Minutes October 2, 2019
MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on October 2, 2019. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham, and Kathy Trullinger. Absent: Karin Shoemaker. Also present: Public Works Director Tim Hall, Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Deputy Jeff Jones, Isaac Malsom and Jim Christensen. The meeting was called to order by Mayor Trullinger with the Pledge of Allegiance following.
AGENDA
Motion by Graham second by K. Trullinger to approve the agenda with the addition of consideration of platting of property within the 3 mile jurisdiction and billing software information and quote. Aye: all. Motion carried.
MINUTES
Moved by K. Trullinger second by Graham to approve the September 18, 2019 minutes as presented. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The financial reports, bill-list and savings sheets were presented. Moved by K. Trullinger second by Gossard to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
August bills payable September 4, 2019
GENERAL FUND
First Data (fees) – 55.51; Salaries – Mayor – 361.75; Finance Office –3093.18; Public Works –5578.52; Cleaner – 58.85; Lifeguards – 1628.91 SDRS (retirement plan) – 974.46; EFTPS-IRS ( SS-FWT) – 4611.54; HPSD – 1650.09; Aflac (ins.) – 114.66; City of Rapid City (Aug. & Sept. Dump fees) – 1914.55; Golden West (phone svc.) – 295.83; WREA (Service) – 1872.72; SD State Treasurer (Sales Tax) – 382.30; Pennington County Courant (publishing) – 214.21; Meri Jo Anderson (consulting fee) –828.00; Menards (shop) –303.18; Mastercard (office & SP supplies) – 242.29; Pool and Spa Center (pool chemicals) – 752.14; Ramkota (DC workshop) – 102.00; SDML (election workshop) – 50.00; SDML (Annual Conference) – 400.00 First Interstate Bank (safety deposit box rental) – 25.00; Midcontinent (water test at pool) – 18.00; Kieffer (Aug. & Sept. roll off) – 620.00; BJ’s (oil) - 8.31; Carquest (seal trans. fluid) – 107.00; Godfrey Brake (credit) – (-.10) TOTAL: $ 26282.90
SPECIAL REVENUE FUND
Fastenal (voided check) – (-7.00) TOTAL: (-7.00)
WATER FUND
WREA (Service) – 854.53; WRT (radium removal fee) – 2237.63; Mastercard (PW supplies) – 246.70 Hawkins, Inc. (water treatment chemicals) – 1240.95; Omni Site (alarm) – 25.00 TOTAL: $4604.81
SEWER FUND
WREA (service) – 147.18; Omni-Site, Inc. (alarm) – 25.00; Mastercard (supplies) – 147.18; Cameron Clary (refund) – 21.50 TOTAL: $508.62
METER DEPOSIT FUND
Cameron Clary (deposit refund) – 50.00 TOTAL: $50.00
.
ASYST BILLING SOFTWARE
The billing software that has been researched is very similar to what is currently used and will help the billing process and data entry go much smoother. There is an option to have residents sign up for an email alert letting them know that their bill is ready to be viewed so they can pay it without having to receive a paper bill which would also help the process be more streamlined. After consideration it was moved by Graham seconded by Gossard to approve the purchase of this software. Aye: all. Motion carried.
PUBLIC WORKS
The pool has been drained below the skimmers and the solar panels were drained. There was a buildup of leaves in the skimmers but he believes Melanie Tish was able to clean that out successfully.
They are installing more of the new automatic read water meters.
LAW ENFORCEMENT
Deputy Jones said Sergeant Harkins apologizes for not being able to attend the meeting as he was called out to help with a search. He presented the written monthly report. He added that with the snow coming sometime soon, people will need to be aware that if they are parked on the street or in the right of way they are responsible if someone was to slide off the road and impact the vehicle. The plows need that room to clear the roads.
MAYOR
Mike Siegel is working part time in the office while he is recovering.from surgery. Claims Associates is paying for any time that he is not able to work.
200 EAST PINE ST.
The owner of the property at 200 East Pine St. is planning on replatting the land and he described his plans to the Council. After some discussion it was stated that the Council would consider approving a plat as long as it meets all requirements of the Ordinances.
BUILDING PERMITS
It was moved by K. Trullinger and seconded by Gossard to table discussion of Building Permit #19-23 as it has not been received yet. Aye: all. Motion carried.
It was moved by Gossard seconded by K. Trullinger to approve BP #19-24 as written permission from the property owner has been received. Aye: all. Motion carried.
WATER AVAILABILITY
Madsen Farms would like to have water availability at 22723 161st Ave. It was moved by Graham seconded by Gossard to approve the availability pending payment of the fee and receiving the completed and signed paperwork. Aye: all. Motion carried.
SPECIAL LICENSE
It was moved by Graham seconded by K. Trullinger to approve Special License #19-18 for the Corner Bar for a dance on November 15, 2019 at the Community Center. Aye: all. Motion carried.
3 MILE JURISDICTION
As the Subdivision Ordinance requires replatting of land if it is broken into smaller parcels so that any future property has access to it, it was moved by Gossard seconded by Graham to require replatting of any land within the 3 mile jurisdiction. Aye: all. Motion carried.
OTHER ITEMS DISCUSSED:
Samantha Jo Hall has had her baby so help is needed cleaning the Community Center until she recovers enough to take it back over.
The Finance Officer and Finance Director will be in Aberdeen at the SDML Annual Conference Sept. 8-11, 2019.
Being no further business Mayor Trullinger adjourned the meeting at 6:49 p.m.
