New Underwood, South Dakota

......a good place to be!

Minutes May 6, 2009

                               MINUTES OF THE



A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on May 6, 2009.  Present were: Mayor Benita R. White, Councilmember’s: Michael Green, Tyler Richter, John Torrey, and Jack Trullinger. Also present:  Finance Officer Meri Jo Anderson, Dir. Public Works Greg Hall, Deputy McPherson, Sgt. Weber, Jackie Dahlquist, Diane Trullinger, Tony Ascrizzi, Cris, Keira, Sydnie, & Summer Allen, Joe Whitney, Jennie Printz, and Darlene May.



The public hearing was opened at 6:00 p.m. The Mayor explained the proposed costs of the radium removal treatment project, proposed funding by CDBG grant for $183,000.00 and SRF of $175,500.00.  The SRF loan will be paid back with increased water rates.  The current rate for treatment once the system is installed is 66 cents per 1,000 gallons, which the consumer will pay.  There was good public participation throughout the hearing.  The hearing adjourned at 6:20 p.m.



Moved by Green second by Torrey to approve the amended agenda.  Aye: all. Motion




Moved by Torrey second by Trullinger to approve the April 15, 2009 minutes as presented.  Aye: all.  Motion carried.


FINANCIAL REPORT & BILLIST                                                                                  

The financial reports, bill-list and vouchers were presented.  Motion by Trullinger second by Richter to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

April bills payable May 6, 2009

GENERAL FUND                                                                                        

Salaries – 3872.76; Wellmark (ins.) 508.33; FWB (visa & bank charges) – 5.10; SDML (dist. Meeting) – 124.00; Sam’s Club (hydraulic fluid, toner, fuel) – 718.73; Sarah Nelson (CC cleaning) – 70.00; First Western Bank ( SS, FWT) – 1064.18; SD Retirement (Apr) – 526.52; WREA (Service) –1262.60; Golden West Service) – 223.91; SD State Treasurer  ( Sales Tax) – 253.62; RC Landfill (Dump Fees) – 1998.15; ELAN (CC shop, & supplies) – 743.68; NU Post (publishing) – 156.96; Steve’s (fuel) – 275.59; Penn. Co. Hwy. (fuel) 246.94; Godfrey Brake (chains & repair) – 691.53; BH Agency (ins. Jetter) – 44.67; Great Western Tire (backhoe tires) – 1141.40; McGas (propane) – 60.00; Pro Tech (computer repair) -152.00; DSG (supplies) -175.68; Penn. Co. Sheriff (2nd qtr) 9443.50; Adams Machining (grader parts & repair) -187.40; S & D electric (electrical for PW & CC) – 1967.84; US Post Office (box rent) – 98.00.  TOTAL: $26013.09.


FWB (loan payment PWB) – 1878.44.  TOTAL:  $1878.44

WATER FUND                                                                                             

WREA (Service) –526.34; Midcontinent (water tests) – 51.00.  TOTAL: $577.34.


Chris Peters (meter refund) – 16.74.  

SEWER FUND                                                                                             

Salaries – 3894.08; Wellmark (ins) – 1524.99;  FWB (SS & FWT) – 1073.16; SD Retirement (Apr) – 587.82; WREA (Service) – 96.85; Alltell (service) – 117.79; Omni Site (alarms) – 40.00.   TOTAL: $7334.69.



Motion by Trullinger second Richter to approve the purchase of new tires for the Bobcat.  Aye: all.  Motion carried.



Councilman Trullinger has received complaints about the dumpsters.  The citizens questioned whether cement pads could be poured to set the dumpsters on.  Mr. Hall explained that in a lot of cases the cement pad raises the dumpster too high and they cannot hook on to them with the truck. Mayor White is looking into finding totes to replace the dumpsters on the streets.  She will report back to the Council with her findings.



Deputy McPherson presented his written monthly report.  He reported the program at Douglas went well and the students were impressed. 

He would also like to get the bicycle safety course set up for the first part of June.



The Mayor reported that she, the Dir. of Public Works, and the Finance Officer met with the City Engineer from Cetec on the radium treatment facility.  The City will be its own general contractor and bids will be let for the unit, the building, and electrical, with the plumbing being installed by the City.  The bids for the treatment unit will be let in mid June.



SP#09-02; Darlene May; July 4

Motion by Green second by Trullinger to approve this permit.  Aye: all.  Motion carried.



We are receiving applications from youth 14 – 24 years of age to work this summer.  This is a stimulus program through the Dept. of Labor, and applications are available at City Hall. 



Mayor White and the Council thanked Councilman Richter for his years of service to the Community.  She then administered the oaths of office Councilmen Dahlquist and Green.



Councilman Trullinger nominated Green, Councilman Torrey nominated Dahlquist.  Councilman Green received the most votes and was declared Council President.

