New Underwood, South Dakota

......a good place to be!

Minutes June 1, 2011





A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on June 1, 2011.  Present were: Mayor Trullinger, Council member’s: Rikka Buchtel, Russ Tiensvold and John Torrey. Absent: Joe Whitney.  Also present: Finance Officer Meri Jo Anderson, Public Works Supervisor John Bale, Deputy McPherson, Dianne Trullinger, Cris Allen, Jim & Kathy Harbert. The meeting was called to order by Mayor Trullinger.



A hearing for retail (on-off sale) Malt Beverage & SD Farm Wine licenses & for Steve’s General Store and The Hall was held at 6:00 p.m. The Mayor left the hearing open through employee reports and since no one presented themselves to object to these renewals he adjourned the hearing at 6:30 p.m.



Moved by Torrey second by Buchtel to approve the amended agenda.  Aye: all. Motion




Moved by Tiensvold second by Buchtel to approve the May 18, 2011 minutes. Aye: all.  Motion carried.


FINANCIAL REPORT & BILL LIST                                                                                   

The financial reports, bill-list and vouchers were presented.  Motion by Buchtel second by Torrey to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

May bills payable June 1, 2011

GENERAL FUND                                                                                        

Salaries - Council – 1835.91; Finance – 1354.86; Public Works – 2177.47; Swim Pool – 657.88;  Merchant Bank (visa charges) – 17.95; NU School (library) – 1000.00; NU Postmaster (box rent) – 100.00; Elan (supplies, parts) – 1420.99; SDHRA (reg fee) – 25.00; SDGFOA (reg fee) – 150.00; Sam’s Club (toner) – 49.88; SD Retirement (May) – 419.13; IRS – EFTPS (May) – 1464.43; WREA (Service) – 1387.61; Golden West  (Service) – 372.49; RC Landfill (dump fees) – 2951.64; SD State Treasurer  ( Sales Tax) – 273.08; Steve’s (fuel) – 678.06; NU Post (publishing) – 318.90; Penn. Co. Highway (fuel) – 428.96; Johnson Machine (fuel pump for mower) – 88.48; Amsterdam Printing (2012 calendars) – 181.50; Knecht Home Center (paint & brushes SP) – 25.47; Pool & Spa Center (grate, safety plate & chemicals SP) – 667.50; D & F Electric (alternator for GT) – 135.00; JJEngraving & Awards (badges & gavel Council) – 39.50; A & I Distributors (drum of oil) – 406.35; Dakota Business Center (cartridges, zip drive) – 103.00; Kristi Lemke (clean CC) – 180.00; Ruth Ekern (flowers for park) – 131.04. TOTAL: $19042.08.


Pete Lien & Sons (chips) – 352.09





WATER FUND                                                                                             

DENR (tests) – 10.00; Wellmark (health ins) – 1362.48; WREA (Service) – 543.78;  WRT (monthly radium removal charge) – 1912.50; Omni Site (alarm) – 23.00; Paul’s Electric (repair north pump saver) – 153.06; HD Waterworks (sockets) – 64.00; Northwest Pipe Fittings (water parts) – 521.29; DENR (drinking water fee) – 220.00.  TOTAL: $4810.11


Salaries – Finance -1346.04, Public Works – 1710.61; Elan (parts) – 149.32; IRS – EFTPS (SS & FWT) – 748.67; SD Retirement (May) – 416.30;   WREA (service) – 99.31; Omni-Site, Inc. (alarm) – 23.00; Alltel (service) – 114.69; Johnson Machine (lft station charger) – 62.56.  TOTAL: $4670.50



Mr. Bale reported the gypsy moth traps will be put up in June and then returned to the state this fall. 

David Flint with the Rapid Valley Water Dept. will be coming down to scope the broken hydrant at the corner of Ash & “C” to evaluate how best to repair it.

The public works staff have placed a no trespassing sign & put a board on the ladder of the tower to dissuade the kids climbing the water tower.

The chair rack at the Community Center has been cut in half and made into two separate racks to relieve the top heavy liability problem.

The handicap ramp by the bank has been repaired.  The Council felt that this ramp may be too steep.



The walk bridges were inspected.  The walk bridge on Oak Street will be repaired with green treated wood.  Mr. Bale will check to make sure the green treated is safe.



