Minutes March 4, 2020
MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on March 4, 2020. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham and Kathy Trullinger. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Dir. of Public Works Tim Hall, Deputy Jones, Ronnie Racicky and Tara Richter. The meeting was called to order by Mayor Trullinger with the Pledge of Allegiance following.
AGENDA
Motion by Graham second by Gossard to approve the agenda. Aye: all. Motion carried.
MINUTES
Moved by K. Trullinger second by Gossard to approve the February 19, 2020 minutes. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The bill-list, savings sheet and vouchers were presented. Moved by Graham second by K. Trullinger to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
February bills payable March 4, 2020
GENERAL FUND
First Data (visa charges) – 47.75; Salaries – Mayor & Council – 1008.19; Cleaner – 117.79; Public Works – 436.58; IRS EFTPS (SS & FWT) – 399.92; Gov Office (annual website fee) – 475.00; SDPAA (auto and property ins.) – 10981.34; SD Dept of Labor (reemployment ins.) – 75.53; Teresa Gossard (mileage) – 174.80; WREA (Service) – 1425.63; Golden West (telephone) – 293.75; SD State Treasurer (Feb. Sales Tax) – 310.08; McGas (propane) – 174.23 ; Pennington County Courant (publishing fees) – 170.53; MasterCard (rooms, postage, etc.) – 736.84; Menards (CC & shop supplies ) – 78.27 ; Dennis Johnson (cc furnace repair) – 716.36; Carquest (anti-freeze) – 85.44; Knecht Home Center (shop and cc supplies) – 518.07; ProTech (computer repair) – 200.00; SDML (Leg. Day registration) – 60.00; Jenner Equipment (fuel filter) – 59.91; MARC (pool chemical) – 951.48; Meri Jo Anderson (consulting fees) – 460.00; City of Rapid City (dump fees) – 1391.81 TOTAL: $ 21349.30
WATER FUND
Finance Office – 3191.62; Public Works – 4518.97; US Bank (SRF radium removal) – 1693.16; SDRS (retirement plan) – 1003.78; IRS EFTPS (SS & FWT) – 2538.42; HPSD – 1739.19; Aflac (ins.) – 114.66; WREA (Service) – 922.37; WRT (radium removal charge) – 2237.63; Omni Site (alarm) – 25.00; Hawkins (chemical) – 950.00; USA Blue Book (water tester) – 210.96; Ramkota (rooms for SDRWS) – 258.00 TOTAL: $ 19403.76
SEWER FUND
WREA (service) – 145.58; Omni-Site, Inc. (alarm) – 25.00 TOTAL: $ 170.58
METER FUND
Tyler Price (refund of balance) – 85.50; Kelly Lhotak (refund) – 150.00 TOTAL: $ 235.50
ANNUAL REPORT
The Finance Officer presented the 2019 annual report to the Council. Motion by Gossard second by K. Trullinger to approve the 2019 annual report, publish in the legal newspaper and forward it to the state Dept. of Legislative Audit. Aye: all. Nay: none. Motion carried. (See below)
DIRECTOR OF PUBLIC WORKS
The pump for the geothermal system was replaced at the community center.
The concrete saddles have been removed from the water tank building and there are a few more things that need to be done to complete that project.
GARBAGE TRUCK REPAIRS
Director of Public Works Tim Hall reported the garbage truck needs some major repairs. Mayor Trullinger asked the Council for permission to approve any necessary costs for these repairs. Motion by Graham second by Gossard to do so. It is hoped that the repairs can be completed without disruption to garbage collection. Aye: all. Motion carried.
LAW ENFORCEMENT
Deputy Jones presented his monthly report and explained that as he had training last month there were other law enforcement officers patrolling the area in his absence.
MAYOR
Mayor Trullinger explained that after doing some research on SD law he found that our Special License Ordinance wording is legal.
