New Underwood, South Dakota

......a good place to be!

Minutes March 6, 2019

MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL


A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on March 6, 2019. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham, Karin Shoemaker, and Kathy Trullinger. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Dir. of Public Works Tim Hall, Deputy Jeff Jones, Sgt. Harkins, Ronnie Racicky, Marvin Rask and Ava Krebsbach. The meeting was called to order by Mayor Trullinger.

AGENDA

Motion by Shoemaker second by Graham to approve the agenda. Aye: all. Motion carried.



MINUTES

Moved by K. Trullinger second by Gossard to approve the February 20, 2019 minutes as presented. Aye: all. Motion carried.



FINANCIAL REPORT & BILL LIST

The financial reports, bill-list, savings sheets, monthly revenues and vouchers were presented. Moved by Graham second by Shoemaker to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.

February bills payable March 6, 2019

GENERAL FUND

First Data (visa charges) –38.35; Salaries – Mayor – 361.75; Council – 877.31; Cleaner – 85.50; State Flag Account (U.S. and S.D. flags) – 116.76; C.O.R.E. (donation) – 200.00; N.U. Post Prom (donation) – 100.00; Teresa Gossard (mileage) – 192.56; Larry Graham (mileage) – 192.56; Ramkota (rooms for Leg. Day) – 792.00; Action Mechanical (furnace repairs) – 173.47; ProTech (backup system, external hard drive, repairs) – 502.57; Sam’s Club (calculators) – 239.92; SDPAA – (insurance) – 11123.73; IRS EFTPS (SS & FWT) –236.84; Golden West (Feb. phone svc.) – 291.75; WREA (Service) – 1799.64; SD State Treasurer (Feb. Sales Tax) –365.44; Pennington County Courant (publishing fees) – 225.84; McGas (propane CH) – 443.83; MasterCard (minute book, shop supp.) – 192.54; Carquest (filters, additives) – 51.17; Meri Jo Anderson (consulting fees) – 517.50; Godfrey Brake Service (bulb for beacon) – 30.44; Bang’s McCullen (legal fees) – 414.00; City of Rapid City (Feb. dump fee) –1358.77 Kieffer Sanitation ( roll off dump fee) – 160.00 TOTAL: $ 21084.24

WATER FUND

Salaries - Finance Office –3128.15; Public Works – 4531.22; SDRS (retirement plan) – 1058.68; EFTPS-IRS ( SS-FWT) – 2586.89; Menards (heater for well) – 54.91; HPSD – 1650.09; Aflac (ins.) – 114.66; US Bank (SRF payment) – 1693.16; WREA (Service) – 884.74; WRT (radium removal charge) – 2199.38; Hawkins, Inc. (water treatment chemicals) – 993.45; Omni Site (alarm) – 25.00; Crum Electric (thermostat kit for well 1 & 2 heaters) – 168.48 TOTAL: $19088.81

SEWER FUND

WREA (service) – 109.75; Omni-Site, Inc. (alarm) – 25.00 TOTAL: $134.75

METER FUND

Tim Thompson (deposit refund) – 150.00 TOTAL: $150.00



ANNUAL REPORT

The Finance Officer presented the 2018 annual report to the Council. Motion by Gossard second by K. Trullinger to approve the 2018 annual report, publish in the legal newspaper and forward it to the state Dept. of Legislative Audit. Aye: all. Nay: none. Motion carried. (See below)



LAW ENFORCEMENT

Deputy Jones presented his written monthly report.



MAYOR

The 2018 Water Report is complete and is available at City Hall and on the website at www.newunderwood.com for anyone who wishes to look at it. Mr. Hall explained that copper and lead tests are done every 3 years.

A quote from Metron Farnier for remote read meters which is below the state bid limit of $50,000 was given to the Council for their perusal; this will be discussed at the next meeting.



