New Underwood, South Dakota

......a good place to be!

Minutes April 9, 2024 Agenda May 14, 2024

New Underwood Fire Protection District Meeting Agenda
Tuesday, May 14, 2024 - 7:00 pm
100 E Oak St
New Underwood SD 57761

1. Meeting called to order
2. Approval of Proposed Agenda
3. Approval of Minutes of April 9, 2024
4. Financial Report and Monthly Claims

5. New Underwood VFD Chief’s Report
6. Unfinished/Old Business
     a. Truck Location
     b. Ambulance auction
     c. By-laws review
     d. Joint Powers Agreement Review
7. New Business
     a. Tender 4 repair
     b. Purchase of new folding tables – splitting the cost with the dept
     c. Audit for 2023
8. Public Comments
9. Executive session for personnel matters pursuant to SDCL 1-25-2(1)
9. Next Business Meeting – June 11, 2024
10. Adjournment

 

NEW UNDERWOOD FIRE PROTECTION DISTRICT
April 9, 2024


The New Underwood Fire Protection District met in regular session Tuesday, April 9, 2024 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Levi Derner and Chauncey Phillips.
Also present: Caleb Dustman, Emily Ferris, Amy Caringi-Hall, Derek Knodel, Jack Dustman, Shawna Watson, Tiffany Knuppe, Conner Knuppe, Bailey Woster, Amanda Trople, Josh Trople, Chuck Branum, Zach Eigner, Tim Hall and Jon Madsen.
Motion by Lynn, seconded by Chauncey to approve the proposed agenda with the addition of a Fleet Service Request and A Fire Dept. Contract MOA. All voted aye.
Motion by Chauncey, seconded by Lynn to approve the minutes of March 12, 2024. All voted aye.
Irene discussed the financial reports and the claims for the month.
Motion by Lynn, seconded by Chauncey to approve the financial reports and claims as presented. All voted aye.

NUVFD Chief Amy Caringi-Hall reported on the following:
•13 calls for service in March: 2 vehicle accidents, 1 hay bale, 1 grass fire, 1 structure fire, 7 emergency/public service and 1 other.
•Donations for March were $0
•For March training a house was donated for training and we practiced hose advancement and safety procedures.
•Derek Bailey-Meier and Dalton Winegar are taking the firefighter 2 course.
•Derek and Amy spent the weekend in Rapid Valley doing a 20-hour EMS class.
•Congratulations to Jesse and Shawna Watson and James Blevins for joining the fire department crew.
•Inventory has been finalized and copies were presented to the Board.

Old Business:
•The secretary/treasurer position was discussed. Irene indicated that someone has expressed an interest in the treasurer position but would not want the secretary position. Irene suggested that a secretary shouldn’t be hired, the secretary/treasurer of the Board could take care of that part of the position and the Board agreed. If a bookkeeper is hired, that person would report to the secretary/treasurer on the Board as we are still required to have a board secretary/treasurer. We discussed taking out a bond on a bookkeeper and Irene will check into that. Irene suggested that a bookkeeper be hired later in the fall as there isn’t that much to learn so it wouldn’t be a hard transition for just two or three months plus she would be available to help. Caleb expressed the concern that a bookkeeper wouldn’t be covered under worker’s comp and would this person be an employee or a contracted employee. The Board would be contracting with someone to do the bookkeeping.
•Purchasing a computer was discussed. A personal computer should not have to be used for the financial records. Irene said that last month Office Depot had their Lenovas half price but she didn’t have the authorization to purchase one and asked if the board would approve that. Motion by Casey, seconded by Lynn to approve up to $600 for a computer purchase. All voted aye.
•Selling the old ambulance was discussed. Casey received the information from Tim Raba on how to proceed with co-part for public auction. We need to declare it surplus and then advertise that it will be sold at public auction. The Board asked Caleb if this unit is still being used and if the department feels it can be sold. Caleb said yes it can be sold, they will have to de-emergency it, take their equipment out and charge the batteries. The Board asked if that could be done so it could be taken to Rapid in time for the auction to begin on May 7 and Caleb said it could.
•Motion by Chauncey, seconded by Casey to declare the 1997 Ford, E350, 2-wheel drive ambulance surplus and to sell it at public auction with co-part with a reserve of $7000 with the bidding to begin May 7 and end on May 14, 2024. All vote aye.
New Business:
•Derek Knodel reported that he would like to get all the filters replaced and oil changed in all of the trucks. The last complete service on the trucks was in 2015. The Napa store in Kadoka quoted him $1,760.40. Caleb said this was in their budget request. Motion by Chauncey, seconded by Lynn to approve this service request. All voted aye.
•Caleb presented a five-page memorandum of agreement for the district board to sign for the $5,000 contribution that the fire department agreed to donate for truck replacement for this budget year. The Board agreed that we should not have to sign a five-page legal document for a donation of $5,000 for truck replacement. We can only spend money on fire suppression so the money would not be spent on anything else and the fire department should be able to trust us without a MOA needing to be signed. Discussion followed on the fire department funds and what the SDCL says about considering the department funds when budgeting. The Board does not feel it is appropriate that the fire department is sitting on more funds than the district has and the district is funding the budget with 100% of tax monies. The Board told Caleb that the department needs to figure out what they are going to spend the memorials on as people feel they aren’t being spent. Some of those memorials were given many years ago. Caleb said truck replacement is the direction. Lynn said then put them with our funds because that is where a new truck is going to come from. Caleb will take it back to the department that we do not want to sign a MOA for the funds.
The fire department is a 501(c)4 non-profit. Casey said there are districts that have different departments within their districts and each department may get different donations so they have to use those funds first before the district funds them.
•Bylaw review will be put on the May agenda.
•The joint powers agreement was discussed. Item 6 which says the fire department is an independent contractor for the district was discussed. The fire department has worker’s comp insurance through Pennington County. They don’t have anyone bonded for their funds. Discussion followed.
•Roster updates and fire department financial reports were presented to the district board. To stay on the crew roster, members have to do 10% of calls and 18 hours of training per year. Wildland and CPR are 8 hours alone. Training can be anywhere; it doesn’t have to be the department training. They are enforcing the 18 hours of training. Caleb was asked if the department turns anyone away who wants to be on the crews. He said not really, they are informed of the requirements and it’s a heavy load the first couple of years. Wildland is one hour a week for 30-40 hours, 180 hours for structure and they get 2 years to get through this or they can be just fire ground support. The Board asked if someone asks to be on the crew just for grass fires and no structure fires would they be allowed to be on the crew. Caleb said they would not. Discussion was held as to why they wouldn’t allow volunteers to go to grass fires because they have personnel to go to structure fires. Both Caleb and Amy stated that they have never had anyone complain that they were turned away and they would love to have those people come visit with them about it. They could do fire ground support which is a condensed version of firefighter 1 and 2. Much discussion was held about allowing volunteers to be on the crew for grass fires only. Caleb said they have plenty of personnel, they don’t need volunteers who only want to do one aspect of the firefighting. Derek said when he started, he didn’t want to do structure fires but as he got more training, he likes it now so if people would just try it they would probably be ok with it. The Board indicated that there are local people who want to be part of the crew to help their neighbors/community members with grass fires but have no desire to go to structure fires and they think this should be allowed. It doesn’t seem like there would ever be too many people on the crew. Jack Dustman said that there is a small number of people who are really dedicated to the crew and many times when they go to fires there are firefighters out in their yards and they are not going to the fires. The Board indicated that this shows that not everyone is going to go to every fire so there probably is a need to have more crew members and allowing people to come on just for grass fires would help. Also discussed was why a person could not volunteer to be on the medical rescue truck without having to be a firefighter. There are people who would like to do first response but have no desire to put out fires. Caleb and Amy maintained that even grass fires can turn into structure fires and it is important for everyone to have the proper training if that happens.
•The location of the trucks was discussed. One of the trucks is located at Dustman’s throughout the year but stored at the hall during the cold months of winter. This has been brought up many times before. A letter was presented from Angie Mann asking that the truck be either rotated around the district or be housed at the fire hall. Caleb said the history is that the truck was purchased by Pennington County. Amy provided fire statistics for 3 zones in our district. Location of the trucks will again be placed on the May agenda.
Public comments: Amanda Trople asked why all rules aren’t applied equally to all personnel. An example is use of the water, Josh was chewed out for filling his water tank to go to Scenic to help with a fire while other personnel are allowed to wash their personal vehicles. Josh said that he has always used his own water to fill his tank but that was the first time he used the water from the fire hall to help fight fire. The Board asked why they are allowed to use the water to wash their personal vehicles. Caleb said that was something Ronnie started as a perk of being on the crew. The Board encouraged Caleb to be sure to apply the rules to all equally.

The next business meeting is May 14, 2024 at 7:00 p.m.
Motion by Lynn, seconded by Chauncey to adjourn the meeting at 8:54 p.m. All voted aye.