COUNCIL MEMBER APPOINTMENT
Motion by Gossard second by K. Trullinger to nominate Tara Richter to fill the vacancy as Alderman in Ward 2. Aye: all. Motion carried. Mayor Trullinger administered the Oath of Office to Tara Richter.
2019 DRINKING WATER REPORT
The 2019 drinking water report was presented to the Council. All tests were within the acceptable standards. A copy of the report is available online at newunderwood.com and also at City Hall. Motion by K. Trullinger second by Graham to authorize Tim Hall’s signature on this report and return it to DENR. Aye: all. Motion carried.
ORDINANCE #20-02
Ordinance # 20-02 changing the meeting date of the second meeting of the month to thirteen days after the first Wednesday of the month received its first reading. Motion by Graham second by Gossard to approve this Ordinance. Motion by Gossard second by K. Trullinger to amend that motion to add: unless conflicts exist. Aye: all. Motion carried.
BUILDING PERMIT
Motion by Gossard second by K. Trullinger to approve an extension for BP # 19-05; Kayla Robbenholt at 403 S. B Ave.; fence. Aye: all. Motion carried.
TINY HOMES
A discussion was had on the aesthetics of allowing tiny homes in City limits. The Council agreed that more information is needed before a decision can be made on what to allow or stipulate by Ordinance.
SPIKING PERMITS
Motion by Gossard second by K. Trullinger to approve Spiking Permit #20-03 for the Crosbie Anniversary on June 27th and Spiking Permit #20-05 for June 28th at the Community Center. Aye: all. Motion carried.
Motion by Gossard second by Graham to approve Spiking Permit #20-04 for Tabitha Trullinger for the Bridal Shower at the Community Center on March 15, 2020. Aye: all. Motion carried.
SPECIAL LICENSE #20-03
It was moved by Gossard second by K. Trullinger to approve the alternate date of March 20, 2020 for Special License #20-03 in case the girls make it to State in Basketball. Aye: all. Motion carried.
OTHER ITEMS DISCUSSED:
It is against City Ordinances to allow dogs to bark constantly. If complaints are signed and turned into City Hall letters to abate these nuisances within 10 days will be sent to owners of the dogs.
We will continue to spread the word about the Food Pantry available at City Hall. Residents are encouraged to help us with that effort.
Being no further business Mayor Trullinger adjourned the meeting at 6:50 p.m.
(Seal)
Kristi Pritzkau, Finance Officer
MUNICIPALITY OF NEW UNDERWOOD
STATEMENT OF RECEIPTS, DISBURSEMENTS AND CHANGES IN FUND CASH BALANCES
ALL FUNDS
For the Year Ending December 31, 2019
Special
Enterprise Funds
General
Revenue
Water
Sewer
Fund
Fund
Fund
Fund
Total
Cash Assets:
Cash in Checking Accounts
13,683.20
13,683.20
Change and Petty Cash
0.00
Passbook Savings
471,180.00
137,095.87
222,303.35
28,429.42
859,008.64
Savings Certificates
40,668.41
40,668.41
FIT
17,551.87
17,551.87
101 FUND CASH BALANCES
543,083.48
137,095.87
222,303.35
28,429.42
930,912.12
Municipal funds are deposited or invested with the following depositories:
906,436.65
17,570.80
924,007.45
Receipts (Source):
311 Property Taxes
184,900.04
184,900.04
313 Sales Tax
65,445.27
65,445.31
130,890.58
320 Licenses and Permits
8,322.00
8,322.00
331 Federal Grants
0.00
335.1 Bank Franchise Tax
1,879.26
1,879.26
335.3 Liquor Tax Reversion
4,301.27
4,301.27
335.4 Motor Vehicle Licenses (5%)
6,853.58
6,853.58
338.2 County Highway and Bridge
0.00
Reserve Tax (25%)
10,531.33
10,531.33
331-339 Other Intergovernmental
0.00
Revenue (339)
788.08
788.08
341-349 Charges for Goods and
0.00
Services (341)
76,393.75
76,393.75
351-359 Fines and Forfeits (351)
941.20
941.20
361 Investment Earnings
3,590.97
347.65
3,938.62
362 Rentals
21,404.54
21,404.54
363-369 Other Revenues (369)
9,078.02
9,078.02
Enterprise Funds
380 Enterprise Operating Revenue
112,637.15
45,795.97
158,433.12
Total Receipts
394,429.31
65,445.31
112,984.80
45,795.97
618,655.39
Disbursements (Function):
