New Underwood, South Dakota

......a good place to be!

Minutes May 5, 2010

                         MINUTES OF THE



A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on May 5, 2010.  Present were: Mayor Benita R. White, Councilmember’s: Jackie Dahlquist, Michael Green, and John Torrey.  Absent Trullinger.   Also present: Dir. Public Works Greg Hall, Finance Officer Meri Jo Anderson, Sgt. Weber, Rikka, Hanna & Bono Buchtel, Cris Allen, Joe Whitney, and Phil Bray. 



Moved by Green second by Dahlquist to approve the agenda.  Aye: all. Motion




Moved by Torrey second by Green to approve the April 19, 2010 minutes as presented.  Aye: all.  Motion carried.


FINANCIAL REPORT & BILL LIST                                                                                   

The financial reports, bill-list and vouchers were presented.  Motion by Dahlquist second Green to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

April bills payable May 5, 2010

GENERAL FUND                                                                                        

Salaries – 384.80; Wellmark (ins.) 488.18; Merchant Bank (visa charges) – 18.32; FIB (SS, FWT) – 63.75; Sam’s Club (toner) – 53.46; SDML (FO School, HR School, elected officials workshop & district meeting reg. fees) – 319.00; WREA (Service) – 1223.75; Golden West Service) – 301.00; SD State Treasurer  ( Sales Tax) – 232.50; RC Landfill (Dump Fees) – 2189.37; ELAN (supplies, brake repair, computer parts) – 408.43; NU Post (publishing) – 322.52; Penn. Co. Highway (fuel) – 67.79; Penn Co. Sheriff (2nd qtr) – 9453.50; Steve’s (fuel) – 324.15;  Kristi Lemke (clean CC) – 90.00; Adams Machining (merry-go-round repair) – 461.59; Best Western Ramkota (rooms) – 177.98.  TOTAL: $16580.09.


FIB (loan payment PWB) – 1878.44; 71 Construction (EZ street cold mix) – 4055.11.  TOTAL:  $5933.55

WATER FUND                                                                                             

Salaries – 2891.49; FIB (SS & FWT) – 893.01; SD Retirement (Apr)  – 420.26; WREA (Service) – 517.93; Elan (chlorine tablets & materials) – 525.30; Omni-site (alarms) – 23.00; Midcontinent Testing (water tests) – 51.00; Fastenall Company (plumbing fittings) – 150.39.  TOTAL: $5472.38.


SECO (construction payment) – 7129.80; WRT (Equipment) – 57390.00.  TOTAL: $64519.80.


Salaries – 2900.36; Wellmark (health ins) – 976.36; FIB (SS & FWT) – 857.34; SD Retirement (Apr) – 421.12; WREA (service) – 95.95; Omni-Site, Inc. (alarm)  – 23.00; Alltel (service) – 111.33. TOTAL: $5385.46.



The Dir. of Public Works presented his written report.  The staff has been working on the training & hooking up of the WRT radiological removal system, repairing water breaks, water samples, clean up weekend, tire disposal, shut off water, meter repairs, mowing.  WREA replacing poles to lift station in the next 2-3 weeks.  A generator will be purchased for the lift station, so that when electricity goes down we can continue to pump sewage.  Burning at the dump will happen when it snows again.  



Sgt. Weber reported on the monthly activities.  They have been spending more time patrolling the school area.  The City will meet with the sheriff’s office to go over the contract in the next couple of weeks.



Mayor White and the Council thanked Councilman Torrey and Trullinger for their years of service to the Community. 

The finance officer than administered the oath of office to Mayor White.

Mayor White than administered the oaths of office to Councilmen Buchtel and Whitney.



Moved by Dahlquist to elect Councilman Green as Council President, seconded by Buchtel.  Roll call vote.  Aye:  Buchtel, Dahlquist, and Whitney. Abstain: Green.  Motion carried.

Motion by Green second by Buchtel to elect Councilman Dahlquist Council Vice President.  Roll call vote.  Aye:  Buchtel, Dahlquist, and Whitney. Abstain: Dahlquist.  Motion carried.



The 2009 consumer confidence report on water from DENR was presented to the Council and is available for public inspection at City Hall.



The Mayor made the following recommendations for appointments & designations:

        1.   Dir. of Public Works – Gregory A. Hall

        2.   Finance Officer – Meri Jo Anderson

        3.   Attorney – delayed at this time

        4.   City Engineer – Greg Wierenga

5.      Law Enforcement - contract Penn. Co.

6.      Aquatic Director – Cris Allen

7.      Community Center Committee – Cris Allen, Vanessa Green, and other members.

Moved by Dahlquist second by Whitney to approve the Mayor’s recommendations for appointments and designations.  Roll call vote.  Aye: Buchtel, Dahlquist, Green, & Whitney.  Motion carried. 



Motion by Dahlquist second by Green to appoint the New Underwood Post as our legal newspaper (Reference: SDCL 9-12-6) and to designate First Western Bank and SD Public Funds Investment Trust as official depositories.  Roll call vote.  Aye: Buchtel, Dahlquist, Green, and Whitney.  Nay: none. Motion carried.



Mr. Hall reported that the WRT equipment has been installed and after a few problems is working now.  Tests will be taken everyday this week and the system should be on line on Friday. 



Phil Bray, representing the Lions Club requested the City allow a fireworks display on September 5th during the Labor Day week-end celebration.  Motion by Dahlquist second by Green to approve the Lions Club fireworks display September 5, 2010 pending permission from the Fire Chief regarding fire danger levels.  Aye: all.  Motion carried.

The Lions Club also plans on selling fireworks, as per City ordinance, June 27th through the 5th of July.  They will obtain a transient merchant license from the City.


Other items discussed:

1.      Aquatic Director, Cris Allen, passed her National Licensed Aquatic Facility Technician Course with a 96%.

2.      The Mayor and Council felt that the new Tiger sign the booster club put up is a welcome addition to the City.

3.      Pet Clinic - April 25th, 2010, sold 10 licenses, but had 33 pets to vaccinate.  

4.      The landfill inspection report from DENR was presented, and we passed.

5.      Clean up week-end.  The Mayor and Council discussed ways to improve utilization by the citizens including later in the spring, extending the weekend to a full week, and picking up the rubbish curb side. 

6.      Street light repairs.   



Being no further business the Mayor adjourned the meeting at 7:32 p.m.





(Seal)  Meri Jo Anderson, Finance Officer