 

 

 

 

Agenda April 9, 2024 Minutes March 12, 2024

New Underwood Fire Protection District Meeting Agenda
Tuesday, April 9, 2024 - 7:00 pm
100 E Oak St
New Underwood SD 57761
 

1.Meeting called to order
2.Approval of Proposed Agenda
3.Approval of Minutes of March 12, 2024
4.Financial Report and Monthly Claims
5.New Underwood VFD Chief’s Report
6.Unfinished/Old Business
a. Secretary/Treasurer position/computer purchase
b. Ambulance auction
7. New Business
a. By-laws review
b. Joint Power Agreement Review
c. Quarterly department financial report and roster updates
d. Truck location
8. Public Comments
9. Next Business Meeting – May 14, 2024
10. Adjournment

 

NEW UNDERWOOD FIRE PROTECTION DISTRICT
March 12, 2024


The New Underwood Fire Protection District met in regular session Tuesday, March 12, 2024 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Levi Derner and Chauncey Phillips.
Also present: Caleb Dustman, Emily Ferris, Dalton, Catie and Lizzie Winegar, Amy Caringi-Hall, Derek Knodel, Jack Dustman, Shawna Watson, Angie Mann, Tiffany Knuppe, Amanda Trople, Chuck Branum, Zach Eigner, Tim Hall and Jon Madsen.
Motion by Levi, seconded by Lynn to approve the proposed agenda. All voted aye.
Motion by Lynn, seconded by Chauncey to approve the minutes of February 13, 2024. All voted aye. Motion by Levi, seconded by Casey to approve the minutes of February 27, 2024. All voted aye.
Irene discussed the financial reports and the claims for the month updating the amount for Golden West and changing the payee from Office Depot to Mastercard for the office supply bill. Irene also asked the status of fixing the suspension on Rescue 10. Derek said that they ordered the wrong air bags so they are waiting on that but the springs were put in and that has made some difference.
Motion by Chauncey, seconded by Levi to approve the financial reports and claims as presented. All voted aye.

NUVFD Chief Amy Caringi-Hall reported on the following:
•14 calls for service in January: 5 vehicle accidents, 1 vehicle fire, 2 grass fires, 1 structure fire, and 3 emergency/public service and 2 others.
•Donations for February were $300 from Golden West and the Wall Fire Dept sent us a $500 check for a fire we did not bill for so we are presenting one-half of it ($250) to the NU Fire District for equipment use.
•For February training 3 went to the Rushmore Conference, did search and rescue offsite and brought an instructor in for 6 hours, and trained with Box Elder on rapid intervention teams.

Old Business:
•Rescue 8 was sold at auction and we received $9,398.49. Irene asked if we should move $10,000 to savings with that deposit and the general consensus was to do that.
•Our insurance agent Kellie Ostensen sent the updated quote for the increased values on the vehicles, equipment and building and it will be $1,430 annually and will be prorated when they bill it.

New Business:
•Selling the old ambulance was discussed and it was decided that it wasn’t used enough to warrant keeping it. Casey will get the information from Tim Raba to sell through the auction company.
•Discussion was held on hiring a treasurer for the purpose of continuity with the district. Purchasing a computer for the treasurer to use so a personal computer doesn’t have to be used was also discussed. It was decided to look into purchasing a computer and to start keeping track of the hours needed for the position.
Public comments: Angie Mann asked if it is possible to have a truck placed in the Viewfield area. Marsha Simmons has a free garage it could be parked in. It was discussed that maybe it could rotate areas each summer to be located in. Caleb expressed the concern that there wouldn’t be firemen to man it at other locations. It was decided that this would be put on the next month’s agenda for discussion. Irene asked if they could have statistics available then on the percentage of fires in each area of the district.

The next business meeting is April 9, 2024 at 7:00 p.m.

Motion by Chauncey, seconded by Levi to adjourn the meeting at 7:23 p.m. All voted aye

 

 

Annual Meeting and Fire Board Election

New Underwood Fire Protection District Annual Meeting & Election Agenda
Tuesday, February 27th, 2024 - 6:00 pm
New Underwood Community Center 500 South A Avenue
New Underwood SD 57761


1. Meeting called to order
2. Approval of Proposed Agenda
3. Financial Report
4. Minutes of February 28, 2023 annual meeting presented as approved in March 2023

5. Unfinished/Old Business

6. New Business
     a. Board Elections
         i. The election will fill the seats of two (2) Directors
        ii. President calls for nominations for 3 election judges
       iii. Secretary gives judges oath of office
       iv. Judges select moderator and election proceeds with nominations called by moderator and the
           election process continues and ends with voting, canvass and tally of votes by judges
     b. Seat Directors
     c. Review SDCL on Election of Officers by Board
7. Public Comment
8. Next Business Meeting – March 12th, 2024, at 7:00 pm
9. Next Annual Meeting & Election – February 25, 2025
10. Adjournment

Agenda and minutes of Feb 13 and Feb 27

New Underwood Fire Protection District Meeting Agenda
Tuesday, March 12, 2024 - 7:00 pm
100 E Oak St
New Underwood SD 57761


1. Meeting called to order
2. Approval of Proposed Agenda
3. Approval of Minutes of February 13, and February 27, 2024
4. Financial Report and Monthly Claims
5. New Underwood VFD Chief’s Report
6. Unfinished/Old Business
   a. Rescue 8 auction results
   b. Insurance increase update
7. New Business
   a. Possible sale of the old ambulance
   b. Secretary/Treasurer Job
   c. Review date and time of meetings
   d. File cabinet donation

8. Public Comment
9. Next Business Meeting – April 9, 2024
10. Adjournment

NEW UNDERWOOD FIRE PROTECTION DISTRICT ANNUAL MEETING & ELECTION
FEBRUARY 27, 2024 MEETING MINUTES


The New Underwood Fire Protection District held its annual meeting and election on February 27, 2024 at the New Underwood Community Center and it was called to order at 6:00 pm.
Members Present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Board Members Shawna Watson and Tim Raba.
Also Present: Reference sign in sheet.
Motion by Lynn seconded by Tim to approve the proposed agenda.
Irene provided the 2023 annual report as it was prepared and submitted to the Pennington County Auditor. Motion by Tim, seconded by Lynn to approve the annual report as presented. All voted aye.
The minutes of the 2023 Annual Meeting and Election which were approved in March 2023 were presented and Casey asked if there were any questions. No questions were presented.
Unfinished/Old Business:

None


New Business:

Board Elections
o
Casey called for nominations for 3 election judges. Meri Jo Anderson, Travis Lasseter, and Kristi Pritzkau were nominated and unanimously seated as the only three nominated.

Irene verified that each judge was a registered voter within the district and gave all three the Judges Oath of Office. Travis was selected as the moderator by the judges.

At 6:10 pm Travis announced 2 director seats were opened to be filled and called for nominations. The following nominations were made:

Levi Derner was nominated by Stanley Price

Chauncey Phillips was nominated by Pat Tisdale

Amanda Trople was nominated by Jon Madsen

Josh Trople was nominated by Chuck Branum

Travis closed nominations at 6:13 pm hearing and seeing no other nominations.

Irene verified that each nominee and nominator was a registered voter in the district and that each nominee accepted the nomination.

Ballots were printed with each nominee listed. The judges verified the ballot matched the nomination list.

Travis announced that the polls were open at 6:27 pm.

Meri Jo and Kristi verified each registered voter who presented ID against the voter registration list from both Meade and Pennington Counties and the voter was written in the pollbook. Each ballot was stamped and the voters presented that stamp to the judge before placing the ballot in the ballot box.

Travis announced that the polls were closed at 6:56 pm.

The judges publicly canvassed and tallied the votes in the pollbook and separate tally sheet.

Travis announced that there were 72 ballots cast which was verified against the poll book and the top 2 vote getters were Chauncey Phillips and Levi Derner.

Official Election Results
o
Chauncey Phillips – 61
o
Levin Derner – 60
o
Amanda Trople – 15
o
Josh Trople – 8
Public Comments:

None
New Business:

Board Elections Continued:
o
Seat Directors

The two newly elected board members were seated.
o
Casey informed the Board that per SDCL 34-31A-15 officers are elected for two years and as the current officers have only completed a one-year term there would be no need for election of officers.


The next business meeting is March 12, 2024.


The next annual meeting & election is February 25, 2025.
Motion by Lynn, seconded by Levi to adjourn at 7:31 pm.

NEW UNDERWOOD FIRE PROTECTION DISTRICT
February 13, 2024


The New Underwood Fire Protection District met in regular session Tuesday, February 13, 2024 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Shawna Watson and Tim Raba.
Also present: Caleb Dustman, Emily Ferris, Dalton Winegar, Amy Caringi-Hall, Derek Knodel, Jack Dustman, Paul Dustman, Chauncey Phillips, Tim Hall and Jon Madsen.
Motion by Shawna, seconded by Tim to approve the proposed agenda. All voted aye.
Motion by Tim, seconded by Casey, to approve the minutes of January 16, 2024 with the correction of the date in the first line from January 10 to January 16. All voted aye.
Irene discussed the financial reports, claims for the month and the annual report. Irene verified with the county auditor that because we operate on a cash basis the expenses listed on the annual report are literally only the checks that were written January 1 through December 31, 2023 and the receipts are what was received during those dates. The annual report will be presented at the annual meeting.
Motion by Lynn, seconded by Tim to approve the financial reports, annual report and claims as presented. All voted aye.
NUVFD Chief Amy Caringi-Hall reported on the following:

20 calls for service in January: 2 vehicle accidents, 1 vehicle fire, 1 grass fire, 3 structure fires, 4 fire alarms and 7 emergency/public service and 2 other.

There were $25 in donations for the month of December, a late fundraiser donation.

January training was doing station inventory and thank you to Casey for helping.

The Rushmore conference starts this weekend and several members are taking classes.

Dalton entered the fire fighter I course which is 90 hours.

The department elected officers and they are Chief Caleb Dustman, Chief 2 Amy Caringi-Hall, Chief 3 Zach Eigner and Station Captain Derek Knodel.
Old Business:

The auction for rescue 8 will begin with bids taken Feb 14 through Feb 20 at 12:00 p.m.

Our insurance agent Kellie Ostensen finally sent the requested quotes for the increased values on the vehicles, equipment and building and these were discussed. Motion by Tim, seconded by Lynn, to request the larger dollar increase for the building and vehicles and the $600,000 increase on the portable equipment for the increased premium of $1490. All voted aye.

