New Underwood, South Dakota

......a good place to be!

Minutes May 6, 2015

MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL

 

A regular meeting of the New Underwood City Council was held at 6:05 p.m. in the Community Center on May 6, 2015.  Present were: Mayor Jack Trullinger, Council member’s: Rikka Buchtel, Larry Graham, Laurie Holloway, and Kathy Trullinger. Also present: Finance Officer Meri Jo Anderson, PW Supervisor Tim Hall, Sgt. Harkins, Randy Madsen, Monte Sandal, Dianne Trullinger, and Doug Gimpel (who arrived at 6:20). The meeting was called to order by Mayor Jack Trullinger.

 

AGENDA

Motion by Buchtel second by Holloway to approve the agenda.  Aye: all. Motion carried.

 

MINUTES 

Moved by Holloway second by K. Trullinger to approve the April 15, 2015 after correcting Resolution Number 15-05 instead of 15-04 as published.   Aye: all.  Motion carried. 

 

FINANCIAL REPORT & BILL LIST                                                                                  

The financial reports, bill-list and vouchers were presented.  Motion by K. Trullinger second by Buchtel to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.

April bills payable May 6, 2015

GENERAL FUND                                                                                                                

Salaries – Mayor & Council – 962.02; Cleaners – 134.06; Merchant Bank (visa charges) – 49.99; Elan (phone, cc supplies, Lifeguard classes) – 427.35; IRS (SS & FWT) – 302.82; SDML (dist. Meeting) – 160.00; ; WREA (Service) – 1360.37;  Golden West  (Service) – 292.70; RC Landfill (dump fees) – 2233.66; Menards (Com C & shop supplies) – 143.05; SD State Treasurer  (Sales Tax) – 361.65; NU Post (publishing) – 175.45; NU Postmaster (box rent) – 112.00; McGas (fuel) – 420.31; ATT (phone) – 120.00; Kieffer Sanitation (dump roll off) – 320.00;  Penn. Co. Sheriff (2nd qtr) – 11302.00; Larry Graham (Mayors meeting mileage) – 116.73; MARC (Swim Pool Chemicals) – 1145.17; SD Govt. FO Assn (School reg) – 150.00; SD Govt. HR School (School reg) – 50.00; Jenner Equipment (Bobcat brush & tires) – 6666.10; Runnings (riding lawn mower) – 2999.99; Jolly Lane Floral (Curran funeral) – 57.50. TOTAL: $30062.92

SPECIAL REVENUE FUND

71 Soil & Stone (31.95 Ton EZ Street) – 5890.50. TOTAL: $5890.50

WATER FUND                                                                                                                     

Salaries Finance Office – 4723.53; Public Works – 4139.88;  IRS (SS & FWT) – 2874.05; SD Retirement (Apr) – 1198.20; Wellmark (health ins) – 1228.74; Taylor Drilling (replace pump @ #2) – 5599.27; WREA (Service) – 996.32; SD One Call (locate tickets) – 12.60; Midcontinent (testing) – 54.00; Menards (concrete) – 18.84;  Hawkins (chemicals) – 1566.90; WRT (radium removal charge) – 2065.50; Omni Site (alarm) – 25.00; Lance Graham (skylights for ground storage bldg.) – 961.38  TOTAL: $25464.21

SEWER FUND

WREA (service) – 79.20; Omni-Site, Inc. (alarm) – 25.00).  TOTAL: $104.20

 

PUBLIC WORK

  • Clean Up Week-end was busy on Saturday, but not too busy on Sunday due to the rain. They collected about 70-80 tires. The Mayor stated they will revisit allow 4 tires per household next year, when the cost of disposal is assessed.
  • The garbage truck is repaired.
  • PW corner lot tree down and continuing to clean rest of lot.
  • Snow plow removed from truck.
  • The locates for the fiber optic lines are taking quite a bit of time, but Mr. Hall stated he is learning a lot about where all the curb stops are.       The maps are hard to read, since they are just hand written notes, and if it wasn’t for the memories of Greg Hall, Ron Racicky, and Bill Tines we would be in trouble. He recommends we get a professional mapping done and put it in the budget for the future. The Council discussed the placement of curb stops and how to know where to locate them. They felt curb stop locations should be placed on building permits.

