Minutes September 21, 2021
MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on September 21, 2021. Present were: Mayor Teresa Hall, Councilmembers: Larry Graham, Tera Hockenbary, Tara Richter and Kathy Trullinger. Also present: Kristi Pritzkau, Finance Officer, Director of Public Works, Tim Hall, Amy Caringi, Jessica Weishaar, Ronnie Racicky and Randy Miller. The meeting was called to order by Mayor Hall with the Pledge of Allegiance following.
AGENDA
Motion by Richter second by K. Trullinger to approve the agenda. Aye: all. Motion carried.
MINUTES
Motion by Graham second by Hockenbary to approve the September 7, 2021 regular meeting minutes with the correction to the First Data fee of 85.25 and the General Fund total of $31,409.08.Aye: all. Motion carried.
PUBLIC WORKS
The aerator has been installed at the lagoon and is running.
The Public Works crew will start sewer jetting. Ronnie Racicky will check with the Fire Department Board to verify that he can volunteer to help them by operating one of the fire trucks for this process.
A boom lift will be rented so that trees in the alleys in town can all be taken care of at once.
POOL COVER
Motion by Hockenbary second by Richter to order the solar pool cover now instead of waiting until spring for a total not to exceed $2,000.00. Aye: all. Nay: none. Motion carried.
ORDINANCE #21-06
ARTICLE II – GENERAL
ORDINANCE #21-06
AN ORDINANCE ADDING SECTION XIV TO THE REVISED ORDINANCES OF THE CITY OF NEW UNDERWOOD CREATING LICENSING PROVISIONS FOR CANNABIS ESTABLISHMENTS
Motion by K. Trullinger second by Richter to approve the second reading of Ordinance #21-06 ensuring that cannabis establishments within the municipal boundaries of the City operate in a manner which complies with state laws and regulations, protects the health, safety, and welfare of the general public, prevents potential conflicts and issues arising from ownership and employees, recognizes certain safety and security considerations, and minimizes risk of unauthorized use or access of cannabis by the general public. Roll call vote. Aye: Graham, Hockenbary, Richter and K. Trullinger. Motion carried.
Note: A full copy of Ordinance #21-06 is available on our website and at City Hall.
ORDINANCE #21-07
ORDINANCE NUMBER 21-07
SECTION V – LIMITED ENGLISH PROFICIENCY
It is the policy of the City of New Underwood to provide equal opportunity to all people regardless of race, color, religion, sex, age or national origin. As such, the City of New Underwood will ensure all services and resources are made equally available and usable to those with Limited English Proficiency (LEP).
As there have been few past LEP requests or need, there are currently no dedicated municipal staff or resources in New Underwood for LEP assistance. However, in order to be prepared for the potential of occasional future LEP inquiries or requests, the city, through this Ordinance is designating the following resources should LEP communication needs arise.
Language assistance cards (or “I Speak”) cards
Telephone interpreter lines will be identified and used if needed
Internet language interpretation websites such as translate.google.com will be used as needed
No added cost for utilization of internet language interpretation websites would be realized, as internet service is already available to municipal offices. And, of course, no costs for LEP communication would be incurred by LEP persons needing assistance.
(seal)
Teresa M. Hall, Mayor
Kristi Pritzkau, Finance Officer
First reading: September 7, 2021
Second reading: September 21, 2021
Publish date: September 30, 2021
Effective date: November 18, 2021
Motion by second by to approve the second reading of Ordinance # 21-07. Roll call vote. Aye: Graham, Hockenbary, Richter and K. Trullinger. Nay: none. Motion carried.
PROPERTY DEVELOPMENT
Randy Miller presented the latest version of the development plans. He stated that he plans to do this development in phases and would like to start with the western most 12 lots. Perc tests will be done on each lot before they are sold to ensure septic systems will work for them. The ROW on the west side of the property is currently only sixty-six (66) feet but once they start doing the development, they can widen that to the required seventy (70) feet. The homes will be approximately 1200 square feet stick built homes. He has Marty Jackley working on the covenants for the development and Mr. Miller stated he will retain control of the covenants and will not be turning them over to the association until all lots have been sold. He asked the Council for approval of the preliminary plat of those 12 lots so that he can get started.
A conversation about concerns with the city growing too fast for our school’s capacity and the need for growth was had and it was explained that as the City’s population increases it will receive more tax money to help with needed improvements. It was also explained that if property values increase it doesn’t necessarily mean that what residents pay in taxes yearly will increase as there are more people to spread the cost of what is needed over. It was reiterated that the cost of installing the six-inch main is completely the developer’s responsibility, but once it is hooked to the City water system it becomes the property of the City of New Underwood.
It was moved by Graham seconded by K. Trullinger to approve the preliminary plat of lots 2, 3, 4, 6, 7, 8, 9, 10, 24, 25, 26, and 27 for Randy Miller/7Lazy7, LLC to start getting the infrastructure done. Roll call vote. Aye: Graham, Hockenbary, Richter and K. Trullinger. Nay: none. Motion carried.
RESOLUTION #21-10 AUDIT
Resolution #21-10 was introduced.