The annual election was discussed. The legal newspaper for Meade County is the Faith Independent so the notices were placed in the Pennington County Courant and the Faith Independent. Irene will check with potential judges. As requested by the Board Casey checked with the state attorney general’s office on the interpretation of SDCL 34-31A-15 concerning election of officers of the Board. He recommended that the current officers be elected for two-year terms as required by the statute. Casey’s personal attorney interpreted the law the same way when asked. Discussion followed. It was the general consensus of the Board that the decision on the election of officers be made at the annual meeting after the election.


There wasn’t any new business


There were no public comments.


The next business meeting is March 12, 2024 at 7:00 p.m.
Motion by Shawna, seconded by Tim to adjourn the meeting at 7:45 p.m. All voted aye.

 

February 13, 2024 Meeting Jan 10 Minutes

New Underwood Fire Protection District Meeting Agenda
Tuesday, February 13, 2024 - 7:00 pm
100 E Oak St
New Underwood SD 57761


1.Meeting called to order
2.Approval of Proposed Agenda
3.Approval of Minutes of January 16, 2024
4.Financial Report and Monthly Claims
5.New Underwood VFD Chief’s Report
6.Unfinished/Old Business
     a.Rescue 8 auction
     b.Insurance
     c.Annual election


New Business
8. Public Comment
9. Next Business Meeting – March 13, 2024
10. Adjournment

 

 

NEW UNDERWOOD FIRE PROTECTION DISTRICT
January 16, 2024


The New Underwood Fire Protection District met in regular session Tuesday, January 10, 2024 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Shawna Watson and Tim Raba.
Also present: Caleb Dustman, Emily Ferris, Zach Eigner, Dalton Winegar, Derek Bailey-Meier, Amy Caringi, Amanda and Josh Trople, Derek Knodel, Chuck Branum and Jon Madsen.

Motion by Lynn, seconded by Tim to approve the proposed agenda with the addition of file cabinet purchase to new business. All voted aye.

Motion by Tim, seconded by Casey, to approve the minutes of December 12, 2023. All voted aye.

Irene discussed the financial reports and claims for the month and asked to add an invoice for Justice Fire and Safety for $691 that is overdue from October 2023. We had never received the bill that they said was emailed until recently when a late notice was emailed to Shawna.

Motion by Shawna, seconded by Tim to approve the financial reports and claims as presented with that addition. All voted aye.

NUVFD Chief Amy Caringi reported on the following:
•16 calls for service in December: 2 vehicle accidents, 1 vehicle fire, 1 grass fire, 2 structure fires, 2 fire alarms and 8 emergency/public service.
•There were zero donations for the month of December.
•December training was on forcible entry at Box Elder.
•With the weather turning colder we are checking on the building periodically to make sure there are no issues. Bundle up and keep warm.
•Due to needed room we put Utility 6 outside for the winter.
•Irene asked for the list of all the firefighters who drive including their driver’s license number and birthdates as discussed previously. Caleb will have the list next month.
•Casey asked if the firefighters all come to the trainings. Amy said that she can’t make them come to trainings as they are volunteers.

Old Business:
•The auction for rescue 8 will begin with bids taken Feb 14 through Feb 20 at 12:00 p.m. Irene will publish the appropriate notices in the Pennington County Courant.
•Casey reported that he asked our insurance agent, Kellie Ostensen for the insurance quotes we wanted on December 14 and she said she would have them in a week or two but we still have not received them so he didn’t see a need to have her come to the January meeting. The Board would like to have her come to the February meeting.
•The annual election was discussed. The board asked to have the annual meeting/election notice placed in the Pennington County Courant and the legal paper for Meade County.

Irene will check with potential judges.
The auditor’s office provides dividers for voting and Tim will pick them up. Casey told the Board that there had been questions about the length of terms of the officers so Irene asked Rod Fortin with the Department of Legislative Audit what the terms are per SDCL 34-31A-15. As stated in that statute, he said all directors and officers shall be elected for two years and hold office until their successors have been elected and qualified…. Discussion followed with the Board asking Casey to check with the state attorney’s office on the interpretation of the law.

New Business:
•Motion by Tim, seconded by Lynn to hold the annual meeting and election on February 27 at 6:00 p.m. at the New Underwood Community Center. All voted aye.
•Casey asked the Board to purchase a two-drawer locking file cabinet to be kept at the fire hall for the financial records so Irene doesn’t have to transport everything back and forth from her house. The Board approved of this purchase. Amanda Trople said that she will have a surplus fireproof file at the school that she may be able to give to the fire district and she will let us know. The Board thanked her.

Public Comments:
•Chuck Branum asked if the board receives quarterly training reports for each firefighter and if not, they should. Amy said she can’t force them to come because they are volunteers but Chuck said that could be a requirement of being a member of the fire department and the board should want to know that each firefighter is properly trained. For safety reasons all firefighters should be assured that each firefighter is properly trained.

The next business meeting is February 13, 2024 at 7:00 p.m.

Motion by Lynn, seconded by Shawna to adjourn the meeting at 7:55 p.m. All voted aye

January 16, 2024 Agenda December 12 Minutes

New Underwood Fire Protection District Meeting Agenda
Tuesday, January 16, 2024 - 7:00 pm
100 E Oak St
New Underwood SD 57761


1. Meeting called to order
2. Approval of Proposed Agenda
3. Approval of Minutes of December 12, 2023
4. Financial Report and Monthly Claims
5. New Underwood VFD Chief’s Report
6. Unfinished/Old Business
    a. Rescue 8 auction
    b. Insurance
    c. Annual election
7. New Business
    a. Designate annual meeting date/election per state statute b.
8. Public Comment
9. Next Business Meeting – February 13, 2024
10. Adjournment

 

NEW UNDERWOOD FIRE PROTECTION DISTRICT
December 12, 2023


The New Underwood Fire Protection District met in regular session Tuesday, December 12, 2023 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Shawna Watson and Tim Raba.
Also present: Caleb Dustman, Emily Ferris, Tiffany Knuppe, Jack Dustman, Zach Eigner, Dalton Winegar, Angie Mann, Derek Bailey-Meier, Tim Hall, Amy Caringi, Justin Uhrig, and Jon Madsen.

Motion by Lynn, seconded by Shawna to approve the proposed agenda. All voted aye. In the minutes of November 14, 2023 under old business it should have said Caleb presented a check to the district for the Golden West Telecommuncations capital credits for $296.60, not Casey. Motion by Tim, seconded by Lynn, to approve the minutes of November 14, 2023 with that correction. All voted aye.
Irene discussed the financial reports and claims for the month and the need for a budget supplement for 2023 to include all of the expenses for rescue 8 replacement and the equipment replacement. Even though those expenses are paid by insurance they need to be ran through the budget. She also added $363.83 to the NU Fire invoice reimbursement for the freight for the grant items request and changed the Golden West amount to $110.76 as she just received the current bill. Motion by Shawna, seconded by Tim to approve the financial reports and claims as presented. All voted aye.
NUVFD Chief Amy Caringi reported on the following:
•13 calls for service in November: 1 vehicle accident, 1 hay bale fire, 4 structure fires, 7 emergency/public service.
•Our fundraiser donation after expenses was $9,403.94
•There were zero other donations for the month of November.
•November training was on engine 1 pump operations and cold weather preparations for the pump.
•With the weather turning colder and snow around the corner we are meeting with the city and Officer Jones and Mr. Vandermay to go over emergency planning.
•Amy thanked everyone for coming to the celebration for Ronnie Racicky’s 38 years as chief and 50 years with the department.
•The starter is out of engine 3.2 so it is down.

Casey asked about the grant for PPE – he heard it on the news. Caleb said they will start on it next year, they put in for $48,000 and received $33,000. Casey let them know if the fire department takes in over $50,000 they might have to file a tax return.

Old Business:
•The status of rescue 8 was discussed. Tim said they had some computer issues but Shawna is helping him with it and hopefully they will finish it tomorrow.
•Irene reported that our insurance agents, Kellie and Trevor couldn’t make it to this meeting as requested but will try to make it to the January meeting. Casey spoke with her and she said if we get the updated values to her she could give us a quote for raising them. She said that the district should have on file the names, dates of birth and driver’s license numbers for all fire department members who are driving the vehicles. Caleb was asked to get that information to Irene. Values were discussed and it was determined what amounts to ask for quotes and Casey will get those to Kellie.
New Business:
•Casey discussed the need for the district to have an inventory. Amy said the department does an annual inventory and Casey will come in to help when that is done.
•The budget supplements needed were discussed. Motion by Tim, seconded by Lynn, to approve the following budget supplements:
For capital outlay additional $26,120 for 21 Equipment Replacement for a new total of $26,970, and additional $6,045 for 22 Truck Replacement for a new total of $11,045 with a new grand total of $100,916. Funds on hand from the insurance proceeds will fund this supplement. All voted aye.

Public Comments:
•Angie asked Caleb about what he said last month about the donation of $5,000 that the fire department was going to make to the district truck replacement fund but they were working on the memorandum of understanding, does that mean that it will come with conditions? Caleb said no, just a memorandum of understanding of how the funds will be spent.
•Angie also asked if all of the fire trucks are here in New Underwood. Truck number 7 is at the Dustman’s but will be here in the winter. Angie asked if it should be kept at Dustman’s or should one be kept out north somewhere. Casey said this is something that can be discussed.

The next business meeting is January 9, 2024 at 7:00 p.m.

Motion by Lynn, seconded by Tim to adjourn the meeting at 7:58 p.m. All voted aye.

Meeting Date Change

New Underwood Fire Protection District
 
Due to a death in the community, the regular meeting of the New Underwood Fire Protection District has been moved to
January 16, 2024 at 7:00 p.m.

