank you to Tim and Heather Palmer for donating money for the pool heater that was raised from cotton candy sales during the Labor Day Celebration.
MAYOR
22 letters were sent regarding mowing of yards, permits needed, unlicensed vehicles, and piles of refuse in yards.
The SDML Annual Conference will be in Pierre, SD October 2-5, 2018. K. Trullinger, the Finance Director, and Finance Officer are planning to attend, Shoemaker is still considering it. The deadline to register is September 14, 2018.
The Dump site was inspected and received a satisfactory rating as only one violation was found, which was plastic found in the compost pile. Thank you and good job to the Public Works Department.
HOMECOMING 2018
The Homecoming Parade will be September 21, 2018 at 1 p.m. Motion by Shoemaker second by Gossard to allow the burning of the “T” pending notification of the Fire Chief. This can be done either on school property or on Main St. Aye: all. Motion carried.
WREA DAY OF CARING
The Superintendent of the school was contacted by the Mayor about students being able to volunteer to help with the Day of Caring projects, he will decide whether that can be allowed or not. The Council will get in contact with different organizations to ask for help from them also.
Motion by Gossard second by Shoemaker to allow up to 4 tires per household to be taken during the Day of Caring. Aye: all. Motion carried.
POOL SOLAR HEATER
Motion by Graham second by Shoemaker to approve spending $4650.68 for the cost of the pool heater. Aye: all. Motion carried.
Motion by Shoemaker second by Gossard to spend up to $2112.00 to Lowe’s for the fence and all hardware necessary to install it. Aye: all. Motion carried.
Motion by K. Trullinger second by Graham to pay $875.00 to R&R Trenching for the cost of installation of the fence. Aye: all. Motion carried.
Motion by Gossard second by Shoemaker to pay up to $500.00 to Conrad’s Electric for installation of a new electrical outlet that will be required for the pool heater. Aye: all. Motion carried.
Motion by Shoemaker second by Gossard to pay up to $7,000.00 for the plumbing and materials that will be needed for the pool heater. Aye: all. Motion carried.
Motion by Graham second by K. Trullinger to get the materials needed, all made of metal, to make the racks for the solar panels at a maximum of $2,000.00. Aye: all. Motion carried.
BUDGET ORDINANCE18-07
Budget Ordinance Number 18-07 received its second reading. Motion by Gossard second by Shoemaker to approve the second reading of Ordinance Number 18-07. Roll call vote. Aye: Gossard, Graham, Shoemaker and K. Trullinger. Nay: None. Motion carried.
ORDINANCE NUMBER 18-07
2019 BUDGET
Be it ordained by the City of New Underwood that the following sums are appropriated to meet the obligations of the municipality for the year 2019:
EXPENDITURES
101 General Fund
410 General Government $159,479.65
420 Public Safety $50,945.00
429 Flood Control $3,000.00
430 Public Works $175,003.92
432.3 Solid Waste $59,850.00
450 Cultural & Recreation $47,285.00
455 Library $1,000.00
456 Community Center $12,360.00
TOTAL GENERAL FUND $508,923.57
200 Special Revenue
430 Public Works $37,000.00
432.3 Solid Waste $5,000.00
450 Culture and Recreation $7,000.00
432 Sewer $1,500.00
433 Water $1,500.00
TOTAL SPECIAL REVENUE $52,000.00
432 TOTAL SEWER $77,300.00
433 TOTAL WATER $168,829.35
TOTAL BUDGETED EXPENSE $807,052.92
REVENUES
101 General Fund
107 Assigned Cash $136,413.92
310 Taxes $234,979.00
320 License & Permits $5,650.00
330 State & County & Fed Shared $26,750.00
340 Solid Waste $76,100.00
360 Miscellaneous $16,000.00
370 Trust & Agency $3,000.00
212 Special Revenue Fund $52,000.00
TOTAL GENERAL REVENUE $550,892.92
381 WATER $183,160.00
382 SEWER $73,000.00
TOTAL MEANS OF FINANCE $807,052.92
The County Auditor is hereby authorized and instructed to spread the following taxes upon the
property in said City of New Underwood, South Dakota:
Tax Dollars required to finance budget:
General Fund $181,479.00
Approx. REAL TAX LEVY REQUEST $181,479.00
(seal)
Kristi Pritzkau, Finance Officer Jack W. Trullinger, Mayor
First Reading August 15, 2018
Second Reading September 5, 2018
Publish Date: September 13, 2018
Publish Date: September 19, 2018
CITY PARK SLIDE
The slide at the park was damaged beyond repair when a class from the school was taking pictures. Motion by Graham second by Shoemaker to not bill the school for a replacement slide and to table this issue until insurance is contacted about coverage, and research into the cost of a new slide can be completed. Aye: all. Motion carried.