411-419 General Government (414)
93,401.43
93,401.43
421 Police
50,945.00
50,945.00
423-429 Ambulance Public safety (429)
25.00
25.00
431 Highways and Streets (includes
73,913.27
8,046.68
81,959.95
snow removal & street lights)
0.00
432 Sanitation (includes garbage
& rubble sites)
52,366.95
52,366.95
451-459 Culture-Recreation (451)
43,426.78
43,426.78
Enterprise Funds
410 Personal Services
44,656.60
42,081.55
86,738.15
420 Other Expenses
50,706.04
4,101.76
54,807.80
426 Supplies and Materials
61,377.52
3,952.07
65,329.59
Total Disbursements
314,078.43
8,046.68
156,740.16
50,135.38
529,000.65
39101 Transfers In
44,001.13
196.09
44,197.22
51100 Transfers Out
-42,997.90
-1,199.32
-44,197.22
391.2 Borrowed Money-$60807.41
Radium removal system
Subtotal of Receipts, Disbursements
and Transfers
37,352.98
56,199.31
245.77
-4,143.32
89,654.74
Fund Balance
January 1, 2019
505,730.50
81,346.56
222,057.58
32,572.74
841,707.38
2018 Adjustment to funds
-450.00
-450.00
Restated Fund Cash Balance,
January 1, 2019
505,730.50
80,896.56
222,057.58
32,572.74
841,257.38
FUND CASH BALANCE,
December 31, 2019
543,083.48
137,095.87
222,303.35
28,429.42
930,912.12
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on March 4, 2020. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham and Kathy Trullinger. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Dir. of Public Works Tim Hall, Deputy Jones, Ronnie Racicky and Tara Richter. The meeting was called to order by Mayor Trullinger with the Pledge of Allegiance following.
AGENDA
Motion by Graham second by Gossard to approve the agenda. Aye: all. Motion carried.
MINUTES
Moved by K. Trullinger second by Gossard to approve the February 19, 2020 minutes. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The bill-list, savings sheet and vouchers were presented. Moved by Graham second by K. Trullinger to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
February bills payable March 4, 2020
GENERAL FUND
First Data (visa charges) – 47.75; Salaries – Mayor & Council – 1008.19; Cleaner – 117.79; Public Works – 436.58; IRS EFTPS (SS & FWT) – 399.92; Gov Office (annual website fee) – 475.00; SDPAA (auto and property ins.) – 10981.34; SD Dept of Labor (reemployment ins.) – 75.53; Teresa Gossard (mileage) – 174.80; WREA (Service) – 1425.63; Golden West (telephone) – 293.75; SD State Treasurer (Feb. Sales Tax) – 310.08; McGas (propane) – 174.23 ; Pennington County Courant (publishing fees) – 170.53; MasterCard (rooms, postage, etc.) – 736.84; Menards (CC & shop supplies ) – 78.27 ; Dennis Johnson (cc furnace repair) – 716.36; Carquest (anti-freeze) – 85.44; Knecht Home Center (shop and cc supplies) – 518.07; ProTech (computer repair) – 200.00; SDML (Leg. Day registration) – 60.00; Jenner Equipment (fuel filter) – 59.91; MARC (pool chemical) – 951.48; Meri Jo Anderson (consulting fees) – 460.00; City of Rapid City (dump fees) – 1391.81 TOTAL: $ 21349.30
WATER FUND
Finance Office – 3191.62; Public Works – 4518.97; US Bank (SRF radium removal) – 1693.16; SDRS (retirement plan) – 1003.78; IRS EFTPS (SS & FWT) – 2538.42; HPSD – 1739.19; Aflac (ins.) – 114.66; WREA (Service) – 922.37; WRT (radium removal charge) – 2237.63; Omni Site (alarm) – 25.00; Hawkins (chemical) – 950.00; USA Blue Book (water tester) – 210.96; Ramkota (rooms for SDRWS) – 258.00 TOTAL: $ 19403.76
SEWER FUND
WREA (service) – 145.58; Omni-Site, Inc. (alarm) – 25.00 TOTAL: $ 170.58
METER FUND
Tyler Price (refund of balance) – 85.50; Kelly Lhotak (refund) – 150.00 TOTAL: $ 235.50
ANNUAL REPORT
The Finance Officer presented the 2019 annual report to the Council. Motion by Gossard second by K. Trullinger to approve the 2019 annual report, publish in the legal newspaper and forward it to the state Dept. of Legislative Audit. Aye: all. Nay: none. Motion carried. (See below)
DIRECTOR OF PUBLIC WORKS
The pump for the geothermal system was replaced at the community center.