Councilman Trullinger nominated Dahlquist for Vice President.  All voted for Dahlquist and she was declared Council Vice President.



The consumer confidence report on water was presented to the Council and is available for public inspection at City Hall.


The Mayor made the following recommendations for appointments & designations:

        1.   Dir. of Public Works – Gregory A. Hall

        2.   Finance Officer – Meri Jo Anderson

        3.   Attorney – Tamara Pier

        4.   City Engineer – Greg Wierenga

5.      Law Enforcement - contract Penn. Co.

6.      Aquatic Director – Cris Allen

7.      Community Center Committee – Cris Allen, Vanessa Green, and other members.

Moved by Trullinger second by Dahlquist to approve the Mayors recommendations for appointments and designations.  Aye: Dahlquist, Green, & Trullinger.  Nay:  Torrey.    Motion carried.  Councilman Torrey voted nay because he opposes the law enforcement contract with Pennington County.



Discussion on the contract with the Sheriff’s Department followed.  All involved agreed that this contract is advantageous to both units of government.  A meeting will be set up with the Sheriff’s Department to go over the contract line by line.  Councilman Torrey requested he be involved in this.



Councilman Torrey suggested the City go with the Rapid City Journal.  Motion by Green second by Trullinger to appoint the New Underwood Post as our legal newspaper.  Aye: all.  Motion carried. (Reference: SDCL 9-12-6) 



Motion by Torrey second by Dahlquist to designate First Western Bank and SD Public Funds Investment Trust as official depositories.  Aye: all.  Motion carried. This designation will be looked at again at the beginning of the year.



Resolution Number 09-11 was introduced.


City of New Underwood









WHEREAS, City of New Underwood has identified the need for the construction and implementation of a WRT radiological treatment system for the City’s main water supply located at Well #2; and,


WHEREAS, City of New Underwood expects to complete the proposed project by applying for a Drinking Water State Revolving Fund loan (SRF) in the amount of $175,500 at a rate of 3% for 20 years; and,


WHEREAS, the City of New Underwood is eligible for State assistance for the proposed project; and,


WHEREAS, City of New Underwood pledges to repay the Drinking Water State Revolving Fund loan with revenues generated from the City’s Water Fund; and,


WHEREAS, with the submission of the Drinking Water State Revolving Fund Loan Application, City of New Underwood assures and certifies that all Drinking Water State Revolving Fund Loan Program requirements will be fulfilled.


THEREFORE, BE IT RESOLVED that the Mayor and or Finance Officer of the City of New Underwood duly authorizes the submission of the Drinking Water State Revolving Fund loan application; and,


BE IT FUTHER RESOLVED that the Mayor and or Finance Officer of the City of New Underwood be authorized to execute the SRF Application and any and all amendments thereto and execute any and all contract documents pertaining to the WRT project.


Dated May 6, 2009





Meri Jo Anderson, Finance Officer                                  Benita R. White, Mayor


Moved by Green second by Trullinger to approve Resolution Number 09-11.  Roll call vote.  Aye:  Dahlquist, Green, Torrey, and Trullinger.  Nay: none.  Motion carried.



A lengthy discussion on the condition of the alleys followed, with good public participation.  Discussion included:  graveling, kids driving in alleys, smoothing out the ruts, the stock pile of gravel the City already owns, weight limits in alleys, purchasing base course and who will pay for it.  Councilman Trullinger felt the City needs to set up a priority list and start doing at least one alley a year, or it will never get done. Prices will be obtained for base course gravel and solutions will be discussed at the next Council meeting.



BP09-08; Teri Wolken; 116 W. Oak St.; deck.

Moved by Green second by Dahlquist to approve this permit.  Aye:  all.  Motion carried.



Cris Allen reported that we getting close to the goal of $2500.00 for free swimming this year, and if there is a short fall Economic Development will cover it.  So posters can be hung announcing that there will be no admission charge to enjoy the Sami Jo Memorial Pool this year. 



1.      Meri Jo Anderson was reelected as Chair of District 9 at the SDML District Meeting in Custer April 22, 2009.

2.      There were two water main breaks today, one is repaired, the other will be repaired tomorrow. 

3.      The application from Golden West to lay fiber on the north well house land was withdrawn, since Boydston’s wanted the fiber laid in right of way. 

4.      Kindergarten celebration will be held May 13, 2009 at the Community Center. 

5.      A complaint had been received on a vacant lot that the leaves had not been raked up in.  The Council agreed it was a hazard to not mow the grass, and City does that when necessary, but it is not the City’s responsibility to rake leaves on these properties.


Being no further business the Mayor adjourned the meeting at 8:05 p.m.




(Seal)  Meri Jo Anderson, Finance Officer