SPECIAL LICENSE #18-09
Motion by Gossard second by Graham to approve Special License #18-09. Aye: all. Motion carried.
BUILDING PERMIT
BP #18-21; Sara Hansen; 205 E. Oak St; Gazebo. City Hall received a phone call requesting that this be withdrawn.
BP #18-22; Renew BP# 13-06; Nate Madsen; 401 Bailey; 30 x 36 garage. Motion by Gossard second by Shoemaker to approve this permit as it meets all setbacks. Aye: all. Motion carried.
BP #18-23; Paige Meinen; 305 Janklow; fence. Motion by K. Trullinger second by Graham to approve this permit as it meets all setbacks and permission was granted from the property owner. Aye: all. Motion carried.
COMMUNITY CENTER RENTAL AGREEMENT
Motion by Gossard second by Graham to approve the amended wording of the Community Center Rental Agreement which was recommended by SDPAA. Aye: all. Motion carried.
OTHER ITEMS DISCUSSED:
Councilmember Shoemaker will approach the School Board to ask if a change of meeting day would be considered for the School Board Meeting as it is in conflict with the City Council Meetings.
Department of Homeland Security Active Shooter Preparedness Workshop and Joint Safety and Loss Control Training Conference information were presented to the Council for their consideration.
The compost pile at the Dump Site is free to the citizens of the City of New Underwood.
Being no further business Mayor Trullinger adjourned the meeting at 7:00 p.m.
(Seal) Kristi Pritzkau, Finance Officer
NEW UNDERWOOD CITY COUNCIL
REGULAR MEETING
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on September 5, 2018. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham, Kathy Trullinger and Karin Shoemaker. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Deputy Jones, Sgt. Harkins, Tim Hall, Dir. of Public Works, Ava Krebsbach, Melanie, Josie, and Kevin Tish. The meeting was called to order by Mayor Trullinger.
PUBLIC HEARING
A public hearing for Special License #18-09; Moes’s Bar and Grill; Rodeo Grounds; Match Bronc Ride; September 22, 2018. Nobody presented themselves to object to Special License #18-09 so it was adjourned at 6:05 p.m.
AGENDA
Motion by Shoemaker second by Graham to approve the agenda. Aye: all. Motion carried.
MINUTES
Motion by K. Trullinger second by Shoemaker to approve the August 15, 2018 minutes. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The financial reports, bill-list, monthly revenue, savings sheets and vouchers were presented. Motion by Graham second by Shoemaker to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
August bills payable September 5, 2018
GENERAL FUND
First Data (bank fees) – 49.09; Salaries – Mayor – 361.75; Council – 692.62; Finance Office -4544.93; Public Works – 7226.28; Cleaners – 151.69; Pool – 7564.43; Sam’s Club (concessions) - 704.36; IRS- EFTPS (SS & FWT) – 6107.40; SDRS (retirement plan) – 1603.30; HPSD – 1650.09; Aflac (ins.) – 114.66; Little Print Shop (self-billing books) – 246.70; Pool and Spa Center (July chemicals) –297.96; Kieffer Sanitation (May dump fees, tires) – 174.80; SDML (election wkshp) – 50.00; WREA (service) – 1929.74; Golden West Telephone (August service) – 290.69; Pennington County Courant (publishing) – 220.22; City of Rapid City (August dump fees) – 2440.11; SD State Treasurer (August Sales Tax) – 361.83; Great Western Tire (pick-up tire) – 558.10; Pool and Spa Center (chemicals) – 289.58; Midcontinent (pool testing) – 85.00; Whisler Bearing (hose) – 51.90; Knecht Home Center (handle) – 12.99; M.G. Oil Co. (fuel, gas) – 2367.81; Care Free Lawn Service (spraying park) – 392.00; SDRS (late fee) – 51.97; North Central Supply (lockset for utility room at pool) – 115.00; Kieffer Sanitation (roll off dumpster) – 320.00; Interstate Battery (batteries) – 169.90; Napa Auto Parts (hydro fluid) – 80.94; Sanitation Products (GT parts) – 348.36; Coca-Cola (soda) – 251.00; Meri Jo Anderson (prof. fees) – 920.00; TOTAL: $42797.20
