Minutes September 7. 2011
MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held at 6:05 p.m. in the Community Center on September 7, 2011. Present were: Mayor Jack Trullinger, Council member’s: Rikka Buchtel, Laurie Holloway, John Torrey, and Joe Whitney. Also present: Finance Officer Meri Jo Anderson, Dir. Of Public Works John Bale, Deputy McPherson, Sgt. Weber, Cris Allen, Mike Holloway, Dena Whitney, Dianne Trullinger, Ralph Matz, Mary Ann Price, Jesse Bale, Janelle Finch, and Jon & Irene Madsen. The meeting was called to order by Mayor Trullinger.
AGENDA
Moved by Buchtel second by Whitney to approve the amended agenda. Aye: all. Motion carried.
MINUTES
Motion by Torrey second by Buchtel to approve the August 17, 2011 minutes as presented. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The financial reports, bill-list and vouchers were presented. Motion by Buchtel second by Whitney to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
August bills payable September 7, 2011
GENERAL FUND
Salaries - Council – 1409.58; Swim Pool – 3005.43; Finance Officer – 2709.72; Public Works – 4958.59; Merchant Bank (visa charges) – 31.89; First Interstate Bank (checks) – 174.50; West River International ( GT) – 2219.70; SDML (conference/council handbooks) – 500.00; Elan (cameras, supplies, numbers, parts, string) – 848.00; Sam’s Club (concession) – 507.74; Wellmark – 1362.48; IRS – EFTPS (Aug) – 2619.46; McWrench (tires for autocar & acetolene) – 1934.16; SD Retirement (aug) – 880.14; WREA (Service) – 1489.88; Golden West (Service) – 325.86; RC Landfill (dump fees) – 2444.96; SD State Treasurer ( Sales Tax) – 259.28; Steve’s (fuel) – 695.82; NU Post (publishing) – 121.19; Penn. Co. Highway (fuel) – 275.01; Pool & Spa Center (chemicals SP) – 142.21; Kristi Lemke (clean CC) – 110.00; AT & T (service) – 123.31; Ace Hardware (shop oil) – 81.38; Great Western Tire (tires, tubes) – 715.14; Mid Continent Testing (water test SP) – 51.00; Browns Engine Repair (mower parts) – 91.06; Dakota Business Center (office) – 106.45; Johnson Machine (supplies) – 108.26; Interstate Battery (batteries) – 447.36; Summit Signs (bridge reflectors) – 288.00; Sec. of State (notary renewal) – 30.00; BH Ins. Agency (notary bond) – 60.00. TOTAL: $30953.06.
SPECIAL REVENUE FUND
Steve’s (fuel) – 258.42; Pete Lien & Sons (chips) – 1057.68; Hills Material (oil) – 8466.66; SJ Madsen Trucking (hauling) – 321.00; Mark Phillips (hauling) – 494.28; Carquest (distributor parts) – 77.30. TOTAL: $10675.34
WATER FUND
Elan (chemicals) – 29.45; ; WREA (Service) – 793.47; WRT (monthly radium removal charge) – 1912.50; Little Print Shop (water books) – 194.10; Omni Site (alarm) – 23.00; Hawkins (chemicals) – 1437.62; Liquid Engineering (clean storage tank) – 2724.40. TOTAL: $7114.54
SEWER FUND
WREA (service) – 86.31; Omni-Site, Inc. (alarm) – 23.00; JD Precast (rings) – 100.00; Commercial Maintenance Chemical (degreaser) – 131.16; HD Waterworks (lid hook grease) – 55.56. TOTAL: $396.03
PUBLIC WORKS
Mr. Bale reported on chip sealing, bridge reflectors, shutting down pool, hydrant kit replacement. They will be flushing hydrants in next two weeks and oiling them.
LAW ENFORCEMENT
Deputy McPherson presented his written monthly report. He also noted that DARE will start in January; Tri County Program will be May 7; Hunter safety course will be September 29 & 30.
2012 BUDGET ORDINANCE
Budget Ordinance Number 11-07 received its first reading. Motion by Buchtel second by Whitney to approve the first reading of Ordinance Number 11-07. Roll call vote. Aye: Buchtel, Holloway, and Whitney. Nay: Torrey. Motion carried.
AMENDMENT TO ALCOLHOL BEVERAGE ORDINANCE
Amending Alcohol Beverage Ordinance to include a special events license form and removing the requirement to appear in person before the Council for a spiking permit received its first reading. Motion by Torrey second by Whitney to approve the first reading of Ordinance Number 11-08. Aye: all. Motion carried.
WATER STORAGE TANK
The council received the written inspection report on the water storage tank from Liquid Engineering. It was reported that it is in good shape. They would like a signed contract to do our storage tank cleanings and inspections twice in seven years at this same price. The Council will consider it when we get the contract.
RESOLUTION Number 11-04
Resolution Number 11-04 was introduced.
RESOLUTION NUMBER 11-04
CITY of NEW UNDERWOOD
AUTHORIZING RESOLUTION
STATE WATER PLAN
Water Distribution System Improvement Project
WHEREAS, the City of New Underwood has identified the need for water system upgrades to improve drinking water distribution, fire flow capacity and to ensure that adequate water resources are maintained for the community. This project will involve running an additional pipeline from well #2 to 161st Ave.