RESOLUTION NUMBER 21-10
CITY of NEW UNDERWOOD
AUTHORIZING RESOLUTION
WHEREAS, the City of New Underwood is required by SD Legislative Audit to have its financial statements audited, and
WHEREAS, the City of New Underwood will hire Casey Peterson, LTD to audit three (3) years of financial statements, and
NOW THEREFORE BE IT RESOLVED that as the City of New Underwood is required by SD Legislative Audit to have its financial statements audited and the City of New Underwood will hire Casey Peterson, LTD to audit three (3) years of financial statements, the City of New Underwood hereby designates the Mayor and Finance Officer to act as signatory on any necessary documents, and to provide such additional information as may be required.
Dated this 21st day of September 2021.
Teresa M. Hall, Mayor
(SEAL)
Kristi Pritzkau, Finance Officer
Motion by Graham second by Richter to hire Casey Peterson, LTD to do an audit of the financial statements for the years 2020 for $20,000.00, 2021 for $21,000.00 and 2022 for $22,000.00. Roll call vote. Aye: Graham, Hockenbary, Richter and K. Trullinger. Nay: none. Motion carried.
CREDIT CARD FEES
Motion by Richter second by K. Trullinger to keep using First Data as they did a rate reduction to match the quote that Heartland had given us. Aye: all. Nay: none. Motion carried.
BUILDING PERMIT
Motion by Hockenbary second by Richter to approve Building Permit #21-24 for Yolanda Pace to widen the driveway at 201 W. Elm St. Aye: all. Nay: none. Motion carried.
Motion by Richter second by Hockenbary to approve Building Permit #21-21 for Megan Stafford at 204 S. D Ave. to enclose a 10’ x 12’ back porch and to build a 12’ x 14’ covered front porch as long as setbacks are met. Permission was given by the property owner for this permit. Aye: all. Nay: none. Motion carried.
OTHER ITEMS DISCUSSED:
Governmental fund sheets were presented.
Councilor K. Trullinger plans to attend the SDML Conference in Spearfish this year.
Mayor Hall suggested hiring an engineer to look over all plans for new developments, the Council agreed that once the roads are built for this newest development, they would make a decision. All agree that it is imperative that they do things correctly and cautiously.
Mayor Hall and Council President Graham are both on the committee that is researching solutions to help the school accommodate the growing population.
Residents are encouraged to lock all doors to help prevent theft. Also, if you see anything suspicious, please report it to the authorities.
Being no further business Mayor Hall adjourned the meeting at 7:10 p.m.
(Seal)
Kristi Pritzkau, Finance Officer
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on September 21, 2021. Present were: Mayor Teresa Hall, Councilmembers: Larry Graham, Tera Hockenbary, Tara Richter and Kathy Trullinger. Also present: Kristi Pritzkau, Finance Officer, Director of Public Works, Tim Hall, Amy Caringi, Jessica Weishaar, Ronnie Racicky and Randy Miller. The meeting was called to order by Mayor Hall with the Pledge of Allegiance following.
AGENDA
Motion by Richter second by K. Trullinger to approve the agenda. Aye: all. Motion carried.
MINUTES
Motion by Graham second by Hockenbary to approve the September 7, 2021 regular meeting minutes with the correction to the First Data fee of 85.25 and the General Fund total of $31,409.08.Aye: all. Motion carried.
PUBLIC WORKS
The aerator has been installed at the lagoon and is running.
The Public Works crew will start sewer jetting. Ronnie Racicky will check with the Fire Department Board to verify that he can volunteer to help them by operating one of the fire trucks for this process.
A boom lift will be rented so that trees in the alleys in town can all be taken care of at once.
POOL COVER
Motion by Hockenbary second by Richter to order the solar pool cover now instead of waiting until spring for a total not to exceed $2,000.00. Aye: all. Nay: none. Motion carried.
ORDINANCE #21-06
ARTICLE II – GENERAL
ORDINANCE #21-06
AN ORDINANCE ADDING SECTION XIV TO THE REVISED ORDINANCES OF THE CITY OF NEW UNDERWOOD CREATING LICENSING PROVISIONS FOR CANNABIS ESTABLISHMENTS
Motion by K. Trullinger second by Richter to approve the second reading of Ordinance #21-06 ensuring that cannabis establishments within the municipal boundaries of the City operate in a manner which complies with state laws and regulations, protects the health, safety, and welfare of the general public, prevents potential conflicts and issues arising from ownership and employees, recognizes certain safety and security considerations, and minimizes risk of unauthorized use or access of cannabis by the general public. Roll call vote. Aye: Graham, Hockenbary, Richter and K. Trullinger. Motion carried.
Note: A full copy of Ordinance #21-06 is available on our website and at City Hall.
ORDINANCE #21-07
ORDINANCE NUMBER 21-07
SECTION V – LIMITED ENGLISH PROFICIENCY
It is the policy of the City of New Underwood to provide equal opportunity to all people regardless of race, color, religion, sex, age or national origin. As such, the City of New Underwood will ensure all services and resources are made equally available and usable to those with Limited English Proficiency (LEP).