(Seal)
Kristi Pritzkau, Finance Officer
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on October 2, 2019. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham, and Kathy Trullinger. Absent: Karin Shoemaker. Also present: Public Works Director Tim Hall, Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Deputy Jeff Jones, Isaac Malsom and Jim Christensen. The meeting was called to order by Mayor Trullinger with the Pledge of Allegiance following.
AGENDA
Motion by Graham second by K. Trullinger to approve the agenda with the addition of consideration of platting of property within the 3 mile jurisdiction and billing software information and quote. Aye: all. Motion carried.
MINUTES
Moved by K. Trullinger second by Graham to approve the September 18, 2019 minutes as presented. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The financial reports, bill-list and savings sheets were presented. Moved by K. Trullinger second by Gossard to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
August bills payable September 4, 2019
GENERAL FUND
First Data (fees) – 55.51; Salaries – Mayor – 361.75; Finance Office –3093.18; Public Works –5578.52; Cleaner – 58.85; Lifeguards – 1628.91 SDRS (retirement plan) – 974.46; EFTPS-IRS ( SS-FWT) – 4611.54; HPSD – 1650.09; Aflac (ins.) – 114.66; City of Rapid City (Aug. & Sept. Dump fees) – 1914.55; Golden West (phone svc.) – 295.83; WREA (Service) – 1872.72; SD State Treasurer (Sales Tax) – 382.30; Pennington County Courant (publishing) – 214.21; Meri Jo Anderson (consulting fee) –828.00; Menards (shop) –303.18; Mastercard (office & SP supplies) – 242.29; Pool and Spa Center (pool chemicals) – 752.14; Ramkota (DC workshop) – 102.00; SDML (election workshop) – 50.00; SDML (Annual Conference) – 400.00 First Interstate Bank (safety deposit box rental) – 25.00; Midcontinent (water test at pool) – 18.00; Kieffer (Aug. & Sept. roll off) – 620.00; BJ’s (oil) - 8.31; Carquest (seal trans. fluid) – 107.00; Godfrey Brake (credit) – (-.10) TOTAL: $ 26282.90
SPECIAL REVENUE FUND
Fastenal (voided check) – (-7.00) TOTAL: (-7.00)
WATER FUND
WREA (Service) – 854.53; WRT (radium removal fee) – 2237.63; Mastercard (PW supplies) – 246.70 Hawkins, Inc. (water treatment chemicals) – 1240.95; Omni Site (alarm) – 25.00 TOTAL: $4604.81
SEWER FUND
WREA (service) – 147.18; Omni-Site, Inc. (alarm) – 25.00; Mastercard (supplies) – 147.18; Cameron Clary (refund) – 21.50 TOTAL: $508.62
METER DEPOSIT FUND
Cameron Clary (deposit refund) – 50.00 TOTAL: $50.00
.
ASYST BILLING SOFTWARE
The billing software that has been researched is very similar to what is currently used and will help the billing process and data entry go much smoother. There is an option to have residents sign up for an email alert letting them know that their bill is ready to be viewed so they can pay it without having to receive a paper bill which would also help the process be more streamlined. After consideration it was moved by Graham seconded by Gossard to approve the purchase of this software. Aye: all. Motion carried.
PUBLIC WORKS
The pool has been drained below the skimmers and the solar panels were drained. There was a buildup of leaves in the skimmers but he believes Melanie Tish was able to clean that out successfully.
They are installing more of the new automatic read water meters.
LAW ENFORCEMENT
Deputy Jones said Sergeant Harkins apologizes for not being able to attend the meeting as he was called out to help with a search. He presented the written monthly report. He added that with the snow coming sometime soon, people will need to be aware that if they are parked on the street or in the right of way they are responsible if someone was to slide off the road and impact the vehicle. The plows need that room to clear the roads.
MAYOR
Mike Siegel is working part time in the office while he is recovering.from surgery. Claims Associates is paying for any time that he is not able to work.
200 EAST PINE ST.
The owner of the property at 200 East Pine St. is planning on replatting the land and he described his plans to the Council. After some discussion it was stated that the Council would consider approving a plat as long as it meets all requirements of the Ordinances.
BUILDING PERMITS
It was moved by K. Trullinger and seconded by Gossard to table discussion of Building Permit #19-23 as it has not been received yet. Aye: all. Motion carried.
It was moved by Gossard seconded by K. Trullinger to approve BP #19-24 as written permission from the property owner has been received. Aye: all. Motion carried.
WATER AVAILABILITY
Madsen Farms would like to have water availability at 22723 161st Ave. It was moved by Graham seconded by Gossard to approve the availability pending payment of the fee and receiving the completed and signed paperwork. Aye: all. Motion carried.
SPECIAL LICENSE
It was moved by Graham seconded by K. Trullinger to approve Special License #19-18 for the Corner Bar for a dance on November 15, 2019 at the Community Center. Aye: all. Motion carried.
3 MILE JURISDICTION
As the Subdivision Ordinance requires replatting of land if it is broken into smaller parcels so that any future property has access to it, it was moved by Gossard seconded by Graham to require replatting of any land within the 3 mile jurisdiction. Aye: all. Motion carried.
OTHER ITEMS DISCUSSED:
Samantha Jo Hall has had her baby so help is needed cleaning the Community Center until she recovers enough to take it back over.
The Finance Officer and Finance Director will be in Aberdeen at the SDML Annual Conference Sept. 8-11, 2019.
Being no further business Mayor Trullinger adjourned the meeting at 6:49 p.m.
(Seal)
Kristi Pritzkau, Finance Officer