November Minutes and December Agenda

New Underwood Fire Protection District Meeting Agenda
Tuesday, December 12, 2023 - 7:00 pm
100 E Oak St
New Underwood SD 57761
 

1.Meeting called to order
2.Approval of Proposed Agenda
3.Approval of Minutes of November 14, 2023
4.Financial Report and Monthly Claims
5.New Underwood VFD Chief’s Report
6.Unfinished/Old Business
        a. Rescue 8 auction
        b. Insurance
7. New Business
a. District Inventory
b. Budget supplements
8. Public Comment
9. Next Business Meeting – January 9, 2023
10. Adjournment
 
 
 
 
NEW UNDERWOOD FIRE PROTECTION DISTRICT
November 14, 2023

The New Underwood Fire Protection District met in regular session Tuesday, November 14, 2023 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Shawna Watson and Tim Raba.
Also present: Caleb Dustman, Emily Ferris, Tiffany Knuppe, Jack Dustman, Zach Eigner, Dalton Winegar, Angie Mann, Derek Knodel, Tim Hall and Jon Madsen.
 
Motion by Shawna, seconded by Tim to approve the proposed agenda with the addition of Rescue 10 suspension repair to new business. All voted aye. Motion by Lynn, seconded by Tim, to approve the minutes of October 10, 2023. All voted aye.
 
Irene discussed the financial reports and claims. Motion by Casey, seconded by Lynn to approve the financial reports as presented. All voted aye.
 
NUVFD Chief Caleb Dustman reported on the following:
• 17 calls for service in October: 3 vehicle accidents, 1 grass fire, 2 structure fires, 8 emergency/public service, 1 vehicle fire; 1 fire alarm; 1 other.
• October was very busy and it started with fire prevention week. We worked with K-5 on the importance of knowing your address, practicing fire drills and having a safety plan.
• The Pennington County Annual Fire Meeting was held Oct 14 and Derek Knodel was awarded Rookie of the Year; we had two nominated for firefighter of the year and Caleb was nominated for fire officer of the year and was very humbly able to receive this award.
• Our pork dinner/silent auction was fun and we had a good turn-out. We are using the $8,500 in donations received for rescue supplies and equipment. We are still waiting for the Modern Woodmen match.
• October training was on truck maintenance procedures.
• Everyone is encouraged to be aware of changing weather, keep your tank full, keep warm clothes and an emergency kit in your car.
 
Old Business:
• The status of rescue 8 was discussed. Tim hasn’t accomplished a lot yet, he needs some tech help and Shawna has volunteered to help with it. Tim will plan a month out to give Irene time to advertise.
• Caleb told the board that the fire department agreed to donate $5,000 to the district for truck replacement. They are currently working on a memorandum of understanding for the donation.
• Casey presented a check to the district for the Golden West Telecommunications capital credits for $296.60 and asked if the district wants the department to take over paying the bill monthly. It is currently set on auto pay from the district account and the general consensus was to leave it at that.
• The Board told Caleb they would like to have a budget report with what is spent and what remains included with the department’s quarterly financial report. They also asked if the memorial money is still being tracked like it was before and would like to see that on the quarterly report as well.
 
New Business:
• Irene informed the Board that she has received letters from the insurance company that they will not be renewing our policy but our agent Kellie said not to worry as it was purchased by a new carrier and will be renewed with the same coverages. Then another letter was received that they will still write the policy if certain changes are made. An application has been sent from the new carrier and Irene presented those questions and values. Caleb said the values are way too low. After discussion the Board decided to have Irene ask Kellie to come to our December meeting to discuss the insurance policies and coverages.
• Caleb told the Board that there is a suspension issue with rescue 10. It is very top heavy and is squirely to drive and it is a safety hazard. Derek Knodel explained that at 65-70 mph it feels like driving on black ice and it is scary to drive. Clint Godfrey from Godfrey Brake suggested putting air bags and springs under it. The springs are probably worn out. He will donate the air bags and do the work for $2,510.96. Motion by Casey, seconded by Tim to approve this replacement of the suspension on rescue 10. All voted aye.
• Shawna asked if the additional key was ever found for the safety deposit box. Ronnie Racicky had the key and turned it in to Irene at a prior meeting and Casey has it now.
 
Public Comments:
• Emily said that someone owes Shawna an apology for being accused of having a key, the key was found. Irene apologized to Shawna as she had only asked Shawna if she had the key, there was no accusation. She said she was sorry if she was offended by the question. Irene had wanted it noted that she had only received one key and at that time Ronnie said he thought he had the key and at the next meeting gave it to her in front of everyone there. She didn’t realize Shawna didn’t see that.
• Angie asked some clarifying questions from the insurance application on flood insurance as you can’t even buy it unless you are in a flood plain so why would they ask if we wanted it. Irene thinks it is because it was just a standard application. She also asked if the district insures the vehicles shouldn’t the department insure the drivers?
 
The next business meeting is December 12, 2023 at 7:00 p.m.
Motion by Shawna, seconded by Lynn to adjourn the meeting at 7:56 p.m. All voted aye.

November 2023 Agenda and October Minutes

NEW UNDERWOOD FIRE PROTECTION DISTRICT
October 10, 2023

The New Underwood Fire Protection District met in regular session Tuesday, October10, 2023 at
7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene
Madsen, Members Shawna Watson and Tim Raba.
Also present: Caleb Dustman, Emily Ferris, Jay Price, Tiffany Knuppe, Jack Dustman, Amy
Caringi, Tiny Bailey-Meier Zach Eigner, Dalton Winegar, Katie Winegar, Ben Brown, Tim Hall
and Jon Madsen.

Motion by Tim, seconded by Lynn to approve the proposed agenda. All voted aye.
Motion by Lynn, seconded by Tim, to approve the minutes of September 12, 2023. All voted aye.
Irene discussed the financial reports and claims. The monthly request for reimbursement from the
fire department includes several old bills. One of the bills is from October 2022 for $244.57 which
would have been last budget year. Discussion followed. Irene and Casey both expressed that the
bill from October 2022 should be the responsibility of the fire department as it should have been
paid in last year’s budget. Caleb said that they didn’t get a bill and it should have gone to the fire
district but nobody got a bill so that is why it wasn’t paid. The invoice says that the items were
delivered to Caleb’s home address and billed to the fire department. It was stressed that even if a
bill was not received, the order was placed and received so the bills should have been taken care
of in a timely manner as this reflects on the department and the district.

Irene pointed out that a direct deposit came from Meade County for $2,846.32 for tax collections
for fire insurance. Caleb explained that it is a fire insurance rebate outlined by state statute on the
homeowners’ insurance premiums of the people living in our district. A fee comes off of the
premiums and it goes to the departments so the money needs to go back to the department. Shawna
said she had sent a direct deposit form last year to Meade County to have it deposited into the fire
department’s account so it shouldn’t have gone into our account.

Motion by Shawna, seconded by Tim to approve the claims as presented. Aye: Lynn, Tim and
Shawna. Nay: Casey and Irene. Motion passed.

Motion by Shawna, seconded by Tim to write a check to the fire department for $2,846.32 for the
fire insurance that should have gone to them. All voted aye.

Motion by Lynn, seconded by Tim to approve the financial reports as presented. All voted aye.
Assistant NUVFD Chief Caringi-Hall reported on the following:
• 14 calls for service in September: 1 vehicle accident, 1 grass fire, 2 structure fires, 9
emergency/public service, 1 other.
• September training was on flow meter in 5-7 and structure attack.
• We ran the kids’ games at the Labor Day celebration and have been asked back again next
year.
•We held a 9-11 community walk at the track to honor our fallen NYFD, civilians and responders.
•Derick Bailey-Meier is progressing through structure class very well. This course is a huge time commitment of 120 hours total. Thank you, Derick for your dedication.
•We received a $200 donation which is going to the LUCAS.
•A check was presented to the district board for the tax reimbursement of $77.07 on a past invoice.
•Rosters and the quarterly financial reports were presented to the district board.
Old Business:
•The status of rescue 8 was discussed. Tim talked to Nick with Copart which is an online auction service. They have a yard in Rapid and will charge $89 plus 3% of what we get up to $250. They have an auction every two weeks that is advertised nationwide. Irene said that we have to advertise in our legal newspaper that we are selling it at public auction just as we advertised for bids. Discussion was held on what the minimum would be that we would take for it. Motion by Lynn, seconded by Casey, to advertise to sell Rescue 8 at public auction October 31 with the Copart online auctions in Rapid City, SD. All voted aye. Motion by Casey, seconded by Tim, to put a $3,500 minimum on it. All voted aye. Tim told Irene not to advertise until she hears from him to make sure we can get it on the date advertised.
•Requiring petitions for the election was discussed. Irene asked where the people would pick up and file the petitions if we did. The general consensus was to leave the procedure as is as it worked well last year and it would be difficult to have a place for people to pick up and file petitions.
•Casey asked if there were any questions about the fire department quarterly financial reports and roster updates and asked the board to look them over and ask questions at the next meeting if there are any.
New Business:
•Irene received a check for capital credits from Golden West Telecommunications for $296.60 which is made out to the fire department as the account is in their name. The Board asked the fire department to transfer the money to the fire district as we are the ones who pay the bill. Caleb said he would have to ask his department members to approve that.
Public Comments:
•Jay Price asked about the election and if we will be requiring petitions. At this time, we will not be and will follow the same procedure as last year.
•Jon Madsen asked why with 3 chiefs in the meeting they can’t decide to give that $296 check to the district board, why do they have to go back to the department to ask them? Caleb said because he chooses to. Lynn also said that he wonders that too because the district board gives the chief the authority to spend up to $1,500 without coming to us so why can’t the department give the chief the same thing, give the chief permission to approve up to $500? Caleb said it is just not a decision he is comfortable leaving the department out of right now.

The next business meeting is November 14, 2023 at 7:00 p.m.

