New Underwood, South Dakota

......a good place to be!

Minutes March 17, 2010

                          MINUTES OF THE



A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on March 17, 2010.  Present were: Mayor Benita R. White, Councilmember’s: Jackie Dahlquist, Michael Green, John Torrey, and Jack Trullinger.   Also present: Dir. Public Works Greg Hall, Finance Officer Meri Jo Anderson, Cris Allen, Dianne Trullinger, and Joe Whitney. 



Moved by Green second by Dahlquist to approve the agenda.  Aye: all. Motion




Moved by Torrey second by Trullinger to approve the March 3, 2010 minutes as presented.  Aye: all.  Motion carried.  Moved by Torrey second by Green to approve the corrected March 15, 2010 Equalization minutes.  Aye: all.  Motion carried.



The Dir. of Public Works presented his written report.  The staff has been working on changes to bid package with CETEC, aligned antenna communications for wells, picked up scaffolding, graveling, CC sound system & flooring, garbage, paint & supplies, and supervising radiological plant construction.

Mr. Hall also reported he had picked up the inflatable toys at surplus, the finance officer is checking on any liability problems with these items.

Mr. Hall will be going to Huron on Thursday to pick up at least 47 garbage totes, that the City has been trying to purchase for over one year. The monies for this purchase are in the budget.

A brochure on EZ street cold mix for street patching was presented to the Council.  The Mayor had contacted the company out of Casper about pricing and delivery.  The Dir. of Public Works has ordered a truck and pup of the mix which amounts to about 35 ton.  This application can be applied in cold weather as long as it is above 17 degrees.



The Dir. of Public Works reported Mike Holloway has resigned.  The Mayor, after meeting with Council Pres. Green and city staff feels it is best if we advertise for a new director of public works, since Mr. Hall is retiring at the end of the year and not fill the maintenance person position at this time.  Mr. Hall will then have time to train the new employee and the new person will hire the next maintenance person.  The Council agreed we should get moving on this and the advertisement should go in papers across SD and in the Municipal League magazine.



The application for the state water plan for the secondary line has been sent to DENR. 



The Mayor and Dir. of Public Works showed the Council samples of the floating tile they had from one company that is recycled PVC that has a 25 year warranty.  The cost to do the floor in the main room is $11,000.00 to $14,000.00.  The Mayor and city staff will continue to look at other options.


Supplemental budget ordinance number 10-01 received its first reading.  This ordinance puts the radiological treatment plant into the 2010 budget, since it was budgeted for in 2009, and will not be completed until 2010.  Motion by Trullinger second by Dahlquist to approve the first reading of ordinance number 10-01.  Aye: all.  Motion carried.



The following resolution was introduced:




BE IT RESOLVED by the New Underwood City Council that the following property be declared surplus to be transferred to another political subdivision as per SDCL 6-5-1:


1977 SewKng Sewer Jetter  Serial  #03262 & Title # Y65845


Dated March 17, 2010


(Seal)                                                                                Benita R. White, Mayor


Meri Jo Anderson, Finance Officer


Moved by Trullinger second by Torrey to accept resolution number 10-02.  Roll call vote.  Aye:  Dahlquist, Green, Torrey, and Trullinger.  Nay: none.  Motion carried.



BP#10-02; Travis Madsen; 702 S. “A” Ave; Grain Bin

BP#10-03; Travis Madsen; 701 S. “A” Ave; enlarge drive thru doors

BP#10-04; NU Booster Club; Tiger sign (south of Steve’s)

Motion by Torrey second by Green to approve permits 02 & 03.  Aye: all.  Motion carried.  The Council agreed that permit 04 was not needed, since the sign already exists as Ron’s Propane and is just being replaced by a tiger sign.


Other items discussed:

1.      Winter Speaker Mar. 31 & April 1 – David Owens.  The Council will e-mail the Finance Officer on which session they plan on attending.

2.      Bid Opening & award on the pipe materials will be March 23 at 3:00 p.m. in City Hall.  Notices have been posted.  The NFS coating was deleted from the second bid package in the hopes that it will help to lower bids.  

3.      Clean Up Week-end – April 24th and 25th. Alternate week-end May 1 & 2.

4.      The radiological treatment plant is proceeding as planned.

5.      A citizen requested the Council consider giving a price break on water, sewer, and garbage if they pay for one year in advance.  The majority of the Council did not agree with this concept.


Being no further business the Mayor adjourned the meeting at 6:45 p.m.




(Seal)  Meri Jo Anderson, Finance Officer