New Underwood, South Dakota

......a good place to be!

Minutes January 2, 2013





A regular meeting of the New Underwood City Council was held at 7:30 p.m. in the Community Center on January 2, 2013.  Present were: Mayor Jack Trullinger, Council member’s: Rikka Buchtel, Laurie Holloway, and Joe Whitney. Absent: Sheila White. Also present: Finance Officer Meri Jo Anderson, Dir. of Public Works John Bale, Sgt Hislip, Col. Ocilka, Cris Allen,  Calin Whitney, Travis, Joseph, & Isiah Lasseter, Denny Erickson, Alex Kulesa, and Ron Racicky.  The meeting was called to order by Mayor Trullinger.



Motion by Buchtel second by Whitney to approve the amended agenda.  Aye: all. Motion carried.



The following bids were opened and presented on the backhoe:  Butler - (420F) 67,300.00 W/trade in, 89,300.00 W/O trade in; (416F) 60,800.00 W/trade in, 82,800.00 W/O trade in; (420E) 62,300.00 W/trade in, 84,300.00 W/O trade in. (The Butler bids were disqualified since they were over the $60,000.00 bid limit.) RDO - (310K) 53,669.00 W/trade in, 75,669.00 W/O trade in. Titan – (580 SN) 44,549.00 W/trade in, 76,549.00 W/O trade in. 

Motion by Buchtel second by Holloway to award the bid to the lowest bidder Titan with the trade in.  Roll call vote. Aye:  Buchtel, Holloway, and Whitney.  Nay: none.  Motion carried.



Moved by Buchtel second by Whitney to approve the December 19, 2012 minutes as presented.  Aye: all.  Motion carried. 


FINANCIAL REPORT & BILL LIST                                                                                   

The financial reports, bill-list and vouchers were presented.  Motion by Buchtel second by Whitney to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

December bills payable December 31, 2012

GENERAL FUND                                                                                                                

Salaries – Mayor– 371.75, Finance: 4006.29, Public Works: 4081.00, SP: 101.07; Merchant Bank (visa charges) – 59.35; Wellmark (ins) – 1303.71; IRS (SS & FWT) – 2218.30; SD Retirement – 1131.44; Kristi Lemke (cleaning) – 90.00;  Bev Taylor (CC clean & supplies) – 120.00; Cardmember Services (bubls, smart phones, minutes) – 789.88; WREA (Service) –1660.85;  Golden West  (Service) – 268.73; RC Landfill (dump fees) – 1977.09; Penn. Co. Highway (fuel)- 57.49; SD State Treasurer  (Sales Tax) – 243.15; McGas (fuel) – 341.00; Steve’s (fuel) – 187.17; NU Post (publishing) – 212.67; ATT (service) – 30.07; Dakota Business Center (office supplies) – 121.96; SD Fed. Prop. Agency (tools) – 107.00; Ace Hardware (CC) – 37.47; Dianne Trullinger (cleaning) – 164.00;  Johnson Machine (shop) – 2.14. TOTAL: $19582.51

WATER FUND                                                                                                                     

WREA (Service) –752.22; WRT (radium removal charge) – 1912.50; Omni Site (alarm) – 23.00;  Hawkins (chemicals) – 1419.45; HD Waterworks (parts) – 71.26.  TOTAL: $4178.43


WREA (service) – 57.93; Omni-Site, Inc. (alarm) – 23.00; DENR (wastewater fee) – 50.00; One Call (tickets) – 24.15; A-Tech Sewer (pump lft. Sta.) – 400.00.  TOTAL: $555.08.

January Bills payable January 2, 2013


Salaries – Council – 646.45; Gov Office (domain fee) – 90.00; BH Agency (Ins) – 8674.00; SD Public Assurance Alliance (Ins) – 6582.36. TOTAL: 15992.81


First Natl Trust (radium payment) – 1693.16.


SDWWA (registration fee) – 90.00



Mr. Bale reported on water shut offs, garbage truck repairs, and chains on the autocar. The Council requested that faded traffic signs be replaced.



Sgt. Hislip and Corp. Ocilka reported on patrols and hours around the New Underwood area.



Motion by Buchtel second by Holloway to combine the school and municipal election and hold the election on April 9th at the Community Center.  Aye: all.  Motion carried.

Motion by Buchtel second by Holloway to appoint the 2013 election board as follows:  Tara Richter, Jim McKee, and Kay McKee, with Jackie Dahlquist as an alternate.  Aye: all.  Motion carried.



SP#12-17; Dena Whitney; January 12.  Motion by Buchtel second by Holloway to approve this permit.  Aye: all.  Motion carried.

SP#13-01; Saddle Tramps; January 11.

SP#13-02; American Legion; February 3.  Moved by Whitney second by Buchtel to approve these permits.  Aye: all.  Motion carried.



The 2013 insurance quote for liability and property was received (the price has increased by about 800.00 from last year) in the amount of $17,935.00.  Motion by Buchtel second by Whitney to approve this insurance package through Black Hills Agency and issue the checks.  Aye: all.  Motion carried. 



Motion by Holloway second by Buchtel to go into executive session at 8:15 p.m. to discuss personnel matters as per SDCL 1-25-2#1.  Aye: all.  Motion carried.  The Mayor adjourned the executive session at 8:27 and regular session reconvened.





Other items discussed:

1. A resignation letter was received from Sheila White, too late to get on the agenda, so the Council will act on this resignation at the next meeting.

2. The SD Rural Water conference is January 8-10 in Pierre, no one from NU can attend.

3. PC Emergency Management is rewriting the siren repair agreement and it will be forwarded to the attorney.

4.  Starting the first meeting in February the meetings will go back to 6:00 p.m.

5.  Mayor will check on yield sign light.


Being no further business Mayor Trullinger adjourned the meeting at 8:30 p.m.


(Seal)  Meri Jo Anderson, Finance Officer