New Underwood, South Dakota

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Minutes May 7, 2014

MINUTES OF THE

NEW UNDERWOOD CITY COUNCIL

 

A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on May 7, 2014.  Present were: Mayor Jack Trullinger, Council member’s: Rikka Buchtel, Larry Graham, Laurie Holloway, and Kathy Trullinger. Also present: Finance Officer Meri Jo Anderson, Dir. of Public Works John Bale, Ben Snow, and  Dianne Trullinger.  The meeting was called to order by Mayor Trullinger.

 

AGENDA

Motion by Trullinger second by Graham to approve the agenda.  Aye: all. Motion carried.

 

MINUTES 

Moved by Graham second by K. Trullinger to approve the April 16, 2014 minutes as presented.  Aye: all.  Motion carried. 

 

FINANCIAL REPORT & BILL LIST                                                                                   

The financial reports, bill-list and vouchers were presented.  Motion by Holloway second by K. Trullinger to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

April bills payable May 7, 2014

GENERAL FUND                                                                                                                

Salaries – Mayor & Council– 1285.24 Finance Office – 1483.02; Public Works – 1705.78; Merchant Bank (visa charges) – 36.60; IRS (SS & FWT) – 283.38; Jessica Bellin (CCC decorations) – 76.08; Meri Jo Anderson (reimbursement filing fees) – 30.00; Bev Taylor (CC clean & supplies) – 197.63; Berniece Arney (CC clean & supplies) – 82.35; Deluxe Business Products (checks) – 219.23; Cardmember Services (lumber, phones, toner, paper, tests, postage) – 1417.27; WREA (Service) – 1494.19;  Golden West  (Service) – 288.86; RC Landfill (dump fees) – 2113.38; Penn. Co. Highway (fuel)- 36.90; SD State Treasurer  (Sales Tax) – 307.41; NU Post (publishing) – 118.58; MARC (mosquito spray) – 697.68; McGas (fuel) – 696.45; Keiffer Sanitation (tote dumps) – 320.00; Sanitation Products (circuit board for GT) – 2968.92; Pool & Spa (sealer SP) – 170.50; Ace Hardware (oil, trim line, keys) – 163.07; Harvey’s (Keys SP) – 66.00 . TOTAL: $16258.52

SPECIAL REVENUE FUND

71 Soil & Stone (EZ street) – 5802.00.

WATER FUND                                                                                                                     

WREA (Service) – 608.39; Midcontinent (tests) – 1035.00; WRT (radium removal charge) – 1912.50; Omni Site (alarm) – 23.00.  TOTAL: $3578.89

SEWER FUND

Salaries – 6781.64; IRS (SS & FWT) – 1960.15; SD Retirement (Apr) – 886.25; Wellmark (health ins) – 1427.31; WREA (service) – 103.26; Omni-Site, Inc. (alarm) – 23.00.  TOTAL: $11181.61.

 

SIGNS

Larry Graham, representing Ec. Dev. Corp. spoke to the Council about signs at the corner of 1416 and “A” Ave saying a.k.a. Main Street and one saying Business District with an arrow pointing south, and a sign when you enter the city from the north on 1416 saying Business District with an arrow pointing west.  Also flyers to residential developments outside city limits was mentioned.  This will be on the agenda for the next meeting.

PUBLIC WORKS

  • Clean up week-end was very busy on Saturday at the landfill and Sunday was slower.

  • Lift station alarm went off this week-end.

  • Sewer Main Plug on Sunday and was fixed.

  • Pressure washing old paint off Sami Jo Pool. (Borrowed pressure washer from Duane Anderson).

  • McKee curb stop has not been located, will continue to look for.

  • Garbage truck’s main circuit replaced and cylinoids replaced. Hopefully it will work now.

  • Councilor Buchtel thanked public works for doing a great job picking up garbage during strong winds.

  • Councilor Graham acknowledged and thanked the public works director for being a good public servant.

     

    KINDERGARTEN CELEBRATION

    The Mayor invited the Council and public to the attend the Kindergarten celebration on May 14, 2014 at 6:30 p.m.

     

    RUSHMORE REGIONAL RAIL AUTHORITY

    Ben Snow, President of Rapid City Region Economic Development, spoke on the establishment of the regional rail authority, and the use of this tool for economic development along the rail line for private industry by using the funds available through the state at low interest rates. The City of New Underwood could adopt a resolution of support, but already belongs to the Rushmore Regional Rail Authority, since Pennington County is already a member. Consideration of a resolution of support will be run by the city attorney and tabled until the May 21st meeting after receiving legal advice.

