Minutes March 5, 2014
MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on March 5, 2014. Present were: Mayor Jack Trullinger, Council member’s: Rikka Buchtel, Larry Graham, Laurie Holloway, and Kathy Trullinger. Also present: Finance Officer Meri Jo Anderson, Pub. Works Dir. John Bale, Lt. Craig Wood, Jessica Bellin, and Dianne Trullinger. The meeting was called to order by Mayor Trullinger.
AGENDA
Motion by K. Trullinger second by Graham to approve the agenda. Aye: all. Motion carried.
MINUTES
Moved by Buchtel second by Graham to approve the February 19, 2014 minutes as presented. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The financial reports, bill-list and vouchers were presented. Motion by K. Trullinger second by Buchtel to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
February bills payable March 5, 2014
GENERAL FUND
Salaries – Mayor & Council – 1377.60 Mileage – 360.08; Merchant Bank (visa charges) – 23.57; Cardmember Services (postage, telephone, wire, metal, supplies) – 966.92; IRS (SS & FWT) – 344.80; WREA (Service) – 1905.37; Golden West (Service) – 289.31; RC Landfill (dump fee) – 1113.92; Penn. Co. Hwy (fuel) – 109.11; State of SD (sales tax) – 296.81; NU Post (publishing) – 165.05; Bev Taylor (CC clean & supplies) – 213.97; McGas (fuel) – 494.00; Best Western Ramkota (rooms for Leg. Day) – 451.96; Fastenal (totes hardware) – 55.29; A & B Welding (parts) 37.17; Keiffer Sanitation (roll off) – 160.00; Adams ISC (sander repair) – 311.43; Snyder Industries (totes) – 3714.44; Dennis V. Johnson (CC geo) – 45.92; Great Western Tire (packer parts) – 238.25. TOTAL: $12674.97
WATER FUND
Salaries –Finance Office – 2998.94; Public Works – 4266.62; Cardmember services (supplies & postage) – 183.99; Wellmark (health ins) – 1427.31; IRS (SS & FWT) – 2082.31; SD Retirement (Feb) – 900.61; WREA (Service) – 798.98; WRT (radium removal charge) – 1912.50; Northwest Pipe (fittings) – 105.08; Pauls Electric (service call) – 51.02; Omni Site (alarm) – 23.00. TOTAL: $14750.36
SEWER FUND
WREA (service) – 88.77; MARC (root control) – 423.00; Omni-Site, Inc. (alarm) – 23.00. TOTAL: $534.77.
COMMUNITY CENTER
The pump went out of the fan in one of the geothermal units and it will cost approximately $600.00 to replace. Motion by Buchtel second by K. Trullinger to repair and expend up to $1,000.00 to get the geo running correctly. Aye: all. Motion carried.
The ice machine leak is now fixed.
GROUND STORAGE BUILDING
The door cannot go in on the west due to the wind, so the wall will be taken out and the tank removed, then the wall replaced again. (Dale Boydston has been contacted about the removal of his tank.) The door will be placed on the south side and this building will be used for storage.
LAW ENFORCEMENT
Lt. Craig Wood presented the written monthly report. He reported the aggressive magazine sales people who had been in New Underwood last week have left the state, when one of them was arrested on an unrelated incident. Citizens should remember when anyone comes to their door to sell items they should make sure these salespeople have registered at city hall and have obtained the proper permits or you will not conduct business with them.
DUMP INSPECTION
DENR inspected the city landfill, confirming we are operating in compliance with our conditional use permit. The written report is on file at city hall.
LOSS CONTROL REPORT
Safety Benefits did an inspection of the community center, park, swimming pool, wells, lft station, dump, and offices. The report make suggestions on how to improve on the safety in each area and the city had to report back on when these suggestions will be implemented. This report is on file at city hall.
ORDINANCE NUMBER 14-02
Ordinance Number 14-02, Comprehensive Development Plan, received its first reading. Motion by K. Trullinger second by L. Holloway to approve Ordinance Number 14-02. Aye: Buchtel, Graham, Holloway, and K. Trullinger. Nay: none. Motion carried.
2013 ANNUAL REPORT
The Finance Officer presented the 2013 annual report to the Council and audience. Motion by Graham and second by Buchtel to approve the 2013 annual report, publish in the legal newspaper and forward it to the state Dept. of Legislative Audit. Roll call vote. Aye: Buchtel, Graham, Holloway, and K. Trullinger. Nay: none. Motion carried.
SPIKING PERMITS
SP#14-05; Karina Wolken; May 17, 2014
Moved by K. Trullinger second by L. Holloway to approve this permit as long as all set backs are met. Aye: all. Motion carried.
COMMUNITY CENTER COMMITTEE
Jessica Bellin, Community Center Committee Chairman, reported skating at the community center will be March 27th. The council agreed the easter egg hunt at Boondocks was a great idea tentative date is April 13. Kindergarten celebration will be May 14th, city staff will do the paperwork the committee will decorate and get the cake, plates, cups, and drinks and help serve. Printing for their events will be done at city hall.
OTHER ITEMS DISCUSSED
1. The FEMA funds for storm atlas have been received in the amount of $13,581.50 (This is the actual cash we expended; none of the volunteer time was compensated by FEMA.)
2. The Finance Officer forwarded an e-mail to the council to contact their senators to fight HB1177, since it takes away local control.
3. New 300 gallon totes are in, but no lids arrived, payment will not be made until lids arrive.
4. Equalization appointment are March 17, with objection form to be filed by March 13.
5. There will be no municipal election, since the incumbents were all unopposed. Voter Registration deadline for the school election is March 24.