The concrete saddles have been removed from the water tank building and there are a few more things that need to be done to complete that project.
GARBAGE TRUCK REPAIRS
Director of Public Works Tim Hall reported the garbage truck needs some major repairs. Mayor Trullinger asked the Council for permission to approve any necessary costs for these repairs. Motion by Graham second by Gossard to do so. It is hoped that the repairs can be completed without disruption to garbage collection. Aye: all. Motion carried.
LAW ENFORCEMENT
Deputy Jones presented his monthly report and explained that as he had training last month there were other law enforcement officers patrolling the area in his absence.
MAYOR
Mayor Trullinger explained that after doing some research on SD law he found that our Special License Ordinance wording is legal.
COUNCIL MEMBER APPOINTMENT
Motion by Gossard second by K. Trullinger to nominate Tara Richter to fill the vacancy as Alderman in Ward 2. Aye: all. Motion carried. Mayor Trullinger administered the Oath of Office to Tara Richter.
2019 DRINKING WATER REPORT
The 2019 drinking water report was presented to the Council. All tests were within the acceptable standards. A copy of the report is available online at newunderwood.com and also at City Hall. Motion by K. Trullinger second by Graham to authorize Tim Hall’s signature on this report and return it to DENR. Aye: all. Motion carried.
ORDINANCE #20-02
Ordinance # 20-02 changing the meeting date of the second meeting of the month to thirteen days after the first Wednesday of the month received its first reading. Motion by Graham second by Gossard to approve this Ordinance. Motion by Gossard second by K. Trullinger to amend that motion to add: unless conflicts exist. Aye: all. Motion carried.
BUILDING PERMIT
Motion by Gossard second by K. Trullinger to approve an extension for BP # 19-05; Kayla Robbenholt at 403 S. B Ave.; fence. Aye: all. Motion carried.
TINY HOMES
A discussion was had on the aesthetics of allowing tiny homes in City limits. The Council agreed that more information is needed before a decision can be made on what to allow or stipulate by Ordinance.
SPIKING PERMITS
Motion by Gossard second by K. Trullinger to approve Spiking Permit #20-03 for the Crosbie Anniversary on June 27th and Spiking Permit #20-05 for June 28th at the Community Center. Aye: all. Motion carried.
Motion by Gossard second by Graham to approve Spiking Permit #20-04 for Tabitha Trullinger for the Bridal Shower at the Community Center on March 15, 2020. Aye: all. Motion carried.
SPECIAL LICENSE #20-03
It was moved by Gossard second by K. Trullinger to approve the alternate date of March 20, 2020 for Special License #20-03 in case the girls make it to State in Basketball. Aye: all. Motion carried.
OTHER ITEMS DISCUSSED:
It is against City Ordinances to allow dogs to bark constantly. If complaints are signed and turned into City Hall letters to abate these nuisances within 10 days will be sent to owners of the dogs.