SPECIAL REVENUE FUND
M.G. Oil (diesel fuel) – 317.68; Lee Phillips Trucking Inc. (hauling chips) – 646.08; BJ’s (fuel) – 32.08; Jenner Equipment (broom head) – 544.00; Simon Materials (chips and oil) – 5378.56; Productivity Plus (battery for backhoe) – 300.00; Great Western Tire (tube for roller tire) – 29.90 TOTAL: $7218.40
WATER FUND
SDWWA (conference, membership fees) – 65.00; WREA (Service) – 848.47; WRT (radium removal fee) – 2199.38; Omni Site (alarm) – 25.00; Hawkins (chemical) – 573.25 TOTAL: $3711.10
SEWER FUND
SDWWA (conference, membership fees) – 65.00; WREA (service) – 115.57; Omni-Site (alarms) – 25.00 TOTAL: $205.57
PUBLIC WORKS
The loader is working again.
They are in the process of completing the EZ Street project with the remaining material.
Bacto-Dose was ordered as it is necessary for the lagoon.
LAW ENFORCEMENT
Deputy Jones presented the written monthly report. There were 3 non warrant arrests last month, all were drug related. The Labor Day Celebration and Rodeo went well.
POOL MANAGER
The pool is closed for the season. Melanie was told that it was appreciated that the pool was open on Labor day.
The pool is losing about an inch of water a day now. It is unsure where the leak is.
The pool will be drained so that it can be dried out for painting again and it will be winterized once temperatures are regularly in the 70 degree range or less.
Thank you to Tim and Heather Palmer for donating money for the pool heater that was raised from cotton candy sales during the Labor Day Celebration.
MAYOR
22 letters were sent regarding mowing of yards, permits needed, unlicensed vehicles, and piles of refuse in yards.
The SDML Annual Conference will be in Pierre, SD October 2-5, 2018. K. Trullinger, the Finance Director, and Finance Officer are planning to attend, Shoemaker is still considering it. The deadline to register is September 14, 2018.
The Dump site was inspected and received a satisfactory rating as only one violation was found, which was plastic found in the compost pile. Thank you and good job to the Public Works Department.
HOMECOMING 2018
The Homecoming Parade will be September 21, 2018 at 1 p.m. Motion by Shoemaker second by Gossard to allow the burning of the “T” pending notification of the Fire Chief. This can be done either on school property or on Main St. Aye: all. Motion carried.
WREA DAY OF CARING
The Superintendent of the school was contacted by the Mayor about students being able to volunteer to help with the Day of Caring projects, he will decide whether that can be allowed or not. The Council will get in contact with different organizations to ask for help from them also.
Motion by Gossard second by Shoemaker to allow up to 4 tires per household to be taken during the Day of Caring. Aye: all. Motion carried.
POOL SOLAR HEATER
Motion by Graham second by Shoemaker to approve spending $4650.68 for the cost of the pool heater. Aye: all. Motion carried.
Motion by Shoemaker second by Gossard to spend up to $2112.00 to Lowe’s for the fence and all hardware necessary to install it. Aye: all. Motion carried.
Motion by K. Trullinger second by Graham to pay $875.00 to R&R Trenching for the cost of installation of the fence. Aye: all. Motion carried.
Motion by Gossard second by Shoemaker to pay up to $500.00 to Conrad’s Electric for installation of a new electrical outlet that will be required for the pool heater. Aye: all. Motion carried.
Motion by Shoemaker second by Gossard to pay up to $7,000.00 for the plumbing and materials that will be needed for the pool heater. Aye: all. Motion carried.