Deputy McPherson presented the written monthly report. He also reported that the bike rally will be June 13, 2011 at 9 a.m.



Cris Allen reported the pool is open.  They have opened up a page on face book with pool information.  They will post when the pool will be closed for weather, swim lessons, and other information that is pertinent to the pool.

The pool donations are still coming in. 



The Mayor thanked Ruth Ekern for picking up the flowers and Ruth Ekern & Kitty Brahler for planting them at City Hall, the Community Center and around the park.  It was very much appreciated by all.



Mayor Trullinger reported that the reshaping of the east flood channel will probably take bigger equipment than we have.  A price to clean out the silt is being obtained from Gossard Dirtwork, so this item can be budgeted for.





A letter from Ted Rufledt, Pennington County 911, stating who will cover the New Underwood Area: Med 7 will cover the north half and Med 4 will cover the south half. 

Mayor Trullinger stated that a few people have volunteered to take the EMT training this fall, but they still need more volunteers.  Anyone interested please contact Jack Trullinger at home or at City Hall.



Pictures of the tank and “C” Ave were presented to the Council showing the size, distance of walls, and where the building sits on the property. Resolution Number 11-02 was introduced.


                                               RESOLUTION NUMBER 11-02


BE IT RESOLVED by the New Underwood City Council that the following property be declared surplus:  1949 15,000 gallon elevated tank & supports (water tower) and 1978 35,000 gallon horizontal tank.



(Seal)                                                                    Jack W. Trullinger, Mayor


Meri Jo Anderson, Finance Officer


Motion by Tiensvold second by Torrey to accept Resolution Number 11-02.  Roll call vote.  Aye:  Buchtel, Tiensvold, and Torrey.  Nay: none.  Motion carried.


Ace Salvage is going to come down sometime this week and look at the tank and tower and give an estimate of the value if we salvage. The Council will sit as a board of appraisal after this information is obtained.



The Mayor reported the audit is now complete and being forwarded to the State.  He met with the auditors from Casey Petersons and Associates and informed the Council that the audit went very well and the City books are in excellent shape, and he thanked the Finance Officer for her outstanding work.  Casey Peterson & Associates will present their findings to the Council after Legislative Audit has given their approval.



The letter and contract that will be sent to all delinquent consumers were presented to the Council.  Mayor Trullinger told the Council he will implement the policy that late notices will be sent the 15th. Shut offs will be sent the last Monday of the month with shut offs taking place on the following Thursday.  On the current old bills he will require 10% payment plus the current bill monthly or they will be shut off.  An amendment to the ordinance inserting this policy will be drafted for the next meeting.



Mayor Trullinger proposed a priority list for graveling alleys.  Much discussion followed on the priority list and drainage problems.  The Council made suggestions and changes to the priority list.  Motion by Buchtel second by Torrey to approve the Council amended priority list for graveling alleys, to be reviewed yearly.  Aye: all.  Motion carried.  We can purchase base coarse gravel for $2.50 a ton.  The Council wanted the citizens to remove any items they have placed in dedicated right of way (alleys). 



Steve’s Superstore Inc.; 16098 Hwy 1416; Lots 1 & 2 AR Vieths Subdivision SE ¼ SE ¼; Sec. 30; T2NR11E BHM; retail on-off sale malt beverage and SD Farm Wine.

The Hall; Daniel P. Hall; 412 S. “A” Ave; Block 1, Lots 3,4,5, Sec. 31, Original Twn, T2N R11E BHM; retail on-off sale malt beverage & SD Farm Wine.

Since no objections were received at the public hearing it was moved by Torrey second by Buchtel to approve the renewal of these licenses the 2011-2012 licensing period.  Aye: all. Motion carried.



BP#11-13; Phil Bray; 120 S. “A” Ave; caretakership

Moved by Buchtel second by Torrey to approve this permit pending meeting set-backs and ordinances.  Aye: all.  Motion carried.

The caretaker ordinance will be updated next meeting.



Other items discussed:

  1. Budget, start getting ideas ready.
  2. Matz land tabled until June 15 meeting.


Being no further business the Mayor adjourned the meeting at 7:15 p.m.





(Seal)  Meri Jo Anderson, Finance Officer