We will continue to spread the word about the Food Pantry available at City Hall. Residents are encouraged to help us with that effort.
Being no further business Mayor Trullinger adjourned the meeting at 6:50 p.m.
(Seal)
Kristi Pritzkau, Finance Officer
MUNICIPALITY OF NEW UNDERWOOD
STATEMENT OF RECEIPTS, DISBURSEMENTS AND CHANGES IN FUND CASH BALANCES
ALL FUNDS
For the Year Ending December 31, 2019
Special
Enterprise Funds
General
Revenue
Water
Sewer
Fund
Fund
Fund
Fund
Total
Cash Assets:
Cash in Checking Accounts
13,683.20
13,683.20
Change and Petty Cash
0.00
Passbook Savings
471,180.00
137,095.87
222,303.35
28,429.42
859,008.64
Savings Certificates
40,668.41
40,668.41
FIT
17,551.87
17,551.87
101 FUND CASH BALANCES
543,083.48
137,095.87
222,303.35
28,429.42
930,912.12
Municipal funds are deposited or invested with the following depositories:
906,436.65
17,570.80
924,007.45
Receipts (Source):
311 Property Taxes
184,900.04
184,900.04
313 Sales Tax
65,445.27
65,445.31
130,890.58
320 Licenses and Permits
8,322.00
8,322.00
331 Federal Grants
0.00
335.1 Bank Franchise Tax
1,879.26
1,879.26
335.3 Liquor Tax Reversion
4,301.27
4,301.27
335.4 Motor Vehicle Licenses (5%)
6,853.58
6,853.58
338.2 County Highway and Bridge
0.00
Reserve Tax (25%)
10,531.33
10,531.33
331-339 Other Intergovernmental
0.00
Revenue (339)
788.08
788.08
341-349 Charges for Goods and
0.00
Services (341)
76,393.75
76,393.75
351-359 Fines and Forfeits (351)
941.20
941.20
361 Investment Earnings
3,590.97
347.65
3,938.62
362 Rentals
21,404.54
21,404.54
363-369 Other Revenues (369)
9,078.02
9,078.02
Enterprise Funds
380 Enterprise Operating Revenue
112,637.15
45,795.97
158,433.12
Total Receipts
394,429.31
65,445.31
112,984.80
45,795.97
618,655.39
Disbursements (Function):
411-419 General Government (414)
93,401.43
93,401.43
421 Police
50,945.00
50,945.00
423-429 Ambulance Public safety (429)
25.00
25.00
431 Highways and Streets (includes
73,913.27
8,046.68
81,959.95
snow removal & street lights)
0.00
432 Sanitation (includes garbage
& rubble sites)
52,366.95
52,366.95
451-459 Culture-Recreation (451)
43,426.78
43,426.78
Enterprise Funds
410 Personal Services
44,656.60
42,081.55
86,738.15
420 Other Expenses
50,706.04
4,101.76
54,807.80
426 Supplies and Materials
61,377.52
3,952.07
65,329.59
Total Disbursements
314,078.43
8,046.68
156,740.16
50,135.38
529,000.65
39101 Transfers In
44,001.13
196.09
44,197.22
51100 Transfers Out
-42,997.90
-1,199.32
-44,197.22
391.2 Borrowed Money-$60807.41
Radium removal system
Subtotal of Receipts, Disbursements
and Transfers
37,352.98
56,199.31
245.77
-4,143.32
89,654.74
Fund Balance
January 1, 2019
505,730.50
81,346.56
222,057.58
32,572.74
841,707.38
2018 Adjustment to funds
-450.00
-450.00
Restated Fund Cash Balance,
January 1, 2019
505,730.50
80,896.56
222,057.58
32,572.74
841,257.38
FUND CASH BALANCE,
December 31, 2019
543,083.48
137,095.87
222,303.35
28,429.42
930,912.12