New Underwood Fire Protection District Meeting Agenda
Tuesday, November 14, 2023 - 7:00 pm
100 E Oak St
New Underwood SD 57761


1. Meeting called to order
2. Approval of Proposed Agenda
3. Approval of Minutes of October 10, 2023
4. Financial Report and Monthly Claims
5. New Underwood VFD Chief’s Report
6. Unfinished/Old Business
a. Rescue 8 auction
b. Truck donation from fire department
c. Golden West Telecom. capital credit check from fire department
d. Fire Dept. quarterly financial report and roster questions
7. New Business
a. Insurance notice of cancellation/conditional renewal notice
b. Insurance application
8. Public Comment
9. Next Business Meeting – December 12, 2023
10. Adjournment

October meeting Agenda September meeting minutes

New Underwood Fire Protection District Meeting Agenda
Tuesday, October 10, 2023 - 7:00 pm
100 E Oak St
New Underwood SD 57761

1. Meeting called to order
2. Approval of Proposed Agenda
3. Approval of Minutes of September 12, 2023
4. Financial Report and Monthly Claims
5. New Underwood VFD Chief’s Report
6. Unfinished/Old Business
     a. Rescue 8
     b. Petitions for elections
     c. Fire Dept. quarterly financial report and roster updates per
         agreement
7. New Business
a. Golden West Capital Credit check
8. Public Comment
9. Next Business Meeting – November 14, 2023
10. Adjournment

 

NEW UNDERWOOD FIRE PROTECTION DISTRICT


September 12, 2023


The New Underwood Fire Protection District met in regular session Tuesday, September12, 2023
at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene
Madsen, Members Shawna Watson and Tim Raba.
Also present: Angie Mann, Caleb Dustman, Emily Ferris, Jay Price, Tiffany Knuppe, Travis
Lasseter, Elizabeth Lasseter, Jack Dustman, Abbie Barber, Austin Barber, Amy Caringi, Jerome
Harvey, Taylor Stuck, Derek Bailey, Tim Hall and Jon Madsen.

Motion by Lynn, seconded by Tim to approve the proposed agenda with the additions of truck
repairs and designation to make changes to insurance policy in new business. All voted aye.
Presentations of jackets and expressions of appreciation for their service were made to Jack
Dustman and Jay Price.

Motion by Tim, seconded by Lynn, to approve the minutes of August 8, 2023. All voted aye.
Irene discussed the financial reports and claims. The monthly request for reimbursement from the
fire department had not been received until Sunday September 10 and not all itemized invoices
were included so it isn’t included in this month’s bills. Some of the requests included tax and
discussion was again held that as per our motion at the August 8, 2023 meeting, we will not
reimburse taxes on invoices. It was discussed with Caleb that it is just a matter of getting the
paperwork turned in to have all purchases tax exempt on the fire department accounts. We are both
tax exempt and it is prudent to not spend taxpayers’ dollars on paying taxes when it is not
necessary. The payment of the reimbursement request was discussed; our bylaws clearly state that
all requests for reimbursement will be presented by the first day of the month and must include a
supportive document of an itemized invoice/charge slip. This has been requested from the
department on several occasions and these requests for reimbursement are approved at their
monthly meetings which are the last week of the month so there isn’t any reason they can’t be
made available to Irene by the first of the month. Irene and Amy have discussed this several months
ago and the decision was made to put the request with the invoices in Irene’s box in the fire hall,
it does not have to be emailed. The joint powers agreement also says that bills will be submitted
monthly and reimbursed not less than quarterly. Motion by Tim, seconded by Casey to approve
the financial reports and monthly bills as presented. All voted aye.

Assistant NUVFD Chief Caringi-Hall reported on the following:
• 23 calls for service in August: 3 vehicles accidents, 6 grass fires, 1 vehicle fire, 4 structure
fires, 9 emergency/public service.
• County structure class began.
• August training was on rescue 10 operations and driving.
• We were at the end of the year pool fundraiser on August 19 and water games were held.
We were invited back for next year.
• We ran the kids’ games at the Labor Day celebration and will be doing it again next year.
• The slide on rescue 10 has arrived. Caleb and Jack will install it.
• We had $5,000 in donations for the month of August from the Wild Springs Solar Farm
for the LUCAS.
• The flow meter has been replaced on engine 5-7 but the alternator and ABS system need
work.
• We held a 9-11 remembrance walk at the track and the public was invited.

Old Business:
• The status of rescue 8 was discussed. The truck can be reappraised and we can readvertise
it or we can sell it outright at 90% of the appraised value or we can advertise and sell it at
public auction. Tim will talk to an auction company and report back at next month’s
meeting.
• Irene reported on her discussion with the county auditor. She would not interpret the SDCL
and suggested we contact the department of legislative audit with questions on the SDCL’s.
The tax levy amount is determined by the original request and the only increase we can
have is the increase in growth and CPI, if we want more than that we have to do an opt out.
The fire administration tax is only on rural taxpayers and not the taxpayers within the
municipality because it is statute driven and if a municipality has a fire department, then
the taxpayers within the municipality don’t get taxed for this. The proposed budget was
discussed. Casey attended the fire department’s last meeting at their request and Casey
asked if the department had discussed putting some of their money towards some of the
budgeted items requested. Amy said they were waiting for Casey to take the questions back
to the Board so they could make a more informed decision. This is the first meeting of the
fire protection district board since that meeting so questions could not be asked prior to
now. The board asked if the department would be willing to pay for some of the expenses
they requested or if they would donate funds to the department to help pay for truck
replacement. The fire district board had discussion on increasing the amount budgeted for
truck replacement by $4,000. The board told the department that the money that is donated
to them is meant to help fund the department or to purchase specific items so that money
should be spent for that, not be sitting in the bank. Much discussion followed on the SDCL
and that the resources of the fire department need to be considered when completing a
budget and the board would like to see them contribute more financially. They have
approximately $80,000 and the board is responsible to the taxpayers and asking them to
continue to fully fund all the expenses when the department is sitting on that kind of money
is not following the SDCL. Caleb said that the department’s money is being spent on EMS
expenses. Caleb was asked if the department would donate $4,000 to the truck replacement
fund. He thinks they would as this has been discussed at their meetings. The board asked
him to commit to this because our budget has to be approved tonight due to the tax request
deadline. Caleb said the department will donate $4,000 for truck replacement. It was also
noted that the Fire District Board can receive donations, memorial contributions and
bequests from anyone. Motion by Tim, seconded by Lynn to approve the budget as
proposed and to request the estimated maximum tax dollars available of $72,302. All voted
aye.
• Casey asked about the fire department quarterly financial reports and roster updates that
the department is supposed to give us per the joint powers agreement and asked when these
reports and updates will be given to us. The financial reports were discussed and Irene
explained that it should consist of a beginning balance, plus detailed revenues for the
quarter, minus detailed expenses for the quarter and an ending balance for each quarter.
They could use our report as an example. The budget report is not a financial report. We
have not received any roster reports. Caleb said the reports will be presented the next month
after the end of the quarter and they will be brought to the meeting.
New Business:
• Casey had asked for a key to the building in May and Caleb said he needed to order 10 of
the fobs at a time and that he needs to have a fob in order to have just a code to get into the
building and when asked again in August Caleb said he forgot. Casey would like to have
access to the building. He called Harvey’s and they said you don’t have to order 10 at a
time and that a fob is not needed to get a code. Casey asked if any other board members
wanted access to the building? Caleb will get a fob ordered or figure out how to get a code
for Casey and any other board members who want one.
• The audit report from Roxona Thompson was presented. The only thing noted was a check
that was listed with a wrong number but the amount was correct with the bank statement.
• Casey made the board aware that for fire district board elections we can require petitions
for those wanting to run for positions on the board. Discussion was held on the pros and
cons of requiring petitions. No decision was made at this time.
• Caleb discussed the repairs needed for Engine 5-7. The ABS module is out and it will not
shift and the alternator needs to be replaced. The estimate is $2,800 from Infinity Diesel so
he is asking for authorization for the repairs. Motion by Tim, seconded by Shawna to
authorize these repairs. All voted aye.
• The insurance agent said that we need to designate who has the authority to make changes
to our insurance policies. Discussion followed. Motion by Lynn, seconded by Tim to
designate Irene Madsen and Casey Knuppe as having authority to make changes to our
insurance policies. All voted aye.

Public comment:
• Jay Price asked if the board is going to pass the ordinance for petitions? The Board wasn’t
sure but we will put it on the agenda for the next meeting.

Motion by Casey, seconded by Lynn, to go into executive session at 8:40 p.m. for a personnel
matter pursuant to SDCL 1-25-2(1). All voted aye.

The board came out of executive session at 9:02 p.m.
The next business meeting is October 10, 2023 at 7:00 p.m.
Motion by Tim, seconded by Lynn to adjourn the meeting at 9:03 p.m. All voted aye.