     

    RUSHMORE MARKETING GROUP

    Ben Snow also expressed how the Rushmore Marketing Group could be a beneficial tool for Economic Development within the New Underwood Community. The group formed to unite all the marketing areas within the region to have the same code of conduct and direction to get companies and expansion in this area. The funds for marketing this area have already been raised and are in the process of being implemented, whereupon Resolution Number 14-02 was introduced.

     

    RESOLUTION NUMBER 14-02

    RESOLUTION ENDORSING THE RUSHMORE REGION MARKETING

    CODE OF CONDUCT

     

    WHEREAS economic development is essential to the prosperity and growth of the Black Hills and surrounding area; and

    WHEREAS promoting the region to businesses and industries is an identified priority; and

    WHEREAS the economic development professionals in the Black Hills have engaged in the development of a regional marketing plan with the financial support of Black Hills Vision; and

    WHEREAS a key component of the regional marketing plan is the cooperation between the region’s many communities; and

     

    NOW, THEREFORE, BE IT RESOLVED by the City of New Underwood Common Council that the following Rushmore Region Code of Conduct be adopted.

     

    Code of Conduct

    Introduction

    The Rushmore Region branding and marketing initiative is committed to the economic development and growth of the Black Hills region, which is primarily defined as the 6-county economic region which includes the counties of Butte, Custer, Fall River, Lawrence, Meade and Pennington. The effort brings together the interests of a broad range of public, private, and public/private groups to promote the Rushmore Region area as a unified economic region. The collaboration of such a variety of groups and interests requires that certain standards of conduct must be developed and adhered to for the Rushmore Region to meet its goals. This Code of Conduct represents the standards that each member of the Rushmore Region supports and practices in its daily business activities.

    Preamble

    We, the members of the Rushmore Region, set forth the following principles of behavior and standards of conduct to guide efforts in promoting the long-term economic health of the Rushmore Region community. We fully realize that no Code of Conduct is of value without an inherent level of trust in the integrity of one another and a commitment from each of us to conduct ourselves at the highest levels of professional conduct. The Rushmore Region was founded on the respect and trust of its members. In that spirit, we set forth this Code of Conduct.

     We are committed to the promotion of the Rushmore Region as a desirable business location for new and expanding companies. When representing the Rushmore Region, we shall endeavor to sell "Rushmore Region First" and our individual communities and projects second.

     We shall honor the confidentiality requested by both fellow members of the Rushmore Region and our prospects. Information shared with our fellow members in confidence shall remain in confidence. Transactions are to be driven by the client. In the event a company chooses to relocate from one community to another, every effort will be made to contact the affected community to let them know of the potential move. Violation of this commitment shall be viewed as the single most serious breach of our membership pledge to the Rushmore Region.

     We are committed to the concept of competition for locations and expansions among our individual communities and projects, provided that the prospect has asked for specific proposals or has settled on a Rushmore Region location.

     At no time shall any member of the Rushmore Region solicit a fellow member's prospects.

     We are committed to working together with the real estate community and are in no way in direct competition with them. Economic developers are a resource and facilitator in the site selection process.

     We are committed to sharing among our membership as much information as is necessary and prudent on any activity undertaken by or in the name of the Rushmore Region. Our guiding principle shall be that "more information is better than less."

     At no time shall any economic development organization member of the Rushmore Region advertise or promote its respective area to companies within another member's geographic area in a manner that is derogatory or insulting to the other geographic area. "Selling against" another member of the Rushmore Region or another South Dakota community, or direct solicitation of intrastate relocations, is strongly discouraged.

     We are committed to locating prospects in the Rushmore Region. In the event that our local jurisdictions cannot meet the needs of a particular prospect we shall communicate with our fellow members in an effort to meet the company's needs elsewhere in the Rushmore Region.

     Economic development organizations shall hold all site and building information provided to the Rushmore Region by member real estate brokerage firms in the strictest confidence. Said information shall not be printed, copied, and shown in any manner to any entity other than prospects or their direct representatives.

     

    Confidentiality of Prospects

    In all instances members of the Rushmore Region shall honor the confidentiality of individual prospects. Whenever possible, specific information on particular transactions shall be shared within the realm of the Rushmore Region and the Governor's Office of Economic Development. In those instances where prospects are dealing with individual communities, information will only be shared by the local economic development representatives involved.

    In instances where a prospect wishes to remain completely confidential with an individual community, the remaining members of the Rushmore Region shall honor that confidentiality and shall in no way attempt to intervene in the relationship. The prospect will remain confidential until the prospect chooses to announce.

    Marketing

    Any member of the Rushmore Region that develops a prospect generated from national advertising and trade shows sponsored by the Rushmore Region shall utilize the "Prospect Tracking System" of the Rushmore Region in all contacts with the respective prospect.

