Minutes July 11, 2018
MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on July 11, 2018. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham, and Kathy Trullinger, absent Karin Shoemaker. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Deputy Jones, Sgt. Harkins, Tim Hall, Dir. of Public Works, Melanie Tish, Kevin Tish, Shari Sandal, Monte Sandal, Serena Rice, Dale Puckett, Trevor Puckett and Dawn Nelson. The meeting was called to order by Mayor Trullinger.
AGENDA
Motion by K. Trullinger second by Gossard to approve the agenda. Aye: all. Motion carried.
MINUTES
Motion by Gossard second by K. Trullinger to approve the June 20, 2018 minutes with the following correction to Ordinance 18-03; First reading: June 13, 2018 Second reading: June 20, 2018 Publish date: June 28, 2018 Effective date: July 18, 2018; Jack Trullinger, Mayor; Kristi Pritzkau, Finance Officer. Aye: all. Motion carried.
TRANSFER
Motion by Graham second by K. Trullinger to transfer $6,000.00 from General Fund to Sewer Fund to cover monies needed to pay expenditures. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The financial reports, bill-list, monthly revenue, savings sheets and vouchers were presented. Motion by Gossard second by Graham to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
June bills payable July 11, 2018
GENERAL FUND
First Data (visa charges) –39.07; Sam’s Club (concessions, member fees) -1347.55 ; Salaries – Mayor – 361.75; Council – 692.62; Cleaner – 49.87; Pool – 4895.87; Meri Jo Anderson (financial consulting) –1265.00; SDML (budget wkshp) – 100.00; IRS- EFTPS (SS & FWT) – 1726.21; WREA (Service) –1891.74; Golden West Telephone (June service) –294.55; NU Post (publishing) –186.87; City of Rapid City (June dump fees) –2113.97; SD State Treasurer (June Sales Tax) – 295.90; MasterCard (pool supplies, rooms for HR/FO school) –1105.92; Titan Machinery (alternator) – 320.00; Melanie Tish (reimburse) – 61.68; Bangs McCullen Law Firm (legal fee) – 230.00; Menards (hook) –11.90; BJ’s (garbage bags, mtg. supplies) – 29.84; Sam’s Club (concessions, fundraiser items) – 877.80; Pool and Spa Center (signs, pool supplies) – 404.40; Kieffer Sanitation (roll off dumpster) – 160.00; Black Hills Chemicals (paper towels, disinfectant) – 84.85; Coca-Cola (soda) – 28.00; Racicky Plumbing (concrete) – 18.63; DENR (water fee) – 220.00 TOTAL: $18813.99
SPECIAL REVENUE FUND
Brown’s Engine Repair (roller engine) –737.00 TOTAL: $737.00
WATER FUND
WREA (Service) – 854.84; WRT (radium removal fee) – 2199.38; Omni Site (alarm) – 25.00; Hawkins (chemical) – 547.95; US Bank (SRF Loan) – 1693.16 TOTAL: $5320.33
SEWER FUND
Salaries: Finance Office –1550.97; Public Works – 2283.15; Aflac (ins.) –114.66; SDRS (retirement plan) – 763.20; IRS-EFTPS (SS & FWT) –2228.48; HPSD –1100.06; WREA (service) –124.86; Omni-Site, Inc. (alarm) – 25.00 TOTAL: $8190.38
PUBLIC WORKS
Jacob Berry has been hired for the second PW position and Jace Huether has been hired as a summer helper.
A new motor was installed in the roller and they have started to patch some east and west streets using the EZ Street. They may not have time to do driveways this year.
POOL MANAGER
The Sami Jo Pool fundraiser so far has raised $5415.77, not including $1500.00 pending from Golden West Telecommunications. We are still waiting for a quote for the cost of installation of the solar heat unit.
Jr Lifeguard/basic CPR course is going well with 8 kids participating.
Swim lesson morning sessions will be July 16-20 and July 30-Aug. 3. Evening sessions will be July 23-27.
After school starts for the year there will be 2 lifeguards willing to work on the weekends at the pool. Melanie Tish will check with them if they would be available to work on Labor Day also.
There will be a late swim/movie night in the park on July 16 thanks to Jeff Jones supplying the movie, screen and sound. Also, thank you to the Hall for donating the popcorn and machine again.
SAMI JO POOL
Children under the age of 10 will need to have someone 14 years of age or older to accompany them at the pool to watch over them for liability reasons.
For all rentals of the pool there will need to be 2 lifeguards on duty.
Maximum occupancy inside the pool is set at 70 people according to research findings.
The pool is available to rent on Sundays at the discretion of the Pool Manager.
LAW ENFORCEMENT
Deputy Jones presented the written monthly report and stated there have been 3 arrests here in town. Two of the stops were traffic related that resulted in arrest for controlled substance and the other was a warrant arrest.
MAYOR
A letter was sent to a resident about mowing their yard, another letter was sent to a resident about yard upkeep and skirting.