 

September 2023 Agenda

New Underwood Fire Protection District Meeting Agenda
Tuesday, September 12, 2023 - 7:00 pm
100 E Oak St
New Underwood SD 57761

1.Meeting called to order
2.Approval of Proposed Agenda
3.Presentation of Jackets to Jay and Jack
4.Approval of Minutes of August 8, 2023
5.Financial Report and Monthly Claims
6.New Underwood VFD Chief’s Report


Unfinished/Old Business
1.Rescue 8
2.Budget
3.Fire Dept. quarterly financial report and roster updates per agreement

 New Business
1. Key/Code to building for district board members
2. 2022 Audit Report
3. Fire District Elections-petitions
Public Comment

Executive Session - personnel
Next Business Meeting – October 10, 2023, at 7:00 pm
Adjournment

August 2023 Agenda and Minutes

New Underwood Fire Protection District Meeting Agenda
Tuesday, August 8, 2023 - 7:00 pm
100 E Oak St
New Underwood SD 57761

1. Meeting called to order
2. Approval of Proposed Agenda
3. Approval of Minutes of July 11, 2023
4. Financial Report and Monthly Claims
5. New Underwood VFD Chief’s Report
6. Unfinished/Old Business
a. Bylaws
b. Rescue 8 bids
c. Budget
d. Dept./District Gas Cards
7. New Business
a. Tax Exemption
b.
8. Public Comment
9. Next Business Meeting – September 12, 2023, at 7:00 pm
7. Adjournment

NEW UNDERWOOD FIRE PROTECTION DISTRICT
August 8, 2023


The New Underwood Fire Protection District met in regular session Tuesday, August 8, 2023 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Shawna Watson and Tim Raba.
Also present: Derek Knodel, Catherine Winegar, Amy Caringi, Angie Mann, Caleb Dustman, Tiffany Knuppe, Tim Hall, Jack Dustman, Dalton Winegar, Jerome Harvey, Zach Einger and Jon Madsen.
Motion by Lynn, seconded by Tim to approve the proposed agenda. All voted aye.
Motion by Tim, seconded by Shawna, to approve the minutes of July 11, 2023. All voted aye.
Irene discussed the financial reports. Motion by Shawna, seconded by Lynn to approve the financial reports and monthly bills as presented. All voted aye.
Casey asked if we should have Jack and Jay present at our next meeting to present the jackets to them and the Board agreed.
Assistant NUVFD Chief Caringi-Hall reported on the following:

24 calls for service in July: 4 vehicles, 4 grass fires, 3 fire alarms, 1 vehicle fire, 3 structure fires, 9 emergency/public service.

July 22 we held the dedication and blessing of the new rescue rig and awards were given. Water games were held for the kids and rides were given.

July training was on engine one operations on scene.

We will be at the pool fundraiser on August 19 and will have water games.

We are gearing up for Labor Day and will be running the kids’ games.

Our annual fundraiser will be October 28 with pulled pork and a silent auction.

We had $6,046 in donations for the month of July, $5,000 from the Wild Springs Solar Farm, $1,000 from an anonymous donor and $46 at our open house event on July 22. The LUCAS, a CPR assisted device was obtained.

We have name plates for the donation board.

New hoses will be purchased with the VFA grant.

Old Business:

The bylaws were again discussed and changes were made. Motion by Irene, seconded by Lynn to approve and adopt the bylaws as changed without sending them to the lawyer. Aye: Casey, Lynn, Irene and Tim. Nay: Shawna.

No bids were received for Rescue 8. Irene was asked to find out if we can sell it outright if no bids are received.

The fire department’s proposed budget was discussed and changes made to their proposal. Casey presented and read the SDCL addressing budgets and the tax levy request. This law tells him that the state doesn’t see the district and the fire department as two separate entities. Discussion was held on the $80,000+ that the fire department is holding in funds and working together with the fire district using these funds to help with the budget. The fire department is a private non-profit and the fire district is a 501c(4).

Casey asked if the fire department now have their charge cards for gas. They do have them so we can discontinue our cards.

New Business:

Irene asked Caleb if the fire department is tax exempt why some of the invoices presented to us for reimbursement have tax on them? The invoice for Royal Wheel Alignment had $77.07 in taxes on it. Several invoices have tax charged on them. With both entities being tax exempt she doesn’t feel it is appropriate to spend taxpayers dollars on taxes that shouldn’t be charged. Caleb explained that he just hadn’t given them the tax exempt paperwork. Irene asked if he could get them the paperwork and ask for a refund on the tax and then pass that along to the district. She also suggested that the fire district board no longer reimburse any taxes paid on invoices. Motion by Tim, seconded by Casey to no longer reimburse any tax amounts charged on invoices. All voted aye.
There wasn’t any public comment.

The next business meeting is September 12, 2023 at 7:00 p.m.

Motion by Shawna, seconded by Lynn to adjourn the meeting at 9:35 p.m.

Minutes July 11, 2023

NEW UNDERWOOD FIRE PROTECTION DISTRICT
 
JULY 11, 2023

 

The New Underwood Fire Protection District met in regular session Tuesday, July 11, 2023 at 7:00 pm at the fire hall.

 

Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Shawna Watson and Tim Raba.

 

Also present: Emily Ferris, Tim Hall, Amy Caringi-Hall, Jerome Harvey, Katie Winegar, Ron Racicky, Derek Knodel, Caleb Dustman, Jack Dustman, Angie Mann, Allen Mann, Tiffani Knuppe, Traves Lasseter. Zach Einger, and Jon Madsen.

 

Motion by Tim, seconded by Lynn to approve the proposed agenda. All voted aye.

 

Motion by Lynn, seconded by Shawna, to approve the minutes of June 13, 2023. All voted aye.

 

Irene discussed the financial reports and corrected the Mastercard bill to $389.69. Motion by Shawna, seconded by Casey to approve the financial reports and monthly bills as presented. All voted aye.

 

Assistant NUVFD Chief Caringi-Hall reported on the following:

 

7 calls for service in June: 1 vehicle fire, 3 emergencies, 2 grass fires, 1 alarm

 

June 17 the fire department joined the Sami Jo pool and held water games at their

 

fundraiser.

 

July 22 from 11:00-12:00 we will have a meet and great and questions and answers. Family

 

fun, water games and tours of Rescue 10 will be from 12:00-3:00.

 

Engine 1 has a faulty sensor for foam proportioner and the piece is $750.

 

Engine 5-7 is in the shop at Infinity Diesel and the speed sensor is out; it should be back Thursday.

 

We had $0 donations for the month of June.

 

Vanway Trophy is making plaques for donations from Leslie Mann, Dale Mann, the Louie

 

& Amy Brunson Family and Lloyd Marti.

 

Caleb discussed the status of rescue 10. The truck as far as what is billed out is done. There is a problem with the lights on the side which wouldn’t work correctly. The company sent a program out to fix the bug but the system crashed. The manufacturer sent out several more programs that didn’t work and unfortunately, we had to send the module to them and the control module will have to be replaced for $3,129. This will come out of what is left of the insurance payment and the rest will have to come out of the budget. They are working on the slide mechanism and it should be here in two weeks. The truck will be dedicated on July 22 at the family fun event.

 

Old Business:

 

The bylaws were again discussed. Irene was asked to draw up a final draft for the August meeting

July 11 Agenda and June 13, 2023 Draft Minutes

New Underwood Fire Protection District Meeting Agenda
 
Tuesday, July 11, 2023 - 7:00 pm
100 E Oak St
 
New Underwood SD 57761
 

 

1. Meeting called to order

 

2. Approval of Proposed Agenda

 

3. Approval of Minutes of June 13, 2023

 

4. Financial Report and Monthly Claims

 

5. New Underwood VFD Chief’s Report

 

6. Unfinished/Old Business

 

     a. Bylaws

 

     b. Joint Powers Agreement 7. New Business

 

7. Officer’s credit cards

 

8. Budget

 

9. Public Comment

 

10. Next Business Meeting – August 8th, 2023, at 7:00 pm

 

11. Adjournment
NEW UNDERWOOD FIRE PROTECTION DISTRICT
JUNE 13, 2023


The New Underwood Fire Protection District met in regular session Tuesday, June 13, 2023 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Shawna Watson and Tim Raba.
Also present: Emily F, Tim Hall, Amy Caringi-Hall, Caleb Dustman, Tiffany Knuppe, Angie Mann, Allen Mann, Ron Racicky, Tara Richter, Tonya Branum, Chuck Branum, Jon Madsen,
Travis Lasseter, Elizabeth Lasseter, Derick B., Jack Dustman, Dalton Winegar, Jerome Harvey.
Casey asked to add the trailer purchase to the agenda. Motion by Lynn, seconded by Tim to approve the proposed agenda with that addition. All voted aye.
Motion by Lynn, seconded by Casey, to approve the minutes of May 9, 2023. All voted aye.
The financial report, budget report and June bills were presented and discussed. Irene said a check came from the insurance company for $2,614.10 and was deposited on June 9. This is the check that Caleb said would be the final payment. Irene presented the Rescue 8 claim report which was on file and updated with the latest claims.
Irene asked Caleb about the scoop stretcher for rescue 10 that was included on their monthly reimbursement request and if it will be coming from the budget as he had said at the last meeting that the final payment had been requested and the claim could now be closed. Caleb said this was to come out of the claim, they thought they were close to using all of the funds so that was not correct according to the report so there will be more so don’t close the claim.
Irene reported that there were two charge tickets on the Mastercard bill that were not turned in for a total of $85.21. She had asked Amy to obtain them and Amy said that they could not be found; she had BJ’s run a duplicate copy of one of the tickets but the other two were too far in the past and they didn’t have a record of it. She said the fireman that made the purchases said he put the tickets in the lock box to which Irene has the only key. The tickets were not there. Discussion followed and Amy said she could not keep track of that many employees turning in little slips of paper. Irene said that as the bill is in the fire protection district’s name, we have no choice but to pay it even if the documentation isn’t there. The bill does not state what was purchased, only the date and the amount. After much discussion Irene made a motion that as the agreement says we will reimburse the dept. for expenses that we have them put the Mastercard in the fire department’s name and they will be responsible for the bill and they can then request reimbursement each month and supporting documents will have to be provided as they do the other bills, seconded by Casey. Shawna expressed concern that she didn’t want this to be a hardship on the firefighters. It was noted that nothing will change on their part. The only change will be that the fire department will be responsible for the bill as the cards will be in their name and they will request reimbursement as they do with other bills. All voted aye.