6. Letters were sent requesting curb stop locations and fill permit needed.
Being no further business Mayor Trullinger adjourned the meeting at 6:40 p.m.
(Seal) Meri Jo Anderson, Finance Officer
| MUNICIPALITY OF NEW UNDERWOOD | |||||||||||
| STATEMENT OF RECEIPTS, DISBURSEMENTS AND CHANGES IN FUND CASH BALANCES | |||||||||||
| ALL FUNDS | |||||||||||
| For the Year Ending December 31, 2013 | |||||||||||
| Special | Enterprise Funds | ||||||||||
| General | Revenue | Water | Sewer | ||||||||
| Fund | Fund | Fund | Fund | Total | |||||||
| Cash Assets: | |||||||||||
| Cash in Checking Accounts | 13,518.89 | 13,518.89 | |||||||||
| Change and Petty Cash | 0.00 | ||||||||||
| Passbook Savings | 199,043.96 | 3,911.17 | 110,249.82 | 20,858.27 | 334,063.22 | ||||||
| Savings Certificates | 39,771.62 | 4,040.65 | 43,812.27 | ||||||||
| FIT | 16,920.66 | 16,920.66 | |||||||||
| 101 FUND CASH BALANCES | 269,255.13 | 3,911.17 | 114,290.47 | 20,858.27 | 408,315.04 | ||||||
| Municipal funds are deposited or invested with the following depositories: | |||||||||||
| First Western Bank | 391,394.38 | ||||||||||
| SD Public FIT | 16,920.66 | ||||||||||
| 408,315.04 | |||||||||||
| Receipts (Source): | |||||||||||
| 311 Property Taxes | 162,109.79 | 162,109.79 | |||||||||
| 313 Sales Tax | 47,061.43 | 47,061.44 | 94,122.87 | ||||||||
| 320 Licenses and Permits | 8,328.00 | 8,328.00 | |||||||||
| 331 Federal Grants | 0.00 | 0.00 | |||||||||
| 335.1 Bank Franchise Tax | 1,846.87 | 1,846.87 | |||||||||
| 335.3 Liquor Tax Reversion | 3,964.14 | 3,964.14 | |||||||||
| 335.4 Motor Vehicle Licenses (5%) | 5,895.78 | 5,895.78 | |||||||||
| 338.2 County Highway and Bridge | 0.00 | ||||||||||
| Reserve Tax (25%) | 12,900.11 | 12,900.11 | |||||||||
| 331-339 Other Intergovernmental | 0.00 | ||||||||||
| Revenue (339) | 0.00 | ||||||||||
| 341-349 Charges for Goods and | 0.00 | ||||||||||
| Services (341) | 65,545.48 | 65,545.48 | |||||||||
| 351-359 Fines and Forfeits (351) | 736.10 | 736.10 | |||||||||
| 361 Investment Earnings | 698.13 | 5.08 | 703.21 | ||||||||
| 362 Rentals | 9,355.70 | 9,355.70 | |||||||||
| 363-369 Other Revenues (369) | 7,764.20 | 7,764.20 | |||||||||
| Enterprise Funds | |||||||||||
| 380 Enterprise Operating Revenue | 151,613.78 | 51,221.37 | 202,835.15 | ||||||||
| Total Receipts | 326,205.73 | 47,061.44 | 151,618.86 | 51,221.37 | 576,107.40 | ||||||
| Disbursements (Function): | |||||||||||
| 411-419 General Government (414) | 84,283.55 | 84,283.55 | |||||||||
| 421 Police | 41,423.00 | 41,423.00 | |||||||||
| 423-429 AmbulancePubicsafety (429) | 299.92 | 299.92 | |||||||||
| 431 Highways and Streets (includes | 0.00 | ||||||||||
| snow removal & street lights) | 58,716.92 | 39,416.14 | 98,133.06 | ||||||||
| 432 Sanitation (includes garbage | |||||||||||
| & rubble sites) | 135,477.20 | 135,477.20 | |||||||||
| 451-459 Culture-Recreation (451) | 28,588.16 | 28,588.16 | |||||||||
| Enterprise Funds | |||||||||||
| 410 Personal Services | 39908.78 | 43809.87 | 83,718.65 | ||||||||
| 420 Other Expenses | 43249.57 | 7204.48 | 50,454.05 | ||||||||
| 426 Supplies and Materials | 12395.44 | 1123.62 | 13,519.06 | ||||||||
| Total Disbursements | 348788.75 | 39416.14 | 95553.79 | 52137.97 | 535896.65 | ||||||
| 39101 Transfers In | 13297.51 | 14.60 | 13,312.11 | ||||||||
| 51100 Transfers Out | (4000.00) | (9312.11) | (13,312.11) | ||||||||
| 391.2 Borrowed Money-$87886.57 | |||||||||||
| Subtotal of Receipts, Disbursements | |||||||||||
| and Transfers | (9285.51) | 3645.30 | 46752.96 | (902.00) | 40210.75 | ||||||
| January 1, 2013 | 278540.62 | 265.87 | 67537.51 | 21760.27 | 368,104.27 | ||||||
| Restated Fund Cash Balance, | |||||||||||
| January 1, 2013 | 278540.62 | 265.87 | 67537.51 | 21760.27 | 368,104.27 | ||||||
| FUND CASH BALANCE, | |||||||||||
| December 31, 2013 | 269255.11 | 3911.17 | 114290.47 | 20858.27 | 408,315.02 | ||||||