 

 

PRELIMINARY PLAT GIMPEL

Motion by Holloway second by Buchtel to table this since Mr. Gimpel was not present with a mylar.  Mr. Gimpel entered the meeting and this motion was amended to rescind the previous motion.  Aye: all.  Motion carried.

A  lengthy discussion on the proposed Gimpel plat and what the Council would like on the plat followed, which included the 35 foot dedicated r-o-w to complete “C” Ave. to the Rodeo Grounds on lot 9, the cul-da-sac be drawn in, a covenant on the 4” sewer service line stating Doug Gimpel is responsible for the line, and dedicated r-o-w verses utility easement to the west of lots 7 & 8, and north of 8, and the park he had previously discussed.  Mr. Gimpel withdrew the park idea, after obstacles to this proposal were received. Motion by Graham second by K. Trullinger to place on the Mylar the 35’ dedicated r-o-w for “C” Ave on lot 9, the cul-de-sac with dedicated r-o-w, the covenant on the Gimple 4” sewer service line, and a 20 foot utility easement around lots 7 & 8.  Aye:  Graham and K. Trullinger.  Nay:  Buchtel and Holloway.  Mayor Trullinger broke the tie voting Nay.  This motion did not pass.  Substitute motion by Buchtel to place on the Mylar the 35’ dedicated r-o-w for “C” Ave on lot 9, the cul-de-sac with dedicated r-o-w, the covenant on the Gimple 4” sewer service line, and a 20 foot dedicated r-o-w  to the west of lots 7 & 8, and north of 8.  Aye: all.  Motion carried.  The minutes will be sent to him on Monday or Tuesday, so he will know the Council’s requirements.

 

FUEL TANKS

Mayor Trullinger stated he had not received all the quotes for the electrical work, therefore it was moved by Buchtel second by Holloway to table this until the next meeting. Aye: all.  Motion carried.

 

OATHS OF OFFICE

Mayor Trullinger administered the oath of office to Councilors Holloway and K. Trullinger.

 

COUNCIL PRESIDENT & VICE PRESIDENT

The Mayor read the duties of the Council President and Vice President.  Moved by Graham  to nominate any of the three others.  This motion died for lack of a second. Motion by K. Trullinger second by Holloway to appoint Councilor Buchtel as Council President.  Aye: all.  Motion carried.  Moved by Buchtel second by K. Trullinger to appoint Graham as Council Vice President. Aye: all. Motion carried.

 

APPOINTMENTS

The Mayor made the following recommendations for appointments & designations: Finance Officer – Meri Jo Anderson; City Attorney – Chris Beesley

Motion by Buchtel second by Holloway to approve these appointments. Aye: all.  Motion carried.  Mayor Trullinger administered the oath of office to Meri Jo Anderson. The City Attorney will take his oath next meeting.

Acting Dir. Of Public Works – Tim Hall.

Moved by Holloway second by Buchtel to approve this recommendation. Aye: all.  Motion carried.

The city volunteers will be appointed next meeting.

Designate Legal Newspaper – NU Post.  Moved by Buchtel second by Holloway to approve the Mayor’s recommendation of the Post. Aye: all.  Motion carried.

 

2015 – 2016 MALT BEVERAGE AND SD WINE RENEWALS

Moved by Buchtel second by Graham to open discussion and consider the following licenses:

*The Hall; Timothy S. Hall; 412 S. “A” Ave; Block 1, Lots 3,4,5,6 Sec. 31, Original Twn, T2N R11E BHM; retail on-off sale malt beverage & SD Farm Wine.

Motion by Graham second by Buchtel to approve this license.  Aye: all.  Motion carried.