CLEAN UP WEEKEND & PET CLINIC

April 27 & 28, 2019 is the date scheduled for the annual clean up weekend. The dump will be manned from 8 a.m. to 4 p.m. both days, with citizens taking their own items to the dump. In the case of inclement weather the alternate dates will be May 4-5, 2019. Notices will be posted. Motion by Gossard second by Shoemaker to allow each household to dispose of up to 4 tires at no cost on this weekend only. Aye: all. Motion carried.

The Annual Pet Clinic will be April 13, 2019 at the Public Works Shop from 10 a.m. to noon.



RESOLUTION #19-03

Mayor Trullinger introduced and read Resolution #19-03;



RESOLUTION NUMBER 19-03



WHEREAS a Plat of Tract A of Lloyd Subdivision located in the S1/2 SW 1/4 NW 1/4 of Section 13, Township 2 North, Range 10 East of the Black Hills Meridian, New Underwood, Pennington County, South Dakota, was submitted for the purpose of examination and approval by the governing body, and



WHEREAS it appears that said plat conforms with the system of streets and alleys of the existing plat of said City and additions thereto, and that all municipal taxes and special assessments have been fully paid and that the plat of said lots had been executed according to law, and



NOW THEREFORE BE IT RESOLVED that a Plat of Tract A of Lloyd Subdivision located in the S1/2 SW 1/4 NW 1/4 of Section 13, Township 2 North, Range 10 East of the Black Hills Meridian, New Underwood, Pennington County, South Dakota (Formerly S 1/2, S 1/2, NW 1/4, Section 13, Township 2 North, Range 10 East, of the Black Hills Meridian, New Underwood, Pennington County, South Dakota) was submitted for the purpose of examination and approval by the governing body, and the same is hereby approved, and the Finance Officer of New Underwood is hereby authorized to endorse on such plat a copy of the resolution and certify as to its correctness.



Dated this 6th day of March, 2019



(seal) Jack W. Trullinger, Mayor



Kristi Pritzkau, Finance Officer



Motion by Graham second by K. Trullinger to approve Resolution #19-03. Roll call vote. Aye: Gossard, Graham, Shoemaker and K. Trullinger. Nay: none. Motion carried.



It was explained that this property is the Lloyd Anderson homestead and is within the 3 mile jurisdiction area of the City of New Underwood. The land owner is aware that he must wait to file this plat until the Pennington County Planning and Zoning Board approves the rezoning of the property from Ag to limited Ag as it is being broken into less than 40 acres.



2019 DISTRICT MEETING

The District Meeting is to be held in Keystone April 3, 2019 which is the date scheduled for the first Council meeting of April. The deadline to register is March 20, 2019. Motion by Gossard second by K. Trullinger to change the Council meeting date to April 10, 2019. Aye: all. Nay: none. Motion carried. Mayor Trullinger, Council members Gossard, Graham, and K. Trullinger all plan to attend.



OMNI-SITE UPDATE

Motion from Gossard second by K. Trullinger to spend a total of $1,159.00 to upgrade the well and the lift station alarm systems from 3G to 4G. Aye: all. Motion carried. The lift station will have to be checked manually to ensure it is working properly during this upgrade.



SPECIAL LICENCE

SL #19-05; Moe’s Bar and Grill; April 13, 2019; Boomsma Benefit Auction. Motion by K. Trullinger second by Shoemaker to approve SL #19-05. Aye: all. Motion carried.



2019 EQUALIZATION MEETING

The equalization meeting will be held March 18, 2019 at the Community Center beginning at 4 o’clock p.m. Jerry Derr will sit on the Equalization Board for the School Board. Mayor Trullinger, Council members Gossard, and Graham will also sit on the Board. K. Trullinger will check to make sure she will be able to also. The deadline for filing an objection with the finance office must be turned in by March 14, 2019. An email with the appointment scheduled will be sent to the Board members after that date.



OTHER ITEMS DISCUSSED:

Public Works has been kept busy with snow removal.

