Minutes January 2, 2008

MINUTES OF THE

NEW UNDERWOOD CITY COUNCIL

A regular meeting of the New Underwood City Council was held on January 2, 2008 at 6:00 p.m. in the City Hall. Present were: Mayor Benita White, Councilmembers: Jackie Dahlquist, Michael Green, Tyler Richter, and John Torrey. Also present: Fin. Officer Meri Jo Anderson, Dir. of Public Works Greg Hall, Officer Johnstone, Capt. Mueller, Lt. Brubocken, Tralice Ellis, Chad Feldman, Cris Allen, and Brett, Andrew, & Michael Hanson.

AGENDA

Moved by Dahlquist second by Green to approve the amended agenda. Aye: all. Motion carried.

MINUTES

Moved by Dahlquist second by Richter to approve the November 19, 2007 minutes as presented. Aye: all. Motion carried.

FINANCIAL REPORT & BILLIST

The Finance Officer presented the financial reports, bill-list and vouchers. Motion by Dahlquist second by Richter to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.

December bills payable December 31, 2006

GENERAL FUND

Salaries – 3977.85; Meri Jo Anderson (4^th Qtr. Mileage) – 290.40; Aflac (salary ins.) – 157.46; First Western Bank ( SS & FWT) – 1636.78; SD Retirement (Dec.) – 847.65; WREA ( Service) – 1301.79; Golden West ( Service) – 352.99; SD State Treasurer ( Sales Tax) – 194.82; RC Landfill ( Dump Fees) – 1743.57; Dakota Care (Insurance) – 556.23; Penn. Co. Hwy Dept. (Fuel Usage) – 619.59; ELAN (Parts, Window, Supplies) – 2349.87; New Underwood Post ( Publishing) – 155.63; Ron’s (Fuel) – 393.22; Steve’s (Supplies) – 18.19; SD Federal Property (Ground Clamp, Paper, Legal Pads) – 33.00; Dianne Trullinger (CH Cleaning) – 182.00; Jenner Equipment (Parts for Bobcat) – 27.24. TOTAL: $14838.28.

WATER FUND

Salaries – 3640.35; Aflac (Salary Ins.) – 124.42; First Western Bank (SS, FWT) – 1050.43; SD Retirement (Dec.) – 595.43; WREA (Service) – 728.01; Altell (Service) – 115.53; Hawkins, Inc. (Chemicals) – 665.59; Cetec Engineering (Prof. Fees) – 4741.65. TOTAL: $11661.41.

SEWER FUND

WREA (Service) – 44.32; Dakota Care (Insurance) – 1424.39; Omni-site.net (Water Alarm) – 40.00; Holiday Inn Spearfish (Rooms for Wastewater Cert.) – 128.00; Dept. Of Environment (2008 Environmental Fee) – 50.00; One Call Systems (Locate Request Tickets) – 12.00. TOTAL: $1698.71.

January Bills Payable January 2, 2008

GENERAL FUND

Black Hills Agency (2008 Ins.) – 3824.00; SD Public Assurance Alliance ( 2008 Ins.) – 5756.20; GovOffice (2008 Domain Name Renewal) – 55.00. TOTAL: $9635.20.

LAW ENFORCEMENT

Capt. Mueller gave the written monthly report. Officer Johnstone explained that the County Highway Dept will do a study on whether a stop sign is needed when approaching the City from the north on 161^st Street. Discussion followed with the Council feeling a stop sign at this location would not really work.

WINTER STORMS

People stranded during the recent storm sent letters thanking the City of New Underwood for helping them by finding places for them to stay and for opening the Community Center to them. To date the Community Center has received $100.00 in donations from these people.

The Mayor, Councilman Torrey, and the Finance Officer will meet to fine tune an emergency plan for these occurrences.

BOX ELDER INDUSTRIAL PARK

The Mayor spoke about the problems that may come up with rezoning of land to industrial where they are putting in the railroad depot east of Box Elder. Her concerns were the heavy truck traffic and the wear and tear on the old highway and the travel on NU Streets. She will attend the County Commissioners meeting January 8, 2008.

PHONE TREE SYSTEM

The phone tree messaging system arrived today. Live training is included with the package and the Mayor, Dir. of Public Works, Aquatic Director, and Finance Staff will all be trained on this. The Mayor reminded the Council to continue to think of pricing to charge for the School, fire and ambulance departments to use also. The Support package is $250.00 a year.

STREET SANDING

Pennington County Highway said to keep track of the amount of sand we use and send that amount to the State for billing. The Dir. of Public Works will contact the State on exactly how they would like this done.

Councilman Richter stated that on sanding the streets the Dir. of Public Works should use his own best judgment on when and how much sanding should be done, and the rest of the Council agreed with this.

RURAL WATER

Randy Madsen wondered if the Council was still interest in expanding the City water system to include more rural customers around New Underwood. Councilman Richter said yes. Councilors Dahlquist and Torrey stated they are interested if the rural customers pay for all the construction and double the water price that municipal users pay, and that impact fees coincide with these improvements. Councilman Green stated there are a lot of issues to work out before we can agree on anything.

2008 INSURANCE

The 2008 insurance proposal was discussed. The Council instructed the finance officer to check on the insured prices of the Backhoe and Bobcat. Motion by Richter second by Torrey to approve the 2008 insurance proposal. Aye: all. Motion carried.

OTHER ITEMS DISCUSSED:

Boy Scouts Andrew & Michael Hanson came to the meeting to observe.
The Mayor will meet with a possible candidate for City Attorney.
The Mayor pointed out that the electric bill at the Community Center was up only $550.00 this year with no cost for propane and the building is now being air conditioned.
Public Works building is progressing.
The Policy, Personnel, & Employee Manual was tabled.

Being no further business the Mayor adjourned the meeting at 6:45 p.m.

(Seal) Meri Jo Anderson, Finance Officer

New Underwood, South Dakota

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Minutes January 2, 2008