*Corner Bar; Randy Madsen & Wendy Phillipsen; 524 S. “A” Ave.; Blk 6 Lot 12, Sec. 31 T2NR11EBHM;  retail on-off sale malt beverage & SD Farm Wine.

Motion by Holloway second by Buchtel to approve this license.  Aye: all.  Motion carried.

*Harry’s Hideaway; 16092 Hwy 1416 Lots 2BR of Lot 2 AR Vieths Subdivision Sec. 30; T2NR11E BHM;  retail on-off sale malt beverage & SD Farm Wine.

Motion by Holloway second by Buchtel to approve this license.  Aye: all.  Motion carried.

*Twizted Tavern; Kim Karp;  520 S. “A” Ave.; Blk 6 Lots 10, 11 Sec. 31; T2NR11E BHM; retail on-off sale malt beverage.

The Attorney suggested that the Council be given the SD State Plumbing code stating that there must be a public restroom with hot & cold water attached to the municipal water and sewer system in any business open to the public, prior to the renewal of this license. The Mayor reminded the Council that when they originally approved this license in July of 2013 that the stipulation was that there would be running water and sewer to this building prior to opening for business and that the Kim Karp had agreed. Moved by Buchtel second by Holloway to table this renewal of license until the requirement that a public restroom with hot & cold running water attached to the municipal water and sewer system is in place and has been inspected by the Director of Public Works and to warn them not to open to the public until this requirement is met.  Aye: all. Motion carried. A certified letter will be sent to Kim Karp stating these conditions.  This license renewal will be put on the agenda as soon as the water and sewer requirements are met.

 

ORDINANCE NUMBER 15-06

Ordinance Number 15-06, an ordinance to amend the provisions for culverts, received its first reading.  Motion by Buchtel second by K. Trullinger to accept the first reading of Ordinance Number 15-06. Aye: all.  Motion carried.

 

SPECIAL LICENSE

SL#15-02; Moes; July 25, 2015; 4-H dance

Motion by K. Trullinger second by Graham to approve this license, if the 4-H dance is rained out. Aye: all.  Motion carried.

 

CLOSING STREET AND STREET DANCE

A request from Moes to the Council about holding a street dance on July 25, blocking off “A” Ave between Pine and Oak with open container allowed in this area. The same restrictions will be adhered to as in previous years: that there is access for emergency vehicles and residents who live in this area; allowing for open container; and wrist bands are used.  Moved by K. Trullinger second by Buchtel to approve these requests with all previous years requirements. City will provide signs and barricades.  Aye:  all.  Motion carried.

 

BUILDING PERMITS

BP#14-25; NU School; 303 S. Madison; Addition; Extension request

Motion by Buchtel second by Holloway to approve this permit.  Aye: all.  Motion carried.

BP#15-04; Travis Madsen; 22723 161st Ave; bins & caretakership

The current zoning ordinance will be changed to include agricultural related business services and structures on the next agenda.  Motion by Buchtel second by Holloway to approve this building permit once the ordinance is changed.

 BP#15-05; Travis Madsen; 701 S. “A” Ave; office bldg.

Moved by K. Trullinger second by Graham to approve this permit.  Aye: all.  Motion carried.

BP#15-06; Moes; 415 S. “A” Ave; concrete pads

Moved by K. Trullinger second by Graham to approve.  Aye: all.  Motion carried.

BP#? ; Jason Winegar; 110 N. “B” Ave.; garage

This permit will be placed on the next agenda.

 

OTHER ITEMS DISCUSSED:

  1. The finance officer gave the Council the 2016 district meeting schedule showing the dates she would be absent from work.

  2. Deputy McPherson will be back on the 13th.

  3. Kindergarten celebration will be May 13, 2015.

  4. Two abatements were sent for dogs running at large.

  5. The Council felt that the motor grader should not be rented, since the brakes do not work.

     

    Being no further business Mayor Trullinger adjourned the meeting at 7:50 p.m.

     

    (Seal) Meri Jo Anderson, Finance Officer