Motion by Graham second by K. Trullinger to get the materials needed, all made of metal, to make the racks for the solar panels at a maximum of $2,000.00. Aye: all. Motion carried.
BUDGET ORDINANCE18-07
Budget Ordinance Number 18-07 received its second reading. Motion by Gossard second by Shoemaker to approve the second reading of Ordinance Number 18-07. Roll call vote. Aye: Gossard, Graham, Shoemaker and K. Trullinger. Nay: None. Motion carried.
ORDINANCE NUMBER 18-07
2019 BUDGET
Be it ordained by the City of New Underwood that the following sums are appropriated to meet the obligations of the municipality for the year 2019:
EXPENDITURES
101 General Fund
410 General Government $159,479.65
420 Public Safety $50,945.00
429 Flood Control $3,000.00
430 Public Works $175,003.92
432.3 Solid Waste $59,850.00
450 Cultural & Recreation $47,285.00
455 Library $1,000.00
456 Community Center $12,360.00
TOTAL GENERAL FUND $508,923.57
200 Special Revenue
430 Public Works $37,000.00
432.3 Solid Waste $5,000.00
450 Culture and Recreation $7,000.00
432 Sewer $1,500.00
433 Water $1,500.00
TOTAL SPECIAL REVENUE $52,000.00
432 TOTAL SEWER $77,300.00
433 TOTAL WATER $168,829.35
TOTAL BUDGETED EXPENSE $807,052.92
REVENUES
101 General Fund
107 Assigned Cash $136,413.92
310 Taxes $234,979.00
320 License & Permits $5,650.00
330 State & County & Fed Shared $26,750.00
340 Solid Waste $76,100.00
360 Miscellaneous $16,000.00
370 Trust & Agency $3,000.00
212 Special Revenue Fund $52,000.00
TOTAL GENERAL REVENUE $550,892.92
381 WATER $183,160.00
382 SEWER $73,000.00
TOTAL MEANS OF FINANCE $807,052.92
The County Auditor is hereby authorized and instructed to spread the following taxes upon the
property in said City of New Underwood, South Dakota:
Tax Dollars required to finance budget:
General Fund $181,479.00
Approx. REAL TAX LEVY REQUEST $181,479.00
(seal)
Kristi Pritzkau, Finance Officer Jack W. Trullinger, Mayor
First Reading August 15, 2018
Second Reading September 5, 2018
Publish Date: September 13, 2018
Publish Date: September 19, 2018
CITY PARK SLIDE
The slide at the park was damaged beyond repair when a class from the school was taking pictures. Motion by Graham second by Shoemaker to not bill the school for a replacement slide and to table this issue until insurance is contacted about coverage, and research into the cost of a new slide can be completed. Aye: all. Motion carried.
SPECIAL LICENSE #18-09
Motion by Gossard second by Graham to approve Special License #18-09. Aye: all. Motion carried.
BUILDING PERMIT
BP #18-21; Sara Hansen; 205 E. Oak St; Gazebo. City Hall received a phone call requesting that this be withdrawn.
BP #18-22; Renew BP# 13-06; Nate Madsen; 401 Bailey; 30 x 36 garage. Motion by Gossard second by Shoemaker to approve this permit as it meets all setbacks. Aye: all. Motion carried.
BP #18-23; Paige Meinen; 305 Janklow; fence. Motion by K. Trullinger second by Graham to approve this permit as it meets all setbacks and permission was granted from the property owner. Aye: all. Motion carried.
COMMUNITY CENTER RENTAL AGREEMENT
Motion by Gossard second by Graham to approve the amended wording of the Community Center Rental Agreement which was recommended by SDPAA. Aye: all. Motion carried.
OTHER ITEMS DISCUSSED:
Councilmember Shoemaker will approach the School Board to ask if a change of meeting day would be considered for the School Board Meeting as it is in conflict with the City Council Meetings.
Department of Homeland Security Active Shooter Preparedness Workshop and Joint Safety and Loss Control Training Conference information were presented to the Council for their consideration.
The compost pile at the Dump Site is free to the citizens of the City of New Underwood.
Being no further business Mayor Trullinger adjourned the meeting at 7:00 p.m.
(Seal) Kristi Pritzkau, Finance Officer