The owner of the property at 513 S. A Ave. is planning to demolish the building by July 31, 2018.
DRIVE UP COFFEE SHOP
Dawn Nelson proposed having a mobile coffee shop with a commercial kitchen at a permanent rented location north of the interstate on commercial property by August 1, 2018. She says she has a South Dakota state sales tax license number and is Servsafe certified. West River Electric will be installing a meter at the location proposed and she stated the unit has its own water and she will only move it to take it home to clean it. Much discussion ensued about whether this should be considered as a transient merchant license candidate according to the City Ordinance, whether to consider these issues on a case by case basis or to rewrite the Ordinance to include definitive requirements. Motion by Gossard second by K. Trullinger to table this until the next meeting. Aye: all. Motion carried.
SPECIAL LICENSE
Special license #18-05; Serena Rice; Rodeo Grounds Barrel Racing; July 16-30, 2018. Motion by Gossard second by K. Trullinger to approve this license. Aye: all. Motion carried.
Special license #18-06; Moe’s Bar and Grill requested closing the street on A Ave. from Oak to Pine and open container for 4-H Rodeo Street dance July 28, 2018, 3 p.m. to midnight. There is to be access for emergency vehicles and residents who live in this area and wrist bands will be used. Motion by Graham second by Gossard to approve this license. Aye: all. Motion carried.
WATER AVAILABILITY
The water line at 111 N. C Ave. has been disconnected from the City water system on July 5, 2018 and the residents of the address were mailed a letter stating that it would be a criminal charge if they tampered with the municipal water system.
DESIGNATED NEWSPAPER
Designate Legal Newspaper – Pennington County Courant. Moved by K. Trullinger second by Gossard to approve the Mayor’s recommendation of the Pennington County Courant. Aye: all. Motion carried.
BUILDING PERMIT
BP#18-18; Rhonda Torrey; deck; 512 E. Ash St. Motion by K. Trullinger second by Graham to allow this permit as it meets all setbacks. Aye: all. Motion carried.
OTHER ITEMS DISCUSSED:
A link to Youth and Family Services Head Start Program is now located on the newunderwood.com website.
Mosquito spraying will commence when the weather will allow it to be more effective. Public Works has put mosquito biscuits in the flood ditch to help control the population growth.
Mr. Puckett inquired as to who would be in charge of making a highway sign acknowledging the accomplishments of Chance Derner.
Being no further business Mayor Trullinger adjourned the meeting at 6:39 p.m.
(Seal) Kristi Pritzkau, Finance Officer
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on July 11, 2018. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham, and Kathy Trullinger, absent Karin Shoemaker. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Deputy Jones, Sgt. Harkins, Tim Hall, Dir. of Public Works, Melanie Tish, Kevin Tish, Shari Sandal, Monte Sandal, Serena Rice, Dale Puckett, Trevor Puckett and Dawn Nelson. The meeting was called to order by Mayor Trullinger.
AGENDA
Motion by K. Trullinger second by Gossard to approve the agenda. Aye: all. Motion carried.
MINUTES
Motion by Gossard second by K. Trullinger to approve the June 20, 2018 minutes with the following correction to Ordinance 18-03; First reading: June 13, 2018 Second reading: June 20, 2018 Publish date: June 28, 2018 Effective date: July 18, 2018; Jack Trullinger, Mayor; Kristi Pritzkau, Finance Officer. Aye: all. Motion carried.
TRANSFER
Motion by Graham second by K. Trullinger to transfer $6,000.00 from General Fund to Sewer Fund to cover monies needed to pay expenditures. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The financial reports, bill-list, monthly revenue, savings sheets and vouchers were presented. Motion by Gossard second by Graham to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
June bills payable July 11, 2018
GENERAL FUND
First Data (visa charges) –39.07; Sam’s Club (concessions, member fees) -1347.55 ; Salaries – Mayor – 361.75; Council – 692.62; Cleaner – 49.87; Pool – 4895.87; Meri Jo Anderson (financial consulting) –1265.00; SDML (budget wkshp) – 100.00; IRS- EFTPS (SS & FWT) – 1726.21; WREA (Service) –1891.74; Golden West Telephone (June service) –294.55; NU Post (publishing) –186.87; City of Rapid City (June dump fees) –2113.97; SD State Treasurer (June Sales Tax) – 295.90; MasterCard (pool supplies, rooms for HR/FO school) –1105.92; Titan Machinery (alternator) – 320.00; Melanie Tish (reimburse) – 61.68; Bangs McCullen Law Firm (legal fee) – 230.00; Menards (hook) –11.90; BJ’s (garbage bags, mtg. supplies) – 29.84; Sam’s Club (concessions, fundraiser items) – 877.80; Pool and Spa Center (signs, pool supplies) – 404.40; Kieffer Sanitation (roll off dumpster) – 160.00; Black Hills Chemicals (paper towels, disinfectant) – 84.85; Coca-Cola (soda) – 28.00; Racicky Plumbing (concrete) – 18.63; DENR (water fee) – 220.00 TOTAL: $18813.99
SPECIAL REVENUE FUND
Brown’s Engine Repair (roller engine) –737.00 TOTAL: $737.00
WATER FUND
WREA (Service) – 854.84; WRT (radium removal fee) – 2199.38; Omni Site (alarm) – 25.00; Hawkins (chemical) – 547.95; US Bank (SRF Loan) – 1693.16 TOTAL: $5320.33
SEWER FUND
Salaries: Finance Office –1550.97; Public Works – 2283.15; Aflac (ins.) –114.66; SDRS (retirement plan) – 763.20; IRS-EFTPS (SS & FWT) –2228.48; HPSD –1100.06; WREA (service) –124.86; Omni-Site, Inc. (alarm) – 25.00 TOTAL: $8190.38
PUBLIC WORKS
Jacob Berry has been hired for the second PW position and Jace Huether has been hired as a summer helper.
