New Underwood, South Dakota

......a good place to be!

Minutes November 6, 2013

                                                                        MINUTES OF THE


A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on November 6, 2013.  Present were: Mayor Jack Trullinger, Council member’s: Rikka Buchtel, Larry Graham, Laurie Holloway, and Kathy Trullinger. Also present: Finance Officer Meri Jo Anderson, Dir. of  Public Works John Bale, Deputy McPherson, and Dianne Trullinger.  The meeting was called to order by Mayor Trullinger.



Motion by Buchtel second by K.Trullinger to approve the agenda.  Aye: all. Motion carried.



Moved by Trullinger second by Holloway to approve the October 16, 2013 minutes as presented.  Aye: all.  Motion carried. 


FINANCIAL REPORT & BILL LIST                                                                                   

The financial reports, bill-list and vouchers were presented.  Motion by Buchtel second by Graham to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

October bills payable November 6, 2013

GENERAL FUND                                                                                                                

Salaries – Mayor & Council – 1608.46; Mileage (conference) – 372.90; Meri Jo Anderson (annexation filing fees) – 30.00; Merchant Bank (visa charges) – 59.96; Charles Schaff (snow removal) – 1350.00; Marc Myers (fuel snow removal) – 100.00; Arlen Carmichael (snow removal) – 836.25; IRS (SS & FWT) – 176.50; Cardmember Services (shop phone fuel) – 249.14; SDRS (special pay plan) – 1100.00; WREA (Service) – 422.47;  Golden West  (Service) – 292.88; RC Landfill (dump fee) – 1794.19; Penn. Co. Hwy (fuel) – 251.75; State of SD (sales tax) – 318.53; Steve’s (fuel) – 573.97; NU Post (publishing) – 161.49; Bev Taylor (CC clean & supplies) – 157.56; Kieffer Sanitation (roll off) – 160.00; SDML Work Comp – 2884.00; Dakota Business Center (supplies) – 29.40; BH Chemical (CC) – 33.49; McGas (fuel) – 665.66; Whisler Bearing Co (O rings) – 51.89; Johnson Machine (GT parts) – 101.79; SD One Call (locate tickets) – 13.65; Ramkota (conference) – 611.94; Jenner Equip (Bobcat) - 59.99; Penn. Co. Sheriff (4th qtr) – 10355.75; Ace Hardware (ice melt) -47.97; RC Finance Office (refuse license) – 5.00.  TOTAL: $24876.58


Lee Phillips Trucking (hauling chips) – 521.04

WATER FUND                                                                                                                     

Jerome Johnson (read meters) – 330.00; SDRS (special pay plan) – 1100.00; WREA (Service) – 707.93; Midcontinent (water tests) – 476.00; WRT (radium removal charge) – 1912.50; Stan Houston (switch) – 126.20; Omni Site (alarm) – 23.00.  TOTAL: $4675.63


Finance Office – 4385.05; Public Works – 7776.02; Wellmark (health ins) – 1384.56; IRS (SS & FWT) – 3659.06; SD Retirement (Oct) – 1769.71; SDRS (special pay plan) – 1121.37; Cardmember services (lft sta parts) – 2168.97; WREA (service) – 102.31; Omni-Site, Inc. (alarm) – 23.00; Travis Madsen (fill dirt for lagoon) – 2030.40; MARC (cleaner) – 215.65; Stan Houston (switch) – 126.20.  TOTAL: $24762.30.


Mr. Bale reported on the storm clean up and stated he appreciated all the volunteers help. Lift station new pump installed and adjustments being fine-tuned, but working great.

Risk Management did inspection of the buildings and department and will send their report within 30 days.

The burn pile at the dump is almost burned down.

Jeff Hoffman was hired to fill the vacant position of maintenance man.

The chips are piled out at the dump and are excellent for a garden. Citizens are welcome to take the chips.



Deputy McPherson presented his written monthly report explaining some of the entries to the Council.  He reported that one of the thieves has been caught.



The Mayor stated the community help was fantastic and he was really proud of the community and that he is a part of it. The correspondence sent was illegal dumping and vicious dog (which has been removed from the community).



The council discussed the snow removal policy and made only one change to it.  (Reference Resolution 07-11)  Motion by Buchtel second by Holloway to change item 3 to include all of Madison, and leave the rest as it is.  Aye: all.  Motion carried.


LIQUOR LICENSES                                   

Montgomery Sandal, Moe’s Bar & Grill; 415 S. “A” Ave.; Package & Retail Liquor (on & off sale)

Twizted Tavern; Kim Karp; 520 S. “A” Ave.; Package & Retail Liquor (on sale)

Steve’s Superstore, Inc. – 22797 161st Ave.; Package & Retail Liquor (on & off sale)

Since no one presented themselves to voice any objections it was moved by Graham second by Buchtel to approve these liquor licenses for the year 2014.  Aye: all.  Motion carried.



SP#13-07; Lions Club; December 7, 2013

Moved by K.Trullinger second by Buchtel to approve this permit.  Aye:  Buchtel, Holloway, and K. Trullinger.  Abstain:  Graham.  Motion carried.



BP #13-25; Paul Schmitz; 419 S. Janklow; move off

Motion by Holloway second by K. Trullinger to approve.  Aye: all.  Motion carried.

BP#13-26; Travis Madsen; 701 S. “A” Ave.; Fuel tank confinement, concrete pad & bins

Motion by Buchtel second by Graham to approve.  Aye: all.  Motion carried.

BP#13-27;  Todd Bushie; 201 S. Janklow; to repair temporary shed

Moved by Graham second by Holloway to approve this permit as long as set back met while he works on it and pending payment. Aye: all. Motion carried.


Being no further business Mayor Trullinger adjourned the meeting at 6:28 p.m.


(Seal)  Meri Jo Anderson, Finance Officer