    (April 2014)

     

    Dated May 7, 2014                                                                             _______

                                                                            Jack W. Trullinger, Mayor

    (SEAL)

     

                                                               

    Meri Jo Anderson, Finance Officer

     

    Motion by Holloway second by K. Trullinger to accept resolution number 14-02. Roll call vote. Aye: Buchtel, Graham, Holloway, and K. Trullinger. Nay: none. Motion carried.

     

    SUPPLEMENTAL BUDGET ORDINANCE

    Supplemental Budget Ordinance Number 13-03 received its second reading.

    ORDINANCE NUMBER 14-03

    SUPPLEMENTAL BUDGET ORDINANCE

     

    BE IT ORDAINED by the New Underwood City Council that the following amounts be appropriated to the 2014 budget to meet the obligations of the municipality: 101/430/435 (Backhoe payment) – $12200.00. Means of finance: surplus undesignated funds.

     

                                                                                        Jack W. Trullinger, Mayor

    (seal)

     

    Meri Jo Anderson, Finance Officer

     

    First reading: April 16, 2014

    Second reading: May 7, 2014

    Publish Date: May 15, 2014

    Effective Date: June 5, 2014

     

    Motion by Buchtel second by Holloway to approve the second reading of Ordinance Number 14-03. Roll call vote. Aye: Buchtel, Graham, Holloway, and K. Trullinger. Nay: none. Motion carried.

     

    PARK RENOVATION

    A quote was received from Earthworks Landscaping to do the Sod, sprinkler system, ground excavation, base coarse, edging, round up, timbers, and labor for the park in the amount of $24,974.00. Motion by Buchtel second by Holloway to accept this quote from Earthworks Landscaping. Roll call vote. Aye: Buchtel, Graham, Holloway, and K. Trullinger. Nay: none. Motion carried. The Finance Officer will contact them and inform them to commence work.

     

OATHS OF OFFICE

The Finance Officer administered the oath of office to Mayor Jack Trullinger. 

Mayor Trullinger administered the oath of office to Councilors Buchtel and Graham.

 

COUNCIL PRESIDENT & VICE PRESIDENT

The Mayor read the duties of the Council President and Vice President.  Motion by Holloway second by K. Trullinger to appoint Councilor Buchtel as Council President.  Motion by Graham second by K. Trullinger that nominations cease and a unanimous ballot be cast for Buchtel.  Aye: all.  Motion carried.  Moved by K. Trullinger second by Holloway to appoint Graham as Council Vice President. (Graham expressed concerns that he was too new to the Council to do the job justice.) Aye: Holloway & K. Trullinger. Nay: Buchtel & Graham.  The Mayor broke the tie by voting aye to this motion.  Motion carried.

 

APPOINTMENTS

The Mayor made the following recommendations for appointments & designations: Finance Officer – Meri Jo Anderson; City Attorney – Chris Beesley

Motion by Buchtel second by Holloway to approve these appointments. Aye: all.  Motion carried.  Mayor Trullinger administered the oath of office to Meri Jo Anderson.  Chris Beesley will receive the oath of office at the June 4th Council meeting.

Dir. Of Public Works – John Bale; City Engineer -  Cetec Greg Wierenga;

Moved by Holloway second by K. Trullinger to approve these recommendations. Aye: all.  Motion carried.

Designate Legal Newspaper – NU Post.  Moved by Buchtel second by Holloway to approve the Mayor’s recommendation of the Post. Aye: all.  Motion carried. 

 

BUILDING PERMITS

BP#14-08; Bill & Teri Brunskill; 405 S. Bailey; fence & extension on #13-23 deck.

Moved by Buchtel second by K. Trullinger to approve.  Aye: all.  Motion carried.

BP#14-09; BJs Country Store; 22797 161st St; reposition culvert.

Motion by Buchtel second by Holloway to approve this permit.  Aye: all.  Motion carried.

DENR approved the retaining wall for the Buchtel permit with the stipulation it be completed within six months and 30 days to get rid of unused tires.

 

Other items discussed:

1. Pet Clinic was slower than normal, only 15 licenses sold, but a lot of vaccinations were given.

 

2. A citizen had a complaint on the Jake brakes being used inside city limits.  An ordinance will be drafted for the next meeting prohibiting Jake brakes within the city limits for the Council’s consideration.

3. Mayor Trullinger, Councilor Graham, and Mr. Bale attended the sewer lining class in Custer, and felt it was very worthwhile to consider doing this.

4. The Finance Officer will set up a meeting with Ben Snow and some of the land owners in New Underwood.

5. Waiting on recommendations from the Community Center Committee for a chair person.

 

Being no further business Mayor Trullinger adjourned the meeting at 8:00 p.m.

 

 

(Seal)  Meri Jo Anderson, Finance Officer