Minutes May 9, 2023

NEW UNDERWOOD FIRE PROTECTION DISTRICT
MAY 9, 2023
The New Underwood Fire Protection District met in regular session Tuesday, May 9, 2023 at 7:00 pm at the fire hall.
Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen, Members Shawna Watson and Tim Raba.
Also present: Travis Lasseter, Tiffany Knuppe, Jack Dustman, Dalton Winegar, Zach Eigner, Derek Knodel, Amy Caringi-Hall, Caleb Dustman, Ron Racicky, Jerome Harvey, Chuck and Tonya Branum, Jon Madsen, Tim Hall and Deanna Wolken.
Lynn asked to add jackets for Jay and Jack to the new business and Casey asked to remove April donation to NUVFD report from the new business as Amy will address that in her report and to add the Hawk Draw fire payment. Motion by Raba, seconded by Watson to approve the proposed agenda with those three additions. All voted aye.
Irene informed the board that the request for reimbursement from the fire department that was received right before the April meeting was not paid and the check was voided. At the time, she presented the bill thinking the supporting documents could be obtained soon after the meeting. One of the invoices on the request had already been submitted for payment and was paid directly so that would have been a duplicate payment. The supporting documents for the remainder of the request were finally just received on Friday night May 5 so the request is being resubmitted tonight. Shawna asked if that was done even though the board approved it for payment? Irene again explained that the request for reimbursement was literally received 30 minutes before the April meeting and she was trying to be helpful by submitting it thinking the supporting documents could be obtained shortly after the meeting. After examining the request more thoroughly it was noted that one of the requests of $339 was for an invoice that was submitted for direct payment so it would have been a duplicate payment and then even though requested, the supporting documents were not received until Friday, May 5. It would have been irresponsible of her to issue the check even though it was approved as it was not correct because of the duplicate request and it couldn’t be verified as there were no supporting documents included so she decided to resubmit it at tonight’s meeting with the new total and the supporting documents that have now been received. She learned a valuable lesson and going forward reimbursement requests will not be submitted until all supporting documents are attached. According to the joint powers agreement the board will reimburse the department for monthly bills not less than quarterly and those bills will be submitted monthly so there shouldn’t be any problem getting the needed information in the future to comply with that timeline.
Motion by Smith, seconded by Knuppe, to approve the minutes of April 11, 2023. All voted aye.
The financial report, budget report and May bills were presented and discussed. An additional ticket for $79.10 was added to the Mastercard bill. A deposit for $550 was added to the financial report. Irene said this was a cash deposit and the bank did not know where it came from and there are no notes on the deposit.
Motion by Raba, seconded by Smith, to approve the financial reports and monthly bills as
presented. All voted aye.
Assistant NUVFD Chief Caringi-Hall reported the following:
• 7 calls for service in April: 4 emergency/public services; 1 structure fire; 1 vehicle fire; 1 vehicle accident.
• April 6th Nevin Price taught our annual RT-130 which is a requirement for SD Wildland certifications and he did a great job.
• Congratulations to Derek Knodel on his SD Structure Certification.
• We are planning a public open house and the date will be on our Facebook page.
• We had no donations for the month of April.
• We sold the console and bumper of Rescue 8 and received $550. It’s very probable that the unknown cash deposit at the bank to the district account was these funds. It was supposed to be deposited into the fire department funds but it must have been put in the district funds. The tailgate remains unsold.
• We have two new firefighters, Tonya Branum and Katelyn Finn.
Casey asked the department to provide the donation reports for November 2022 through February 2023 as they were not received.
Caleb reported that Rescue 10 is almost ready to go; all major purchases have been completed and he would like to have the wiring done this week. The shipping company lost part of the order for the shelving units, they may be in a terminal in Illinois and hope to have answers on this by the end of this week. There was also some damage to some of the items so they have filed a damage claim.
Old Business:
• Preparing the Bylaws was discussed. Do we want to make a goal of when we want them done? It was decided to put the following in the previously proposed bylaws: the annual meeting will be the 4th Tuesday in February with the election to follow using the same process that was used this year. We will include SDCL chapter 34-31A as an exhibit. Bylaws can be changed by a 2/3 vote at any meeting. Irene will type the proposed bylaws.
• The joint powers agreement was discussed and Caleb said that it is out for a second reading at the next monthly meeting. Also discussed was allowing fire protection board members to attend the fire department business meetings.
• The sale of rescue 8 was discussed. Tim had a couple calls on it. It was decided that we wouldn’t do any further advertising. Bids are due June 13.
• Irene asked if Caleb had requested the final payment for Rescue 8 and he said he did just get it requested and it should be here in a week for the full amount and we can close the claim.
New Business:
• Lynn said that in past years jackets were given to board members who had been on the board for a while when their terms were completed and he would like the board to get
jackets for Jack and Jay. Ponderosa screen printing should have the information and Casey will check into it.
• Casey again asked about the Hawk Draw fire reimbursement that the fire department should have made to the district. Shawna had said that the money was deposited into the district account but there aren’t any records of that deposit. Shawna said the $7,264.98 was deposited into the fire department account and none of it was ever given to the district for apparatus. There wasn’t an agreement in place at that time requiring it to be deposited to the district. As the district owns the apparatus and pays all of the expenses the money paid for the apparatus should have been deposited with the district even if an official agreement wasn’t in place at the time. Caleb said he will look back to see how it was invoiced and take it to his department for discussion and report back to us next month.
Public Comment:
• Deanna asked for the information on the truck that is for sale. She will go out to Tim’s and look at it.
• Ron Racicky asked if someone is going to update the donation board? Amy said that two donors have asked to remain anonymous but she will get the rest updated.
• Ron asked if firefighters have to be living in the district to be on the fire department and what the protocol is; Caleb said that is not the requirement and it is in the bylaws and they could discuss this further after this meeting is over.
The next meeting is June 13, 2023 at 7:00 pm.
Motion by Watson, seconded by Raba to adjourn at 8:10 pm.

Minutes/Agenda April 11, 2023


NEW UNDERWOOD FIRE PROTECTION DISTRICT
APRIL 11, 2023

The New Underwood Fire Protection District board met in regular session Tuesday, April 11,
2023 at 7:00 pm at the firehall.


Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene
Madsen, Members Shawna Watson and Tim Raba.
Also present: Angie Mann, Emily Ferris, Jack Dustman, Dalton Winegar, Catherine Winegar,
Amy Caringi-Hall, Caleb Dustman, Ron Racicky, Tiffany Knuppe, Conner Knuppe, Nina
Eigner, Amanda Trople, Josh Trople and Chuck Branum.


Irene asked for two additions to the proposed agenda – Audit to old business and the March
donation report from the NUVFD to new business.
Motion by Watson, seconded by Knuppe to approve the proposed agenda with those two
additions. All voted aye.

Irene informed the board that in the March bill list the invoice listed for Dvorak Convenient
Stores for $90.01 was for charges at Dvorak but was actually billed on the Mastercard so the
check was paid to Mastercard not Dvorak.

Motion by Knuppe, seconded by Lynn to approve the minutes of March 14, 2023. All voted aye.

The financial report, budget report and April bills were presented and discussed. A bill from the
fire department for reimbursement of $1,388.88 was added and the correct total for Golden West
is $113.60. Irene discussed how late the bills have been received from the fire department
leaving very little time to get everything prepared for the meeting. As of Monday, April 10 she
had only two bills and one of those was received right after last month’s meeting due to it being
delivered to the fire department by the post office even though it was addressed to the district
with the proper post office box address on it. The rest of the bills were sent by email to her
Monday night April 10 at 8:43 pm. This is not acceptable as it does not leave enough time to get
reports adequately prepared for the meeting. Irene requested to follow the joint powers
agreement which states that the fire department will pay all monthly bills to all suppliers, and
request reimbursement from the Rural Fire Protection District in accordance with their policies.
The agreement further states that the District will reimburse the Department for monthly bills not
less than quarterly and those bills will be submitted monthly. Another problem compounding the
issue is that the post office continues to send mail addressed to our post office box 252 to the fire
department. There have been warning stickers on our mail from the post office telling us to
correct our address with senders even though they are addressed to the appropriate box number.
Irene discussed this with the postmaster but was told it is because the mail is machine read
before she gets it and it is only reading the first part of the addressee so sees only New
Underwood Fire instead of New Underwood Fire District. Irene inquired why the mail wouldn’t
be placed in the PO Box that it is addressed to rather than just going by the name as that would
prevent the problem. Other businesses such as the school get mail addressed to multiple different
names of staff who also have post office boxes in New Underwood but the mail goes by the
address, not the name but the po box number, so it is placed in the po box, not in the box of the
named individual. Casey said that he would also visit with her about this problem. Payment of
the bills was discussed. Two of the monthly bills, Golden West and West River Electric are
automatically deducted from the checking account monthly and it was questioned how this could
be done if the bills are supposed to be approved prior to payment. This is something Shawna set
up last year. The Mastercards are in the name of the Fire Protection District. Irene asked if
everyone was aware that the Golden West and West River Electric accounts are still in the fire
department’s name and the fire district is paying the bills. The fire department is getting the
capital credits even though the fire district is paying the bill. Golden West gives capital credit
checks but West River Electric posts the capital credits against your bill. Discussion followed but
no action was taken. It was also noted that Shawna, Jack and Caleb are still on the Golden West
account and Shawna needs to call to make the changes to that. It was decided that going forward
we would follow the joint powers agreement as written with the Department paying the bills and
presenting them to the District for reimbursement with the exception of the Golden West, West
River Electric and the Mastercard bills which the District will continue to pay at this time.
Motion by Smith, seconded by Raba to approve the financial reports and monthly bills as
presented. All voted aye.