WHEREAS, the City of New Underwood proposes to apply for State grants and Drinking Water State Revolving Loan Funds; and,
WHEREAS, the City of New Underwood is eligible for State assistance for the proposed projects; and,
WHEREAS, the City of New Underwood is currently on the State Water Plan for this project and needs to reapply, in order to request State funds;
NOW THEREFORE BE IT RESOLVED that the City of New Underwood duly authorizes the submission of the application for this project; and,
BE IT FURTHER RESOLVED that the City of New Underwood hereby designates the Mayor and/or Finance Officer to act as signatory in connection with the State Water Plan application including all documentation and to provide such additional information as may be required by the State of South Dakota
Dated this 7th day of September, 2011.
(Seal)
Jack W. Trullinger, Mayor
Meri Jo Anderson, Finance Officer
Motion by Whitney second by Buchtel to approve Resolution Number 11-04. Roll call vote. Aye: Buchtel, Holloway, Torrey, and Whitney. Nay: none. Motion carried.
RESOLUTION NUMBER 11-05
Resolution Number 11-05 was introduced.
RESOLUTION NUMBER 11-05
Monitoring Well
WHEREAS, Canadian Pacific/DME railroad requests putting a monitoring well on the south side of East Elm Street (directly south of alley between “A” Avenue and the flood ditch) in City right of way to monitor ground water,
NOW THEREFORE BE IT RESOLVED that the Common Council for the City of New Underwood authorizes Canadian Pacific/DME railroad to place this monitoring well in public right of way on the south side of East Elm Street directly south of alley between “A” Avenue and the flood ditch, and to keep the City informed of any possible contaminants.
Dated this 7th day of September, 2011.
(Seal) Jack W. Trullinger, Mayor
Meri Jo Anderson, Finance Officer
Motion by Torrey second by Buchtel to approve Resolution Number 11-05. Roll call vote. Aye: Buchtel, Holloway, Torrey, and Whitney. Nay: none. Motion carried.
RESOLUTION NUMBER 11-06
Resolution Number 11-06 was introduced. This plat encompasses 61.95 acres north of 1416.
RESOLUTION NUMBER 11-06
WHEREAS a plat of Block A of Matz Subdivision and Dedicated Right-of-way located in the S ½ SW ¼ of Section 30, Township 2 North, Range 11 East of the Black Hills Meridian, New Underwood, Pennington County, South Dakota, was submitted for the purpose of examination and approval by the governing body, and
WHEREAS it appears that said plat conforms with the system of streets and alleys of the existing plat of said City and additions thereto, and that all municipal taxes and special assessments have been fully paid and that the plat of said lots had been executed according to law, and
NOW THEREFORE BE IT RESOLVED that the plat of Block A of Matz Subdivision and Dedicated Right-of-way located in the S ½ SW ¼ of Section 30, Township 2 North, Range 11 East of the Black Hills Meridian, New Underwood, Pennington County, South Dakota, be and the same is hereby approved and the Finance Officer of New Underwood is hereby authorized to endorse on such plat a copy of the resolution and certify as to its correctness.
Dated this 7th day of September, 2011
Jack W. Trullinger, Mayor
(seal)
Meri Jo Anderson, Finance Officer
After discussion it was moved by Buchtel second by Torrey to approve Resolution Number 11-06. Roll call vote. Aye: Buchtel, Holloway, Torrey, and Whitney. Nay: none. Motion carried.
ANNEXATION AND RESOLUTION NUMBER 11-07
A petition for annexation was received on the house and 3 acres of the Esther Matz property (Lot 1 Matz Subdivision, Sec. 30 T2N R11E, BHM, Pennington County, SD). Motion by Whitney second by Buchtel to authorize the mayor’s signature on this petition of annexation. Aye: Buchtel, Holloway, Torrey, and Whitney. Nay: none. Motion carried.
Resolution Number 11-07 received its first reading.
RESOLUTION NUMBER 11-07
WHEREAS as an incorporated municipality, the City of New Underwood, may expand its borders by resolution of the governing body as applied in SDCL 9-4-1, and
WHEREAS the owners of a parcel of land contiguous to the City of New Underwood described as Lot 1 Matz Subdivision, Section 30, T2N, R11E, BHM, Pennington County, South Dakota, have requested the above mentioned parcel of land be annexed to the corporate limits of New Underwood, and
NOW THEREFORE BE IT RESOLVED that the Council of the City of New Underwood, Pennington County, South Dakota having received and duly approved a petition for annexation from Esther L. Matz Executor, owners, do hereby formally approve the annexation of Lot 1 Matz Subdivision, Section 30, T2N, R11E, BHM, Pennington County, South Dakota.
BE IT FURTHER RESOLVED that the New Underwood City Council having acted in compliance with SDCL 9-4-1 does hereby instruct the Finance Officer to file copies of this resolution with the Pennington County Auditor and the Register of Deeds and Pennington County Planning and Zoning Commission for their information, records, and comments.
By order of the New Underwood City Council
Dated September 7, 2011
(seal)
Meri Jo Anderson, Finance Officer Jack W. Trullinger, Mayor
Motion by Whitney second by Buchtel to approve Resolution Number 11-07. Roll call vote. Aye: Buchtel, Holloway, and Whitney. Nay: Torrey. Motion carried.
Other items discussed:
- Municipal League conference in Sioux Falls October 4-7. City Council meeting date changed to October 12.
- Skirting reminder.
- Pool closed early due to cooler temperatures.
- Bid Notice on ground storage tank.
Being no further business Mayor Trullinger adjourned the meeting at 6:45 p.m.
(Seal) Meri Jo Anderson, Finance Officer