Minutes November 1, 2006

MINUTES OF THE

NEW UNDERWOOD CITY COUNCIL

A regular meeting of the New Underwood City Council was held on November 1, 2006 at 6:06 p.m. Present were: Mayor Benita White, Councilmembers: Jackie Dahlquist, Michael Green, Tyler Richter, and John Torrey. Also present: The Fin. Officer Meri Jo Anderson, Dir. of Public Works Greg Hall, Public Works staff: Rob Goodman and Mike Holloway, Officers Pryzmus & Weber, Janice Jensen, and Angel Goodman.

AGENDA

Moved by Dahlquist second by Green to approve the agenda. Aye: all. Motion carried.

MINUTES

Motion by Richter second by Dahlquist to approve the October 18, 2006 minutes as presented. Aye: all. Motion carried.

FINANCIAL REPORT & BILLIST

The Finance Officer presented the financial reports, bill-list and vouchers. Motion by Green second by Dahlquist to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.

October bills payable November 1, 2006

GENERAL FUND

Salaries – 3564.27; Sam’s Club (SP) – 132.18; McGas (CC,CH) – 424.65; First Western Bank (SS & FWT) – 987.10; SD Retirement – 520.06; State Treasurer (Sales Tax) – 184.41; WREA (service) – 838.29; Golden West (service) – 231.22; Rapid City Landfill (dump fees) – 2068.94; Dakota Care (ins) – 507.36; NU Post (Publishing) – 110.26; Steve's (fuel) – 381.54; ELAN (Shop, CC supplies) – 771.16; Penn. Co. Hwy. (fuel) – 248.17; Janice Jensen (CC) – 96.00; Bev Taylor (CC) – 80.00; Arneson Auction (steel & shelving) – 28.50; Penn. Co. Sheriff (4^th qtr) – 8538.75; SD Fed. Property (shop) – 59.00; Ace Steel (culverts) – 648.22; Great Western Tire (Backhoe) – 78.00; Pool & Spa (winterize pool) – 304.42; SDML Work Comp (2007) – 3594.00. TOTAL: $24396.50.

WATER FUND

Salaries – 1988.74; First Western Bank (SS & FWT) – 612.96; SD Retirement – 324.68; WREA (service) – 618.25; McGas (WH) – 126.65; Dakotacare (Ins.) – 913.96; Sioux Pipe (tool) – 120.00; Energy Laboratories (rad tests) – 295.00; Dakota Supply Group (meter couplings) – 480.60; Alltell (cell) – 114.83. TOTAL – $5595.67.

SEWER FUND

Salaries – 1065.98; First Western Bank (SS & FWT) – 259.96; SD Retirement – 174.24; WREA (service) – 97.05; DakotaCare (ins) – 528.22; One Call Systems (locate tickets) – 20.00; Omni-Site.com (alarms) – 56.00. TOTAL – $2201.45.

WATER

Taylor Drilling pulled the pump and installed a new pitless adapter.

The letter to DENR giving them our written plan of corrective action on the Radium Violation was presented to the Council. The blending of the two wells has produced the desired results. The City is now in compliance with the radium levels. As a back up plan the Council discussed isolating the zone that has a high radium level. The Director of Public Works explained that the water is safe and drinkable and passing all tests.

COMMUNITY CENTER

The leak on the roof at the Community Center has been repaired. Janice Jensen requested the Council tour the Community Center and noted the following repairs that need to be attended to: the wall inside the bathrooms need repaired where the water leaked in, the floor in the kitchen has a hole by the door, tiles along the sides and across the middle need replaced, and taking the sign down to allow the door to the utility room to be closed. The Council and Public Works staff will work on these items as time allows.

The Council discussed the rent on the Community Center for the clubs and service organizations. After discussion they felt that the rent is set so low that the clubs are already getting a bargain. Motion by Torrey that City Policy be: Everyone pays for the use of the Community Center unless they are a City of New Underwood funded entity (City Council Meetings - Community Center Committee – Swim Pool Staff Meetings – City Staff Meetings). Seconded by Dahlquist. Aye: all. Motion carried. The Council would like copies of the fee schedule for the use of the Community Center and the expenses and revenues of this building. The fees have not increased since it was built in 1989 and the Council would like to look at this at the next meeting.

The geothermal tabled.

LAW ENFORCEMENT

Officer Przymus presented his written monthly report.

The Cameras have been installed at the swimming pool.

The Sheriff’s Dept and The Highway Patrol did a surprise inspection with their drug dogs at the School, they checked lockers and vehicles one day last week. No drugs were found. The Mayor and Council commended the Students for this success.

ORDINANCE NUMBER 06-09

Supplemental Budget Ordinance Number 06-09 received its second reading.