There will be no Municipal Election this year as there were no opposing petitions filed. Thank you to Connie Carmichael, Jim and Kay McKee, Donna Rankin and Tara Richter who all volunteered to help if needed on Election Day.

Ronnie Racicky thanked the Public Works employees for keeping the fire plugs free from snow to help keep our city safe.



Being no further business Mayor Trullinger adjourned the meeting at 6:20 p.m.

(Seal)



Kristi Pritzkau, Finance Officer



MUNICIPALITY OF NEW UNDERWOOD

STATEMENT OF RECEIPTS, DISBURSEMENTS AND CHANGES IN FUND CASH BALANCES

ALL FUNDS

For the Year Ending December 31, 2018

Special

Enterprise Funds

General

Revenue

Water

Sewer

Fund

Fund

Fund

Fund

Fund

Total

Cash Assets:

Cash in Checking Accounts

13,617.25









13,617.25

Change and Petty Cash











0.00

Passbook Savings

434,480.08

81,346.56

222,057.58

32,572.74



770,456.96

Savings Certificates

40,428.95









40,428.95

FIT

17,204.22

17,204.22

101 FUND CASH BALANCES

505,730.50

81,346.56

222,057.58

32,572.74



841,707.38

Municipal funds are deposited or invested with the following depositories:

First Western Bank

824,503.16

SD Public FIT

17,204.22

841,707.38

Receipts (Source):

311 Property Taxes

181,997.48



181,997.48

313 Sales Tax

50,747.14

50,747.19

101,494.33

320 Licenses and Permits





0.00

331 Federal Grants

7,169.00



7,169.00

335.1 Bank Franchise Tax

2,033.44



2,033.44

335.3 Liquor Tax Reversion

3,202.26



3,202.26

335.4 Motor Vehicle Licenses (5%)

6,196.02



6,196.02

338.2 County Highway and Bridge



0.00

Reserve Tax (25%)

14,891.40



14,891.40

331-339 Other Intergovernmental

0.00

Revenue (339)





0.00

341-349 Charges for Goods and

0.00

Services (341)

76,983.07



76,983.07

351-359 Fines and Forfeits (351)

172.00



172.00

361 Investment Earnings

3,492.67



215.85





3,708.52

362 Rentals

26,220.08









26,220.08

363-369 Other Revenues (369)

7,160.90









7,160.90

Enterprise Funds

380 Enterprise Operating Revenue



127,706.51

48,019.72



175,726.23

Total Receipts

380,265.46

50,747.19

127,922.36

48,019.72



606,954.73

Disbursements (Function):

411-419 General Government (414)

94,657.15



94,657.15

421 Police

49,505.00



49,505.00

423-429 Ambulance/Public safety (429)

25.00



25.00

431 Highways and Streets (includes

61,304.86

22,561.53

83,866.39

snow removal & street lights)





0.00

432 Sanitation (includes garbage

& rubble sites)

54,215.98

3,272.71

57,488.69

451-459 Culture-Recreation (451)

61,517.25

2,899.00

64,416.25

Enterprise Funds

410 Personal Services



43692.28

36082.97



79,775.25

420 Other Expenses



57664.41

1755.04



59,419.45

426 Supplies and Materials



10746.95

2223.11



12,970.06

Total Disbursements

321,225.24

28,733.24

112,103.64

40,061.12



502,123.24

39101 Transfers In



16786.30



6198.31



22,984.61

51100 Transfers Out

(21232.41)



(1752.20)



( )

(22,984.61)

391.2 Borrowed Money-$65664.42

Radium removal system

Subtotal of Receipts, Disbursements

and Transfers

37807.81

38800.25

14066.52

14156.91



104831.49

Fund Balance

January 1, 2018

467922.69

42546.31

207991.06

18415.83



736,875.89

Restated Fund Cash Balance,

January 1, 2018

467922.69

42546.31

207991.06

18415.83



736,875.89

FUND CASH BALANCE,

December 31, 2018

505,730.50

81,346.56

222,057.58

32,572.74



841,707.38