New Underwood, South Dakota

......a good place to be!

Minutes April 3, 2013




A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on April 3, 2013.  Present were: Mayor Jack Trullinger, Council member’s: Rikka Buchtel, Laurie Holloway, Kathy Trullinger, and Joe Whitney. Also present: Finance Officer Meri Jo Anderson, Dir. of Public Works John Bale, Deputy McPherson, Dianne Trullinger, Larry Gossard, and Cris Allen.  The meeting was called to order by Mayor Trullinger.



Motion by Buchtel second by Trullinger to approve the agenda.  Aye: all. Motion carried.



Moved by Holloway second by Whitney to approve the March 20, 2013 minutes as presented.  Aye: all.  Motion carried. 


FINANCIAL REPORT & BILL LIST                                                                                   

The financial reports, bill-list and vouchers were presented.  Motion by Buchtel second by Whitney to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

March bills payable April 3, 2013

GENERAL FUND                                                                                                                

Salaries – Mayor & Council– 361.75; Merchant Bank (visa charges) – 23.37; IRS (SS & FWT) – 176.50; Bev Taylor (CC clean & supplies) – 175.90; C.O.R.E. (Donation) – 200.00; Sanitation Products (GT) – 65000.00; Cardmember Services (postage, phones, motel, bulbs, vent, oil) – 1275.46; SDML (election workshop & district meeting) – 360.00; WREA (Service) – 1601.34;  Golden West  (Service) – 265.86; RC Landfill (dump fees) – 1447.86; Penn. Co. Highway (fuel)- 81.94; SD State Treasurer  (Sales Tax) – 263.63; McGas (fuel) – 533.36; Steve’s (fuel) – 205.47; NU Post (publishing) – 432.74; Browns (lawn mower repair) – 254.93; J & J Engraving (plague & tag) – 15.50; Dianne Trullinger (cleaning) – 156.00; Work Comp – 28.00; BH Chemical (CC) – 88.83. TOTAL: $72948.44

WATER FUND                                                                                                                     

Salaries – Finance: 2919.54, Public Works: 3611.82; Wellmark (ins) – 1384.56; IRS (SS & FWT) – 1853.61; SD Retirement – 932.90; WREA (Service) – 674.25; Hawkins (chemicals) – 1047.82; A & B Business, Inc (paper) – 619.80; WRT (radium removal charge) – 1912.50; Omni Site (alarm) – 23.00; First Natl Trust (Radium removal loan) – 1693.16.  TOTAL: $16672.96


WREA (service) – 70.77; Omni-Site, Inc. (alarm) – 23.00.  TOTAL: $93.77.



The new backhoe was delivered Monday; summer help is being hired, some of the 300 gallon totes are in, lift station had mop, towel, and pillowcase plug it up, ditch on “B” Ave. cleaned and graded, concrete poured for the door at the ground storage building.






Deputy McPherson presented his written monthly report.  Citations were issued for the 4 wheelers that were disturbing the peace. Dare is going well. C.O.R.E will be held on April 24, 2013 at Douglas.



Items on the list so far are:  Lagoon repair, landfill expansion, water & sewer main extensions or replacements, swimming pool repairs, Community Center flooring, geothermal at PW shop & pool, park renovations, documenting all curb stops, generator for CC & pool. When cost estimates are obtained the Council will prioritize the projects.



Resolution Number 13-05 was introduced.




WHEREAS it was determined by the City Council for the City of New Underwood that there is a need to provide the maintenance Dept. with a newer Backhoe, and


WHEREAS the bid was awarded to the lowest bidder including trade in, at the January 2, 2013 meeting, and


NOW THEREFORE BE IT RESOLVED that the New Underwood City Council authorizes the Finance Officer’s signatures on the lease purchase agreement to Merchants Capital Resources, Inc. in an amount of  $44,799.00 (forty-four thousand seven hundred ninety-nine dollars) payable annually for four years (includes a $250.00 paperwork fee).


(Seal)                                                                                     Jack W. Trullinger, Mayor


Meri Jo Anderson, Finance Officer


Moved by Buchtel second byWhitney to accept resolution number 13-05.  Roll call vote.  Aye:  Buchtel, Holloway, K. Trullinger, and Whitney.  Nay: none. Motion carried.



The Mayor reported that the city will be renting a roll off dumpster to set out at the dump for disposal of large items such as couches, mattresses, and carpet, that cannot fit in the new automated truck. (Mayor Trullinger had spoken to DENR and they said we could set this dumpster out at our dump.)

Complaints on the totes include wind, dogs, limited space.  The totes must be four feet from any other item.



BP#13-06; Nate Madsen; 401 S. Bailey; garage.

Motion by Whitney second by Buchtel to approve this permit.  Aye: all.  Motion carried

Larry Gossard reported he had got the double wide and old shed removed from 515 S. “B” Ave.  and thanked the Council for their patience.  The extension permit for removing this residence will be presented at the next meeting so it can be forwarded to the County.



Other items discussed:

1. District Meeting April 17, 2013 here in NU.  Jack, Bev, and Meri Jo have been collecting door prizes.  Laurie is making the centerpieces for each table. Drink tickets from the city will be given to each attendee.

2. Election April 9, 2013

4. The abandoned vehicle that was removed by the City to the dump, has been claimed and removed.

5. Clean Up week-end will be April 27 & 28, 2013.

6. The animal clinic will be April 27 for 10 am to noon.

7.  Final siren agreement was given to the Council.  

8.  Mr. Bale will start hauling dirt for the lagoon repair project.

9.  The rural garbage location is working out fine so far.

10. The Mayor will speak to Mr. Ascrizzi about finishing the flashing light.

11. The Council meeting will be held April 24, 2013, with a special meeting April 17th to attend the District meeting.  A quorum of the Council will be present, but no official business will be discussed.



Being no further business Mayor Trullinger adjourned the meeting at 6:55 p.m.



(Seal)  Meri Jo Anderson, Finance Officer