ORDINANCE NUMBER 06-09

SUPPLEMENTAL BUDGET ORDINANCE

BE IT ORDAINED by the New Underwood City Council that the following amounts be appropriated to the 2006 budget to meet the obligations of the municipality: 101/410 General Government - $1600.00; 101/419.2 General Gov‘t Bldg. - $2,200.00; 101/430 Public Works - $10,000.00; 101/432.3 Solid Waste - $17,500.00; 602/432 Sanitation - $5,825.00; 602/432.5 Sewer Disposal - $575.00; 601/433.1 Water Power - $2500.00; 601/433.3 Purification - $5000.00 - Means of finance: undesignated water and sewer revenue and designated but unused general fund.

Benita R. White, Mayor

(seal)

Meri Jo Anderson, Finance Officer

First reading: October 18, 2006

Second reading: November 1, 2006

Publish date: November 8, 2006

Effective date: November 28, 2006

Motion by Torrey second by Richter to accept the second reading of ordinance number 06-09. Roll call vote. Aye: Dahlquist, Green, Richter, and Torrey. Nay: none. Motion carried.

SCHOOL

Dr. Ertz reported that the School cannot afford the addition at this time. She thanked the City for the crosswalks and stated they are definitely used. The School also wondered if the Council would be willing to make Linn Street, north of the school, one way, before and after school. The Council is receptive and will consider a proposal when it is received from the school.

SPIKING PERMITS

SP#06-16; Teresa Gossard; November-24, 2006

06-17; Meri Jo Anderson; November 23, 2006

Motion by Green second by Dahlquist to approve spiking permits 06-16 & 17. Aye: all. Motion carried.

SOUTH RURAL WATER USERS

Councilman Green stated that it does not behoove the City of New Underwood to increase the size of the line to the south since the south users have already stated that no more people can hook on to this line, if they have a development plan then that is a different story. The Council felt that the rural water feasibility study must be completed before they know what direction to take.

BUILDING PERMITS

BP#06-43; Mike Warner; 104 N. “B” Ave; move storage shed

Motion by Richter second by Green to approve building permit 06-43. Aye: all. Motion carried.

EXECUTIVE SESSION

Motion by Dahlquist second by Torrey to go into executive session at 7:10 p.m. for correspondence from the attorney on a contract. Aye: all. Motion carried.

Moved by Dahlquist second by Richter to return to regular session at 7:22 p.m. Aye: all. Motion carried.

CITY HALL RENOVATION

Resolution Number 06-04 was introduced.

RESOLUTION NUMBER 06-04

WHEREAS it has been determined by the New Underwood City Council that there is a need for a new City Hall & shop building, and

WHEREAS the New Underwood City Council entered into a purchase agreement with Albert & Delores Crosbie which was signed July 13, 2006, to achieve this need, and

WHERAS South Dakota Codified law 9-25-12, 9-25-13, & 9-21-18.1 grants municipalities the power to borrow money and sets out the proper procedure to follow, and

NOW THEREFORE BE IT RESOLVED that the New Underwood City Council authorizes the Mayor and Finance Officer’s signatures on the contract for deed, and any and all documents necessary to acquire the property for the City of New Underwood at 120 S. “A” Avenue, New Underwood, South Dakota, upon the condition that the sellers providing merchantable title and curing the encumbrances and defects shown in the title report dated October 27, 2006 as provided by 1^st American Title by no later than December 30^th, 2006, and

BE IT FURTHER RESOLVED that the New Underwood City Council authorizes, if necessary, the Mayor and Finance Officer’s signatures on the loan papers to First Western bank in an amount not to exceed $70,000.00 (seventy thousand dollars) at a rate not to exceed 6% (six per cent) interest payable in monthly payments over four years. That this money plus $15,000.00 be used to purchase the Crosbie Ditching the land, building, air compressor, waste oil heater, beams with chain hoist and solar panels on outside of building, located at 120 South “A” Avenue New Underwood , South Dakota, and more particularly described as follows:

Lots A & B of Lot 3 and Lots 1 & 2 of Lot A of Lot 4 in Outlot “D” of the Northwest Quarter of the Northeast Quarter (NW 1/4, NE ¼) of Section 31 in Township 2 North of Range 11 East of the Black Hills Meridian in the City of New Underwood, Pennington County, South Dakota. As shown on the plat filed in, the County of Pennington, State of South Dakota, Plat BK 11, pages 117 and 118 and subject to covenants, easements, restrictions, reservations and rights of way of record, if any.

Dated this 1st day of November, 2006

(seal) Benita R.White, Mayor

Meri Jo Anderson, Finance Officer

Motion by Dahlquist second by Green to accept Resolution Number 06-04. Roll call vote. Aye: Dahlquist, Green, Richter, and Torrey. Nay: none. Motion carried.

OTHER ITEMS DISCUSSED THROUGHOUT MEETING

The Contractor who put a waterline across Bailey will fill in the dip.
The garbage cans at the park will be repaired.

Being no further business the Mayor adjourned the meeting at 7:26 p.m.

(Seal) Meri Jo Anderson, Finance Officer