As there have been few past LEP requests or need, there are currently no dedicated municipal staff or resources in New Underwood for LEP assistance. However, in order to be prepared for the potential of occasional future LEP inquiries or requests, the city, through this Ordinance is designating the following resources should LEP communication needs arise.
Language assistance cards (or “I Speak”) cards
Telephone interpreter lines will be identified and used if needed
Internet language interpretation websites such as translate.google.com will be used as needed
No added cost for utilization of internet language interpretation websites would be realized, as internet service is already available to municipal offices. And, of course, no costs for LEP communication would be incurred by LEP persons needing assistance.
(seal)
Teresa M. Hall, Mayor
Kristi Pritzkau, Finance Officer
First reading: September 7, 2021
Second reading: September 21, 2021
Publish date: September 30, 2021
Effective date: November 18, 2021
Motion by second by to approve the second reading of Ordinance # 21-07. Roll call vote. Aye: Graham, Hockenbary, Richter and K. Trullinger. Nay: none. Motion carried.
PROPERTY DEVELOPMENT
Randy Miller presented the latest version of the development plans. He stated that he plans to do this development in phases and would like to start with the western most 12 lots. Perc tests will be done on each lot before they are sold to ensure septic systems will work for them. The ROW on the west side of the property is currently only sixty-six (66) feet but once they start doing the development, they can widen that to the required seventy (70) feet. The homes will be approximately 1200 square feet stick built homes. He has Marty Jackley working on the covenants for the development and Mr. Miller stated he will retain control of the covenants and will not be turning them over to the association until all lots have been sold. He asked the Council for approval of the preliminary plat of those 12 lots so that he can get started.
A conversation about concerns with the city growing too fast for our school’s capacity and the need for growth was had and it was explained that as the City’s population increases it will receive more tax money to help with needed improvements. It was also explained that if property values increase it doesn’t necessarily mean that what residents pay in taxes yearly will increase as there are more people to spread the cost of what is needed over. It was reiterated that the cost of installing the six-inch main is completely the developer’s responsibility, but once it is hooked to the City water system it becomes the property of the City of New Underwood.
It was moved by Graham seconded by K. Trullinger to approve the preliminary plat of lots 2, 3, 4, 6, 7, 8, 9, 10, 24, 25, 26, and 27 for Randy Miller/7Lazy7, LLC to start getting the infrastructure done. Roll call vote. Aye: Graham, Hockenbary, Richter and K. Trullinger. Nay: none. Motion carried.
RESOLUTION #21-10 AUDIT
Resolution #21-10 was introduced.
RESOLUTION NUMBER 21-10
CITY of NEW UNDERWOOD
AUTHORIZING RESOLUTION
WHEREAS, the City of New Underwood is required by SD Legislative Audit to have its financial statements audited, and
WHEREAS, the City of New Underwood will hire Casey Peterson, LTD to audit three (3) years of financial statements, and
NOW THEREFORE BE IT RESOLVED that as the City of New Underwood is required by SD Legislative Audit to have its financial statements audited and the City of New Underwood will hire Casey Peterson, LTD to audit three (3) years of financial statements, the City of New Underwood hereby designates the Mayor and Finance Officer to act as signatory on any necessary documents, and to provide such additional information as may be required.
Dated this 21st day of September 2021.
Teresa M. Hall, Mayor
(SEAL)
Kristi Pritzkau, Finance Officer
Motion by Graham second by Richter to hire Casey Peterson, LTD to do an audit of the financial statements for the years 2020 for $20,000.00, 2021 for $21,000.00 and 2022 for $22,000.00. Roll call vote. Aye: Graham, Hockenbary, Richter and K. Trullinger. Nay: none. Motion carried.
CREDIT CARD FEES
Motion by Richter second by K. Trullinger to keep using First Data as they did a rate reduction to match the quote that Heartland had given us. Aye: all. Nay: none. Motion carried.
BUILDING PERMIT
Motion by Hockenbary second by Richter to approve Building Permit #21-24 for Yolanda Pace to widen the driveway at 201 W. Elm St. Aye: all. Nay: none. Motion carried.
Motion by Richter second by Hockenbary to approve Building Permit #21-21 for Megan Stafford at 204 S. D Ave. to enclose a 10’ x 12’ back porch and to build a 12’ x 14’ covered front porch as long as setbacks are met. Permission was given by the property owner for this permit. Aye: all. Nay: none. Motion carried.
OTHER ITEMS DISCUSSED:
Governmental fund sheets were presented.
Councilor K. Trullinger plans to attend the SDML Conference in Spearfish this year.
Mayor Hall suggested hiring an engineer to look over all plans for new developments, the Council agreed that once the roads are built for this newest development, they would make a decision. All agree that it is imperative that they do things correctly and cautiously.
Mayor Hall and Council President Graham are both on the committee that is researching solutions to help the school accommodate the growing population.
Residents are encouraged to lock all doors to help prevent theft. Also, if you see anything suspicious, please report it to the authorities.
Being no further business Mayor Hall adjourned the meeting at 7:10 p.m.
(Seal)
Kristi Pritzkau, Finance Officer