A new motor was installed in the roller and they have started to patch some east and west streets using the EZ Street. They may not have time to do driveways this year.
POOL MANAGER
The Sami Jo Pool fundraiser so far has raised $5415.77, not including $1500.00 pending from Golden West Telecommunications. We are still waiting for a quote for the cost of installation of the solar heat unit.
Jr Lifeguard/basic CPR course is going well with 8 kids participating.
Swim lesson morning sessions will be July 16-20 and July 30-Aug. 3. Evening sessions will be July 23-27.
After school starts for the year there will be 2 lifeguards willing to work on the weekends at the pool. Melanie Tish will check with them if they would be available to work on Labor Day also.
There will be a late swim/movie night in the park on July 16 thanks to Jeff Jones supplying the movie, screen and sound. Also, thank you to the Hall for donating the popcorn and machine again.
SAMI JO POOL
Children under the age of 10 will need to have someone 14 years of age or older to accompany them at the pool to watch over them for liability reasons.
For all rentals of the pool there will need to be 2 lifeguards on duty.
Maximum occupancy inside the pool is set at 70 people according to research findings.
The pool is available to rent on Sundays at the discretion of the Pool Manager.
LAW ENFORCEMENT
Deputy Jones presented the written monthly report and stated there have been 3 arrests here in town. Two of the stops were traffic related that resulted in arrest for controlled substance and the other was a warrant arrest.
MAYOR
A letter was sent to a resident about mowing their yard, another letter was sent to a resident about yard upkeep and skirting.
The owner of the property at 513 S. A Ave. is planning to demolish the building by July 31, 2018.
DRIVE UP COFFEE SHOP
Dawn Nelson proposed having a mobile coffee shop with a commercial kitchen at a permanent rented location north of the interstate on commercial property by August 1, 2018. She says she has a South Dakota state sales tax license number and is Servsafe certified. West River Electric will be installing a meter at the location proposed and she stated the unit has its own water and she will only move it to take it home to clean it. Much discussion ensued about whether this should be considered as a transient merchant license candidate according to the City Ordinance, whether to consider these issues on a case by case basis or to rewrite the Ordinance to include definitive requirements. Motion by Gossard second by K. Trullinger to table this until the next meeting. Aye: all. Motion carried.
SPECIAL LICENSE
Special license #18-05; Serena Rice; Rodeo Grounds Barrel Racing; July 16-30, 2018. Motion by Gossard second by K. Trullinger to approve this license. Aye: all. Motion carried.
Special license #18-06; Moe’s Bar and Grill requested closing the street on A Ave. from Oak to Pine and open container for 4-H Rodeo Street dance July 28, 2018, 3 p.m. to midnight. There is to be access for emergency vehicles and residents who live in this area and wrist bands will be used. Motion by Graham second by Gossard to approve this license. Aye: all. Motion carried.
WATER AVAILABILITY
The water line at 111 N. C Ave. has been disconnected from the City water system on July 5, 2018 and the residents of the address were mailed a letter stating that it would be a criminal charge if they tampered with the municipal water system.
DESIGNATED NEWSPAPER
Designate Legal Newspaper – Pennington County Courant. Moved by K. Trullinger second by Gossard to approve the Mayor’s recommendation of the Pennington County Courant. Aye: all. Motion carried.
BUILDING PERMIT
BP#18-18; Rhonda Torrey; deck; 512 E. Ash St. Motion by K. Trullinger second by Graham to allow this permit as it meets all setbacks. Aye: all. Motion carried.
OTHER ITEMS DISCUSSED:
A link to Youth and Family Services Head Start Program is now located on the newunderwood.com website.
Mosquito spraying will commence when the weather will allow it to be more effective. Public Works has put mosquito biscuits in the flood ditch to help control the population growth.
Mr. Puckett inquired as to who would be in charge of making a highway sign acknowledging the accomplishments of Chance Derner.
Being no further business Mayor Trullinger adjourned the meeting at 6:39 p.m.
(Seal) Kristi Pritzkau, Finance Officer