Assistant NUVFD Chief Caringi-Hall reported the following:
• 12 calls for service in March: 4 emergency/public service, 1 fire alarm, 2 vehicle
accidents, 1 vehicle fire, 2 structure fires and 2 other.
• In March we did forcible entry training at Black Hills Rubble Management on a trailer.
We appreciate them letting us use their facility and buildings.
• We are setting up a search and rescue training when it isn’t so muddy.
• In March Derek Knodel and Cassandra Key passed their FF1 class and have moved on to
the FF2 class.
• Two members of our department went to wildland academy in Pierre March 25-26.
• We are planning an open house for the month of June.
• We received two $4,000 donations in March. One was donated for a LUCAS CPR
assisted device and the other $4,000 was donated for pediatric medical supplies.


Old Business:
• Preparing Bylaws was discussed. The bylaws that were prepared by a committee last year
were discussed. Shawna presented some suggestions that she prepared. Discussion
followed. It was decided that everyone look at the bylaws that were gathered last year
from various departments and come back to next month’s meeting with ideas.
• The Joint Powers Agreement was discussed and proposed changes were made for the fire
department’s consideration.
• Irene presented the email from Rod Fortin with the Department of Legislative Audit
informing us that we need to follow SDCL 6-13-4 to sell surplus property. Discussion
followed on selling the Rescue 8 vehicle. Motion by Smith, seconded by Watson to
appoint Tim Raba, Amanda Trople and Caleb Dustman as property appraisers for the
Rescue 8 truck. All voted aye with Raba abstaining. Motion by Knuppe, seconded by
Smith to declare Rescue 8 surplus, no longer useful and to sell it by sealed bids with
publication to be in the Pennington County Courant and bids to be opened at the regular
meeting on June 13, 2023. Raba, Dustman and Trople took the property appraisers’ oath
and submitted their report to the board.
• Irene informed everyone that the minutes and agenda will be placed on the City of New
Underwood’s website and the board wished to publicly thank the City of New
Underwood for posting this for us.
• Roxona Thompson has agreed to complete an audit of our financial records for 2022 after
the tax season is over.
New Business:
• The Fire Department submitted Monthly Donation Reports for February of $50 and for
March of $8,031.
Public Comment:
• Amanda Trople asked if the bylaws are going to require that anyone on the fire
department has to live in the district. The board will be discussing bylaws again next
month.
• Chuck Branum asked about line items in the budget and if everything with the fire
department and the fire district is supposed to be separate then everything with both
groups should be transparent.
• Ronnie Racicky mentioned that the donor’s names should be placed on the donor board.
Amy said she will put the names on the board unless they wish to be anonymous.
• Tiffany Knuppe said that money billed from fires for apparatus should be given to the
district and asked why it had not been in the past. In April 2022 there should have been
$7,264.98 given to the district. It was stated that there was no agreement in place at the
time. Shawna thought the money had been given to the district but will double check on
this.


The next meeting is May 9, 2023 at 7:00 pm


Motion by Smith, seconded by Knuppe to adjourn at 9:10 p.m

New Underwood Fire Protection District Meeting Agenda
Tuesday, April 11th, 2023 - 7:00 pm
100 E Oak St
New Underwood SD 57761
 

1. Meeting called to order
2. Approval of Proposed Agenda
3. Approval of Minutes of March 14, 2023
4. Financial Report and Monthly Claims
5. New Underwood VFD Chief’s Report
6. Unfinished/Old Business
a. Bylaws
b. Joint Powers Agreement
c. Sale of Rescue 8
d. Minutes/Agenda posted on City website
7. New Business
a. February Donation Report from NUVFD
8. Public Comment
9. Next Business Meeting – May 9th, 2023, at 7:00 pm

Minutes March 14, 2023

 
 
 
NEW UNDERWOOD FIRE PROTECTION DISTRICT
MARCH 14, 2023

The New Underwood Fire Protection District board met in regular session Tuesday, March 14, 2023 at
7:00 pm at the firehall.

Members present: Chairman Casey Knuppe, Vice Chair Lynn Smith, Secretary/Treasurer Irene Madsen,
Members Shawna Watson and Tim Raba. Also present: Caleb Dustman, Jon Madsen, Tom Trople, Tonya Branum, Amy Caringi-Hall, Angie Mann, Tiffany Knuppe, Ronnie Racicky, Josh Trople, Carl Knuppe, David Stover, Amanda Trople, Chuck Branum.

Motion by Smith, seconded by Raba to approve the proposed agenda as presented. All voted aye.
The minutes of February 14, 2023 were discussed. A motion by Lynn to approve legal counsel only be
contacted with a majority vote was listed twice and the second motion needs to be removed. Motion by
Raba, seconded by Knuppe to approve the minutes of February 14, 2023 with the above correction. All
voted aye.

Motion by Smith, seconded by Knuppe to approve the minutes of February 28, 2023. All voted aye.
The financial report, budget report and March bills were presented and discussed.
The correct total for the WREA bill is $165.73 and bills were added for Western Communications for
radio repair for $158.59 and Ward Apparatus for the custom-made shelving units for Rescue 10 for
$4,980.00.

Discussion was held on what remains to be paid for Rescue 10. Chief Dustman explained that there were
two parts to the claim on Rescue 8, one for the truck and one for the portable equipment. Shawna
explained that as soon as Caleb sends the Hearst Tools bill to the insurance company, they will send the
rest of the money they have been holding for replacement. Now we have a negative balance until that
check is received.

Irene asked for clarification on the money that is in savings, asking if it is designated for truck
replacement? The money was moved to savings as there was a large amount in the checking account.
The money is not designated only for truck replacement. Also discussed were budget procedures and
what happens to money that is budgeted but not spent in individual categories of the budget in any
budget year. Any money budgeted but not spent on any particular line item is simply put back in the
general fund at the end of each budget year and is no longer designated for any particular line item. Each
budget year all money on hand is then available to fund the next year’s budget.
Motion by Raba, seconded by Smith to approve the financial report and the bills as presented. All voted
aye.

Assistant NUVFD Chief Caringi-Hall reported the following:

• 9 calls for service in February: 4 emergency/public service, 1 fire alarm, 2 grass fires, 2 structure
fires.
• February 18 three department members attended ESA electric car safety training which usually
runs $250 per person but were able to attend for free.
• February training was search and rescue procedures and we practiced our skills on searching in
the dark and good communication.
• Amy attended 20 hours of EMS training at DOTY over the weekend of February 25-26.
• Derek Knodel takes his first structure 1 course test this month and he is doing great in his course.
• We have a small group attending Wildland Academy this month in Pierre on March 25-26.

Old Business:

• Rescue 8 Replacement: all big purchases are done, just need some of the smaller parts and
mounts. Chief Dustman said he had hoped to have it completed by now. He also said that we
need to think about what we want to do with the old truck. The motor should be good. Tim said
that used engines with 200,000 miles are going for $6,000-$7,000. Tim will go look at it to get a
better idea. Caleb said he would like to have it out of his yard before he starts moving farm
equipment. Irene will check with the Dept. of Legislative Audit on disposal procedures.
• Casey asked what the board’s thoughts are of getting a different lawyer. Lynn thought we spent
money on a retainer fee but Shawna said there wasn’t a retainer fee that the lawyer has only been
paid for services rendered. Lynn and Tim don’t want to start over with a different lawyer as it
will cost more. Irene expressed that in her opinion the lawyer has given different answers to the
same questions on several occasions so why wouldn’t we want to get a lawyer who is more
familiar with fire districts. General consensus was to keep the current lawyer. Motion by
Knuppe, seconded by Smith that board approval is required before the lawyer can be contacted.
All voted aye.
• The adoption of bylaws was discussed. This will be placed on next month’s agenda as all agreed
that bylaws need to be adopted.
New Business:
• Casey asked if we should have an audit of the financial records. In the past an audit was done
but as far as he knew an audit wasn’t done in the past year. An audit is not required but it was
agreed that we should have someone look at the records yearly. Motion by Smith, seconded by
Raba to ask Roxona Thompson if she would again complete an audit for 2022 whenever she can
get to it. All voted aye.
• Irene asked the board if they would like to continue receiving their board packet and information
by email and they agreed this was the desired form of communication.
• Casey asked if 7:00 is still the desired time for monthly meetings and it was agreed to keep the
meetings at 7:00.
Public Comment:
• Amanda Trople informed the board that the school has been advised by their legal counsel to not
make any reference to Robert’s Rules of Order in their meeting procedures. It is quite extensive
and if you miss following anything in the procedures it can cause problems for you.
• Chuck Branum said he felt it was definitely not advisable to pay our lawyer to sit at a meeting. If
his advice is needed, he could be contacted and met with on that particular item rather than
paying him to sit through an entire meeting.
• Several asked if we will continue to send the agenda and minutes to individuals by email. Irene
said that is not the procedure public entities use. The agenda will be posted on the fire hall
window and at the post office and minutes will be available at the meeting. Discussion followed
that many people in the fire district do not get to town to see the agenda. Irene will contact the
City office to see if they would post the minutes and agenda on their website.
• Casey gave copies of the joint powers agreement to the board members and asked them to review
it for the next meeting.
• Angie Mann asked about the donations that are made to the Fire Department, what is done with
that money and why the community can’t know about the money that the fire department has.
Chief Dustman said that the fire department meetings are not open to the public and that the
records of donations are not public information. Several people in the audience commented on
this and felt that the fire department should be more open to the public and perhaps people would
donate to the fire district if they knew that was an option. Chief Dustman said that people do
know that is an option. Assistant Chief Caringi-Hall indicated that the fire department meeting
mostly consists of their monthly training.

Casey told Chief Dustman that there has been a huge lack of trust since the election last year and the
more information they can put out there the better it would be. Casey called for a motion to adjourn.
Motion by Watson, seconded by Raba, to adjourn at 8:00 pm. All voted aye.

Next meeting is April 11, 2023